Senior Payroll Specialist Job at Unilever (Kuala Lumpur)

Senior Payroll Specialist

Unilever

Location:
Malaysia , Kuala Lumpur

Category:
Human Resources

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a Senior Payroll Specialist to join our HR team and take ownership of payroll operations and Core HR activities for Malaysia. This is a critical role that ensures every employee is paid accurately and on time, while maintaining compliance with local statutory requirements and Unilever’s global standards. You will be the subject matter expert for payroll processes, controls, and governance, and play a key role in enhancing employee experience through seamless payroll delivery.

Job Responsibility:

Statutory Compliance
End-to-End Payroll Management & Core HR activities
Manage the full payroll cycle, including data collection, validation, calculation, approvals, bank transfers, and statutory reporting
Ensure payroll accuracy for a diverse workforce, including office and factory employees
Guarantee timely and accurate filings and payments for EPF/KWSP, SOCSO/PERKESO, EIS, and PCB/MTD
Stay updated on changes in Malaysian labor laws and tax regulations and implement necessary adjustments
Vendor & System Coordination
Liaise with outsourced payroll providers to ensure SLAs are met and defects are resolved promptly
Support HRIS and Finance system integrations, including UAT and parallel runs during upgrades or transitions
Controls & Audit
Maintain payroll control files and reconciliation schedules
Prepare documentation for internal and external audits and support global compensation and tax reporting requirements
Employee Experience & Stakeholder Management
Respond to payroll queries with accuracy and empathy
Collaborate with HR Business Partners, Rewards, Finance, and external advisors to deliver a seamless payroll experience

Requirements:

Minimum 5 years of hands-on payroll experience
Strong knowledge of Malaysia statutory frameworks (EPF, SOCSO, EIS, PCB/MTD)
Experience with outsourced payroll models and HRIS/Finance integrations
Advanced Excel and reconciliation skills
Familiarity with payroll-to-GL processes
Diploma/Degree in Accounting, Finance, HR, or related field
Strong stakeholder management, integrity, and confidentiality

Nice to have:

Experience managing payroll for multi-site or mixed workforce populations
Exposure to payroll transformation or vendor transitions in APAC

What we offer:

Hybrid working arrangements that support flexibility and work-life balance
Access continuous learning opportunities and career development programs
Work in a collaborative environment with a strong HR community and global network

Additional Information:

Job Posted:
January 07, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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