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Senior Payroll Specialist

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Randstad

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Location:
India , Pune

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

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Job Description:

Senior Payroll Specialist role in Pune, Maharashtra. The position involves payroll coordination, employee support, compliance with statutory requirements, and secondary finance support responsibilities.

Job Responsibility:

  • Act as the internal face of payroll, handling employee queries related to salary, tax deductions, reimbursements, flexi benefits and statutory benefits (PF, PT etc.)
  • Work closely with HR team on monthly payroll activities, taking ownership of accurate and timely data collection, review, uploads and payroll processing
  • Validate payroll inputs (new joiners, exits, salary changes, bonuses, deductions) before submission
  • Maintain confidentiality and accuracy of employee payroll data
  • Review payroll reports and salary registers for accuracy prior to approval and release
  • Ensure payslips and tax documents (Form 16, investment declarations) are available to employees on time
  • Conduct payroll and finance orientation for new employees
  • Ensuring full and final settlements are processed on time and share all final documents with exited employee (e.g. IT computation, F&F statement)
  • Manage all administrative tasks related to Flexi Benefits Program (FBP) for new and existing employees
  • Manage employee communication related to payroll helpdesk, investment-proof collection and review, Form 16 distribution, separation-related updates, and changes to tax laws
  • Oversee the EPFO portal for updating exit dates, approving PF transfer requests, linking UANs, and ensuring compliance
  • Work closely with vendor team and monitor adherence to Indian labour laws, income tax regulations, PF, ESI, PT, TDS, gratuity, and other statutory requirements
  • Support quarterly and annual tax filings and reconciliations in coordination with vendor
  • Download and compile all statutory reports from the vendor portal into a shared folder, to be used as input for monthly statutory registers and non-payroll-related return filings
  • Assist in audits related to payroll and employee benefits
  • Assist India Finance team with routine accounting tasks, reconciliations, and reporting
  • Review and approve benefit reimbursement claims for India employees, ensuring adherence to internal policies, defined processes, and required documentation standards
  • Serve as the local point of contact for all Concur-related queries and employee support
  • Support expense management processes and integration with systems like Concur
  • Coordinate with vendor and participate in month-end close activities to ensure timely MIS reporting

Requirements:

  • Bachelor’s degree in Finance, Accounting, or HR
  • MBA preferred
  • 2–4 years of experience in payroll operations within India
  • Strong understanding of Indian payroll systems, tax regimes (Old/New), and compliance requirements
  • Familiarity with payroll software and outsourced payroll models
  • Excellent communication and stakeholder management skills
  • Ability to handle confidential information with integrity
  • Proficiency in MS Excel and ERP tools
  • exposure to finance processes is a plus

Nice to have:

  • Detail-oriented and highly organized
  • Problem-solving mindset with ability to manage multiple priorities
  • Collaborative approach to work with HR, Finance, and external vendors

Additional Information:

Job Posted:
February 14, 2026

Expiration:
March 07, 2026

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