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T5 Data Centers Logo T5 Data Centers · Construction

Senior Project Administrative Manager

United States, Atlanta · Job Posted December 12, 2025
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Job Description

T5 Data Centers is seeking a highly organized and experienced Senior Construction Project Administrative Assistant to support multiple large-scale data center construction projects. This role serves as a critical administrative and operational partner to the construction management team, ensuring timely and accurate project documentation, financial processing, and contract administration. The ideal candidate has a background in construction administration, thrives in a fast-paced environment, and demonstrates a high level of initiative and attention to detail.

Job Responsibility

  • Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
  • Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
  • Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
  • Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
  • Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
  • Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
  • Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
  • Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
  • Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
  • Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards
  • Support tracking and coordination of procurement schedules, change order logs, and vendor quote approvals to assist the project team in maintaining financial accuracy and project timelines
  • Facilitate T5 subcontractor onboarding and documentation (as required), including tracking pay apps, compliance documents, and insurance requirements
  • Manage remote communication with vendors and subcontractors to resolve invoice discrepancies, confirm purchase order accuracy, and process accounts payable documentation
  • Utilize platforms such as Procore to upload, code, and track invoices and purchase orders, ensuring proper documentation of project expenses
  • Prepare project correspondence, meeting minutes, and project documentation in support of the construction team
  • Manage contract setup, renewal processes, and tracking of quote submissions and escalation workflows
  • Ensure a complete and auditable trail of financial and administrative project records, including timesheets, material orders, and vendor communications
  • Additional responsibilities as identified by the Senior Project Manager to support the success of onsite construction
  • Works in close partnership with the Director of Construction, Senior PM, and PM to support team success through flexible, detail-driven administrative and operational coordination beyond listed tasks
  • Travel (10%)

Requirements

  • Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
  • Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
  • Strong knowledge of construction documentation, contract management, and financial processing
  • Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
  • Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
  • Proficiency in Microsoft Office Suite and BlueBeam
  • Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
  • High level of integrity and attention to detail in handling sensitive project and financial information
  • Strong interpersonal skills and ability to work collaboratively across departments and with external partners
  • Demonstrate effective relationship building within the project team and throughout the Company
  • High degree of accuracy and thoroughness in handling project documentation, financial data, contracts, and compliance-related materials
  • Self-starter with a proactive mindset
  • able to anticipate needs, identify process improvements, and add value without waiting for direction
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