Senior People Ops & System Specialist

• Serve as the primary system administrator for Connect HR, owning configuration, data integrity, user access, and ongoing maintenance
• Process all HR transactions in Connect HR including new hires, role changes, promotions, salary adjustments, transfers, and leavers
• Build, innovate and maintain workflows, approval chains, and automated alerts within the system to support HR processes
• Perform regular audits to ensure employee records are accurate, complete, and compliant with local data protection requirements
• Act as the first point of contact for employee and manager queries related to Connect HR
• developing modernised and easy to navigate user guides and deliver system training
• Collaborate with the vendor and internal IT teams on system upgrades, integrations, and troubleshooting
• Manage end-to-end employee lifecycle administration: contracts, onboarding, changes, and offboarding documentation for APAC, UK and US employees
• Maintain and update HR policies, employee handbooks, and process documentation to reflect current UK and US employment law
• Support payroll preparation by ensuring all people changes are accurately reflected and communicated to payroll teams on time
• Handle employment verification, right-to-work checks, and background screening coordination across regions
• Partner with HRBPs on employee relations administrative support, documentation, and case management tracking
• Administer UK benefits including pension (auto-enrolment), private medical insurance, life assurance and other perks
• Administer US benefits including medical, dental, vision, 401(k), FSA/HSA, COBRA, and state-specific programmes
• Manage annual benefits open enrolment cycles and new-hire enrolment processes, including employee communications and system updates
• Act as the liaison between employees and benefits brokers/providers to resolve queries and claims issues promptly
• Track leave programmes (UK statutory leave, US FMLA/state leave, PTO) and ensure accurate recording in Connect HR
• Benchmark benefit offerings periodically and provide data-driven recommendations to improve competitiveness
• Support local HR administration for Polish employees, including compliance with the Polish Labour Code
• Coordinate compliant processing of employment transactions
• Maintain awareness of Polish mandatory benefits (holiday entitlement, sick pay) and reflect these accurately in systems and processes
• Produce regular and ad-hoc HR metrics reports from Connect HR (headcount, attrition, time-to-hire, absence, etc.)
• Identify and flag data quality issues proactively, driving continuous improvement in reporting accuracy

• 3+ years of experience in a People Operations, HR Shared Services
• Hands-on experience administering an HRIS platform
• Understanding of UK employment law, statutory benefits, and HR compliance requirements
• Proven ability to process high volumes of HR transactions accurately and to deadline
• Strong data-handling skills
• comfortable with Excel/Google Sheets and HRIS reporting tools
• Excellent attention to detail and a process-improvement mindset
• Strong interpersonal and communication skills
• Ability to handle confidential and sensitive information with discretion
• Experience supporting HR administration in Poland, including knowledge of the Polish Labour Code and ZUS obligations

Experience supporting HR administration in Poland, including knowledge of the Polish Labour Code and ZUS obligations

• Private healthcare
• Life and disability insurance
• ShareSave scheme – ability to purchase company shares on preferential terms
• English language lessons during working hours
• Flexible working conditions and hybrid work model
• EAP
• Multisport card
• Free foreign travels insurance (for no work-related travels)
• Easter/ Christmas Funding