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Senior Project Coordinator

United Kingdom, London Employment contract 45000.00 GBP / Year · Job Posted April 27, 2026
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Job Description

We are looking for a highly organised and detail-focused Senior Project Coordinator to join the Rapport team. This role is central to the Facilities Management function, ensuring the effective coordination of administrative processes, project tracking, and operational reporting across a large retail estate. This is an excellent opportunity for someone who thrives in a structured, fast-paced environment and brings exceptional administration, coordination, and data management skills. You will be the backbone of project delivery, ensuring information is accurate, actions are followed through, and stakeholders remain aligned.

Job Responsibility

  • Providing strong administrative coordination across multiple Facilities Management projects
  • Maintaining accurate records, trackers, and documentation across all workstreams
  • Supporting Facilities Managers with structured follow-up, diary coordination, and task tracking
  • Ensuring actions are clearly recorded, owned, and completed within deadlines
  • Producing regular reports using advanced Excel skills, including pivot tables and data analysis
  • Monitoring service provider information and ensuring reporting is accurate and consistent
  • Supporting asset verification processes and maintaining high-quality data integrity
  • Acting as a central point of coordination to ensure smooth communication across teams
  • Proactively identifying gaps in administration, processes, and follow-up

Requirements

  • Strong background in administration and coordination roles (essential)
  • Highly organised with excellent attention to detail
  • Confident using advanced Excel (pivot tables, formulas, reporting, data management)
  • Experience maintaining systems, trackers, and structured documentation
  • Ability to manage multiple priorities in a busy environment
  • Strong communication skills and stakeholder coordination experience
  • A proactive, self-motivated approach with strong ownership of tasks
  • Comfortable working independently while keeping teams aligned and informed

What we offer

  • Financial benefits including travel and grocery discounts, life assurance, and cash rewards
  • Contributory pension scheme
  • Access to wellbeing support, Employee Assistance Programme, and digital GP services
  • Learning and development opportunities to support career growth
  • Recognition schemes including WOW Awards
  • One paid volunteering day per year to support a cause of your choice

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