Senior Project Administrative Manager Job at T5 Data Centers (Atlanta)

Job Description

T5 Data Centers is seeking a highly organized and experienced Senior Construction Project Administrative Assistant to support multiple large-scale data center construction projects. This role serves as a critical administrative and operational partner to the construction management team, ensuring timely and accurate project documentation, financial processing, and contract administration. The ideal candidate has a background in construction administration, thrives in a fast-paced environment, and demonstrates a high level of initiative and attention to detail.

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards
Support tracking and coordination of procurement schedules, change order logs, and vendor quote approvals to assist the project team in maintaining financial accuracy and project timelines
Facilitate T5 subcontractor onboarding and documentation (as required), including tracking pay apps, compliance documents, and insurance requirements
Manage remote communication with vendors and subcontractors to resolve invoice discrepancies, confirm purchase order accuracy, and process accounts payable documentation
Utilize platforms such as Procore to upload, code, and track invoices and purchase orders, ensuring proper documentation of project expenses
Prepare project correspondence, meeting minutes, and project documentation in support of the construction team
Manage contract setup, renewal processes, and tracking of quote submissions and escalation workflows
Ensure a complete and auditable trail of financial and administrative project records, including timesheets, material orders, and vendor communications
Additional responsibilities as identified by the Senior Project Manager to support the success of onsite construction
Works in close partnership with the Director of Construction, Senior PM, and PM to support team success through flexible, detail-driven administrative and operational coordination beyond listed tasks
Travel (10%)

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company
High degree of accuracy and thoroughness in handling project documentation, financial data, contracts, and compliance-related materials
Self-starter with a proactive mindset
able to anticipate needs, identify process improvements, and add value without waiting for direction

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