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Oh Polly Logo Oh Polly · IT - Administration

Senior PD Admin Assistant

China, Guangzhou · Job Posted May 26, 2026
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Job Description

We are seeking a proactive and organized PD admin assistant the Product Development team within a fast paced garment manufacturing environment. Supporting daily with operational coordination, status tracking, cross-functional communication, fitting administration and sample management. The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities across global teams.

Job Responsibility

  • Send daily sample status updates via internal communication channels
  • Prepare weekly collection meeting recaps ahead of meetings
  • Coordinate and assist with collection meetings/risk assessments alongside Product Development and Technical teams
  • Distribute meeting recaps and action points to UK teams
  • Provide regular updates on concepts, styles, timelines, and submissions
  • Review Technical Packs (TPs), cross-checking for discrepancies
  • Participate in new collection/style handover meetings
  • Track and monitor lab dips and approvals
  • Maintain and monitor internal systems including AT, Trello daily
  • Track material handovers and follow up with fabric and trim development teams
  • Support communication between local and UK teams
  • Assist in resolving urgent development and technical queries
  • Confirm pantone short colour names
  • Confirm and update hardware selection
  • Ensure communication records are maintained within Trello
  • Manage aesthetics uploads to UK teams
  • Coordinate internal reviews prior to submissions being shared externally
  • Follow up on UK held samples and provide status updates
  • Request CAD updates where significant design changes occur
  • Support creation of internal team documentation
  • Liaise with global teams to coordinate and summarise shoot sample recaps
  • Cross check sizing, packing lists, and shipment tracking information
  • Send weekly updates outlining predicted shoot sample ETAs for China
  • Monitor timelines against critical shoot deadlines
  • Coordinate communication with UK shoot teams regarding shoot schedules
  • Maintain and update collection statuses within Airtable throughout shoot stages
  • Track and monitor sample progress between Product Development teams and sample rooms
  • Assist with daily fit schedules and status reporting
  • Attend fittings and support priority scheduling
  • Coordinate VC fitting schedules with UK teams
  • Support clear fit photo submissions
  • Monitor fit photo quality and ensure processes and standards are followed
  • Share weekly model measurements with relevant teams

Requirements

  • Strong organisational and administrative skills
  • Excellent attention to detail
  • Ability to manage multiple workstreams simultaneously
  • Strong communication skills across global teams
  • Experience using Photoshop, Excel, Illustrator desirable but not essential
  • Ability to work in a fast paced product development environment
  • A university degree in Fashion, Textiles, Buying is desirable but not essential
  • Understanding of garment development and fitting processes preferred

Nice to have

  • Experience using Photoshop, Excel, Illustrator
  • A university degree in Fashion, Textiles, Buying
  • Understanding of garment development and fitting processes

What we offer

  • Competitive Salary
  • Enhanced Holiday Entitlement
  • Your Birthday Off
  • 50% Discount on Company Products
  • Flexible Working Options
  • Enhanced Company Pension
  • Corporate Gym Membership
  • Enhanced Maternity/Paternity Leave
  • Personal Development Plan
  • Cycle to Work Scheme
  • Company Sick Pay
  • Bright Modern Open Plan Offices
  • Employee Assistance Programme
  • Employee Rewards Platform
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