Senior Payroll Specialist Job at Robert Half (San Rafael)

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Senior Payroll Specialist

We are looking for a Senior Payroll Specialist to support a contract assignment ...

Location

United States , Bloomington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience managing full-cycle payroll from input through final reconciliation
Background processing payroll across multiple states with strong knowledge of related compliance requirements
Experience handling payroll for employee populations exceeding 500 workers
Recent hands-on proficiency with ADP Workforce Now in a payroll management setting
Solid understanding of payroll taxes, including deductions, filings, and reconciliations
Strong Microsoft Excel skills for payroll analysis, reporting, and data validation
High level of accuracy, organization, and problem-solving ability in a fast-paced environment

Job Responsibility

Manage complete payroll processing for a workforce of more than 500 employees, ensuring each pay cycle is completed accurately and on schedule
Administer multi-state payroll activities while maintaining compliance with applicable wage, hour, and tax regulations
Review payroll data for accuracy, resolve discrepancies, and partner with internal teams to address employee pay-related questions
Oversee payroll tax withholdings, filings, and reconciliations to support full regulatory compliance and minimize errors
Utilize ADP Workforce Now to maintain payroll records, process updates, and generate reports needed for audits and leadership review
Prepare and analyze payroll reports using Microsoft Excel to identify trends, validate calculations, and support decision-making
Monitor payroll controls and documentation to strengthen process accuracy, consistency, and audit readiness
Support payroll-related process updates or system-related changes as needed within the scope of ongoing operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Payroll Specialist

A growing professional services and project-based organization is seeking a Seni...

Location

United States , Escondido

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of payroll experience required
Experience with certified payroll, project accounting, or compliance reporting preferred
Strong understanding of payroll taxes and wage regulations
Experience with ADP, UKG, Paylocity, Vista, or similar payroll systems
Advanced Excel skills required
CPP or FPC certification highly preferred

Job Responsibility

Process weekly and biweekly payroll for a multi-state employee population
Review payroll data for accuracy, including earnings, deductions, taxes, and employee changes
Maintain payroll records and ensure compliance with company policies and regulations
Audit payroll reports and reconcile payroll balances prior to processing
Support certified payroll and project-based reporting requirements
Monitor labor classifications, wage rates, and payroll compliance documentation
Prepare payroll reports for management, clients, and regulatory agencies
Assist with payroll audits and compliance reviews
Perform payroll account reconciliations and assist with month-end close activities
Support accounts payable processing and vendor payment coordination

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist to join a popular organization in...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll in a high-volume environment supporting more than 500 employees
Strong background in multi-state payroll administration with knowledge of union payroll practices
Advanced hands-on experience with UKG Pro
Familiarity with timekeeping systems, with UKG timekeeping experience preferred
Proven ability to audit payroll inputs, resolve discrepancies, and maintain a high level of accuracy under tight deadlines
Proficiency in Excel for reconciliations, reporting, and payroll analysis
Strong understanding of payroll compliance, deductions, garnishments, and final pay processing

Job Responsibility

Administer bi-weekly payroll for approximately 800 employees, ensuring accurate pay for hourly, salaried, union, and multi-state team members
Reconcile payroll data by reviewing pre-processing reports, validating totals, and preparing summary analysis using Excel
Examine weekly time records, identify inconsistencies, and work closely with leaders to correct issues before payroll is finalized
Maintain payroll-related timekeeping data, helping support system setup and integrations that improve the quality of incoming payroll information
Update employee compensation records, including rate changes, retroactive adjustments, and prior-period time corrections
Oversee garnishment processing, union-related payments, and associated reporting and remittance activities
Execute off-cycle payroll runs and final pay processing for terminations in accordance with applicable requirements
Produce payroll and labor reporting that helps finance and operations teams monitor workforce costs and payroll activity
Contribute to special payroll initiatives such as variance reviews and reporting or process enhancements

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Senior Payroll Specialist

Robert Half is partnered with an established Baton Rouge company in search of an...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of end-to-end payroll experience, ideally supporting multistate operations within construction or a similar industry
Strong understanding of payroll compliance requirements, including federal, state, and local regulations
Experience handling certified payroll and prevailing wage reporting
Familiarity with payroll platforms such as ADP, Paycom, Paylocity, or comparable systems
experience with Viewpoint or other ERP is a plus
Certified Payroll Certification or Fundamental Payroll Certification is strongly preferred
Degree in Accounting, Business Administration, or a related discipline is preferred
Proficiency in Microsoft Excel and comfort working with accounting systems and payroll reporting tools
Demonstrated attention to detail, discretion with sensitive information, and strong communication skills

Job Responsibility

Manage weekly or biweekly payroll processing for employees working across multiple states, ensuring deadlines are consistently met
Review time entries, job allocations, and compensation details before payroll is finalized to reduce errors and maintain accuracy
Apply federal, state, and local payroll regulations in day-to-day processing and help ensure wage and hour compliance
Administer court-ordered and statutory deductions such as garnishments, child support, and tax levies with proper documentation and timeliness
Update payroll records for hires, departures, status changes, and other employee data adjustments
Address payroll-related questions from employees in a timely, thorough manner and resolve issues with care
Reconcile payroll results with accounting records and assist with payroll-related financial reporting activities
Generate reports that support management review, job costing analysis, and compliance requirements
Assist with payroll tax activities, year-end reporting, and audit preparation as needed
Identify opportunities to streamline payroll workflows and improve accuracy, consistency, and efficiency

What we offer

competitive compensation
rich benefits package
hybrid/family friendly work schedule
opportunity for career advancement

Fulltime

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist who will take end-to-end responsi...

Location

Czech Republic , Prague

Salary:

Not provided

DoDo Czech s.r.o.

Expiration Date

Until further notice

Requirements

2-3 years of experience in payroll, HR operations, or a similar role
Background in consulting, advisory, Big4, or similar analytical/professional services environment is highly preferred
Experience with payroll processes, HR operations, or financial data management
Strong Excel skills (data analysis, reconciliation, reporting)
Structured, detail-oriented and process-driven mindset
Comfortable working with data, systems, and compliance frameworks
Ability to communicate with external stakeholders and authorities
English and Czech at a communicative level

Job Responsibility

Own and drive the payroll process across the company
Ensure accuracy of all payroll inputs (attendance, bonuses, deductions, adjustments)
Calculate variable compensation components such as annual and quarterly bonuses, merit increases, and other reward schemes
Act as a superuser of the payroll/HR system (Pinya) and ensure data integrity
Validate and reconcile payroll data, and actively drive automation and AI-enabled improvements to increase efficiency and accuracy
Coordinate with external payroll provider during monthly payroll cycles
Communicate with authorities and public administration (tax offices, social security, etc.)
Support internal and external audits with high attention to detail and documentation quality
Oversee employee annual tax reconciliation processes, acting as the main point of contact for employee queries, documentation, and coordination with external providers

What we offer

Annual bonus scheme and meal allowance
Work from new dog friendly office in Prague – Karlín (near metro station Křižíkova)
Flexible working hours and the possibility of home-office
An informal working environment where we feel comfortable, motivated, and supported to be creative and to do our best
To be part of the "trendsetter" culture and participate in introducing new, unique processes and participate in international projects at Group level
Various company events such as All Hands meetings, inspirational breakfasts, or company-wide teambuilding
Opportunities for continuous development - through our internal DODO Academy or various external trainings, conferences, and workshops
Multisport card at a discounted price
26 days of vacation

Fulltime

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist to lead payroll operations for an...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in payroll supervision, payroll administration, or a closely related role
Hands-on experience with full-cycle payroll processing, including bi-monthly payroll operations
Working knowledge of multi-state payroll practices, payroll tax requirements, and year-end reporting processes
Experience handling W-2 preparation, special payroll deductions, and employee leave considerations such as FMLA
Strong analytical and problem-solving skills with a high level of accuracy and attention to detail
Ability to manage multiple deadlines and priorities in a fast-paced, deadline-driven environment
Effective communication and customer service skills, with the ability to address payroll questions professionally and clearly

Job Responsibility

Full cycle payroll processing to ensure employees are paid accurately and on schedule across recurring payroll cycles
Monitor payroll records and related documentation to maintain compliance
Oversee time reporting, leave tracking, and payout calculations while resolving discrepancies in a timely manner
Manage year-end payroll activities, including tax reporting, W-2 preparation, and other required payroll documentation
Investigate payroll exceptions, deductions, and employee concerns, providing clear guidance and effective resolution to complex issues
Partner with finance and other internal teams to support audits, strengthen controls, and improve payroll workflows and policies
Review payroll processes regularly and recommend operational enhancements that increase accuracy, efficiency, and service quality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Payroll Specialist

Location

Czech Republic , Prague

Salary:

Not provided

DoDo Czech s.r.o.

Expiration Date

Until further notice

Requirements

2-3 years of experience in payroll, HR operations, or a similar role
Background in consulting, advisory, Big4, or similar analytical/professional services environment is highly preferred
Experience with payroll processes, HR operations, or financial data management
Strong Excel skills (data analysis, reconciliation, reporting)
Structured, detail-oriented and process-driven mindset
Comfortable working with data, systems, and compliance frameworks
Ability to communicate with external stakeholders and authorities
English and Czech at a communicative level.

Job Responsibility

Own and drive the payroll process across the company
Ensure accuracy of all payroll inputs (attendance, bonuses, deductions, adjustments)
Calculate variable compensation components such as annual and quarterly bonuses, merit increases, and other reward schemes
Act as a superuser of the payroll/HR system (Pinya) and ensure data integrity
Validate and reconcile payroll data, and actively drive automation and AI-enabled improvements to increase efficiency and accuracy
Coordinate with external payroll provider during monthly payroll cycles
Communicate with authorities and public administration (tax offices, social security, etc.)
Support internal and external audits with high attention to detail and documentation quality
Oversee employee annual tax reconciliation processes, acting as the main point of contact for employee queries, documentation, and coordination with external providers.

What we offer

Annual bonus scheme and meal allowance
Work from new dog friendly office in Prague – Karlín (near metro station Křižíkova)
Flexible working hours and the possibility of home-office
An informal working environment where we feel comfortable, motivated, and supported to be creative and to do our best
To be part of the 'trendsetter' culture and participate in introducing new, unique processes and participate in international projects at Group level
Various company events such as All Hands meetings, inspirational breakfasts, or company-wide teambuilding
Opportunities for continuous development - through our internal DODO Academy or various external trainings, conferences, and workshops
Multisport card at a discounted price
26 days of vacation

Fulltime

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist who will take end-to-end responsi...

Location

Czech Republic , Prague

Salary:

Not provided

DoDo Czech s.r.o.

Expiration Date

Until further notice

Requirements

2-3 years of experience in payroll, HR operations, or a similar role
Background in consulting, advisory, Big4, or similar analytical/professional services environment is highly preferred
Experience with payroll processes, HR operations, or financial data management
Strong Excel skills (data analysis, reconciliation, reporting)
Structured, detail-oriented and process-driven mindset
Comfortable working with data, systems, and compliance frameworks
Ability to communicate with external stakeholders and authorities
English and Czech at a communicative level

Job Responsibility

Own and drive the payroll process across the company
Ensure accuracy of all payroll inputs (attendance, bonuses, deductions, adjustments)
Calculate variable compensation components such as annual and quarterly bonuses, merit increases, and other reward schemes
Act as a superuser of the payroll/HR system (Pinya) and ensure data integrity
Validate and reconcile payroll data, and actively drive automation and AI-enabled improvements to increase efficiency and accuracy
Coordinate with external payroll provider during monthly payroll cycles
Communicate with authorities and public administration (tax offices, social security, etc.)
Support internal and external audits with high attention to detail and documentation quality
Oversee employee annual tax reconciliation processes, acting as the main point of contact for employee queries, documentation, and coordination with external providers

What we offer

Annual bonus scheme
Meal allowance
Work from new dog friendly office in Prague – Karlín
Flexible working hours and the possibility of home-office
Informal working environment
Opportunity to grow with DODO
Various company events such as All Hands meetings, inspirational breakfasts, or company-wide teambuilding
Opportunities for continuous development through internal DODO Academy
Multisport card at a discounted price
26 days of vacation

Fulltime

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Senior Payroll Specialist

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