Senior People Operations Specialist Job at Eucalyptus (Manila)

Job Description

You'll be our in-house expert on Philippine entity compliance, the person who knows exactly what we're legally required to do as a registered employer here, ensures it's done correctly and on time, every time, and builds the processes that keep us ahead of our obligations as we scale. This isn't a role for someone learning statutory compliance on the job; we need someone who has owned this end-to-end before, with significant autonomy and trust as the go-to for compliance matters across the People team. This role reports to the Head of People Operations.

Job Responsibility

Own end-to-end compliance with all Philippine statutory employer obligations (SSS, PhilHealth, Pag-IBIG, BIR), managing government portals as the primary owner and running the full monthly reporting and remittance cycle with zero tolerance for missed deadlines or filing errors
Manage BIR employer obligations in full, including alphalist submissions, monthly and quarterly tax remittances, year-end annualisation, and BIR Form 2316 preparation and distribution
Administer DOLE mandatory benefits and offboarding compliance, including 13th month pay, SIL, and separation pay calculations, final pay released within the DOLE-mandated 30-day window, and accurate, timely Certificates of Employment
Ensure new hires are registered with all relevant government agencies from day one, and that employee records remain accurate and current through every change in the employment lifecycle
Monitor regulatory changes across all agencies and proactively update internal processes, payroll inputs, and documentation before new requirements take effect
Prepare for and manage DOLE, BIR, and agency audits and inspections, maintaining audit-ready documentation at all times and acting as the primary point of contact for government queries
Build and maintain documented compliance processes, checklists, and a forward-looking compliance calendar
Partner closely with Finance and payroll to ensure statutory data flows correctly into HiBob and Deel each cycle, and produce clear compliance reporting for People leadership

Requirements

5+ years of hands-on experience managing Philippine statutory compliance as an employer (SSS, PhilHealth, Pag-IBIG, BIR), including government portal management and monthly contribution and remittance filing cycles
Deep working knowledge of BIR employer obligations: alphalist reporting, Form 2316, annualisation, and eFPS/eBIRForms portal management
Direct experience managing government compliance portals as the primary owner
Strong understanding of the Philippine Labor Code and DOLE requirements as they apply to ongoing employer obligations, including mandatory benefits, payroll requirements, final pay rules, and record-keeping
Experience working in a scaling business where you've had to build or significantly improve compliance processes, not just operate within ones that already existed
Meticulous with numbers and reconciliation, confident catching discrepancies before they become filing errors or penalties

Nice to have

Familiarity with the Philippine Data Privacy Act as it applies to employers, including NPC registration, employee privacy notices, and data handling requirements
Experience documenting compliance processes and upskilling colleagues, or acting as the go-to person for compliance questions in your team

What we offer

Wellness budgets
Social clubs
Hybrid work arrangement
Learning budgets
Conferences
Certifications
Peer shadowing
Global knowledge-sharing culture
Comprehensive health coverage (including up to 2 dependents)
Vacation leave
Sick leave
Parental leaves
13th-month pay
Statutory benefits
Transport allowance

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Senior People Operations Specialist

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