Senior Payroll Specialist Job at Crusoe (San Francisco)

Senior Payroll Specialist

Crusoe

Location:
United States , San Francisco

Category:
Human Resources

Contract Type:
Not provided

Salary:

128000.00 - 156000.00 USD / Year

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Job Description:

We are looking for a detail-oriented Senior Payroll Specialist to own the payroll cycle for all employees. This role acts as a strategic guide for the organization’s payroll matters, providing analytics to other departments while ensuring meticulous compliance with state and federal regulations. This is a high-impact position requiring significant expertise in multi-state payroll administration and the ability to handle complex manufacturing schedules within a high-growth environment.

Job Responsibility:

Multi-State Payroll Processing: Ensure accurate, timely processing and review of multi-state, bi-weekly payroll for 2 Entities with over 2000 salaried and hourly employees using ADP Workforce Now
Complex Timecard Management: Manage complex time and attendance processes, including manufacturing schedules and shift differentials
review timecards to ensure no missed punches or corrections are needed
Compliance & Record Keeping: Maintain payroll records and documentation to ensure compliance with company policies, federal, state, and local regulations, and internal controls protocols
Tax & Deductions Administration: Administer payroll tax filings, wage garnishments, support orders, levies, and benefit deductions. Assist in setup, maintenance, monitoring, and auditing state tax accounts to ensure accurate filings by providers
Financial Reconciliation: Reconcile payroll reports, general ledger postings, and benefit deductions
partner with Finance and HR to ensure accurate employee data and reporting
Off-Cycle & Year-End Support: Process miscellaneous off-cycle payments (final paychecks, adjustments, bonuses) and support year-end processing, including W-2s and related audits
Reporting & Analytics: Perform ad hoc reporting and use independent judgment to provide analytics to other departments. Help prepare monthly payroll forecasts by collaborating with HR and recruiters on hire/term timing
Customer Service: Provide the highest level of customer service to Crusoe by answering employee inquiries and resolving payroll-related issues in a professional and timely manner
Process Improvement: Identify process improvements, support system enhancements, and support potential M&A or scaling initiatives as the company grows
Special Projects: Assist with payroll audits, compliance reviews, and participate in business travel as required
Confidentiality: Protect payroll operations and ensure employee confidentiality by using a great deal of discretion and independent judgment

Requirements:

6-7 years of full-cycle multi-state payroll experience, preferably within a fast-paced startup or high-growth environment
Extensive, required experience with ADP Workforce Now
Proficiency in Excel (pivot tables, lookups, reconciliations) and Google Sheets
Strong knowledge of multi-state payroll compliance, FLSA, legislation, and best practices for competitive pay
Proven experience managing complex time/attendance in manufacturing environments
Meticulous attention to detail, high level of accuracy, and strong organizational and time-management skills
Ability to multi-task and prioritize effectively in a dynamic environment
Excellent communication and collaboration skills to interface with HR, Finance, and employees at all levels
Embody the Company values

Nice to have:

Certified Payroll Professional (CPP) preferred (or PCP equivalent)
Experience with Workday HRIS
Experience with ADP payroll
Experience in Accounting and Finance duties
Experience working in an early-stage company

What we offer:

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement
Subscription to the Calm app
MetLife Legal
Company paid commuter benefit
$300/month

Additional Information:

Job Posted:
February 21, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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