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IKEA Logo IKEA · Human Resources

Senior Payroll and Personnel Administration Specialist

Bulgaria, Sofia Employment contract · Job Posted September 12, 2025

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Job Description

In this role, you prove technical and practical expertise in the oversight of personnel administration and payroll in accordance with local legislations and corporate rules. You establish a positive employer-employee relationship, run payroll operations, maintain personnel updates, and lead HR systems operations, audits, and reports.

Job Responsibility

  • Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
  • Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
  • Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
  • Ensure compliance with the law in regards to the law of People with Disabilities
  • Lead day-to-date payroll operations for over 500 employees
  • Collect all initial payroll documents and handle monthly schedules and Form 76
  • Oversee and run processing of monthly payroll and maintain the payroll data
  • Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
  • Maintain in-house HR systems - Hermes
  • Provide regular and ad-hoc reports with established KPIs
  • Lead and coordinate the HR internal and external audits

Requirements

  • Previous experience in personnel administration and payroll minimum 5 years
  • University degree
  • Working level of English
  • Ability to multitask and work hard
  • Must be very detail oriented and possess strong organizational and follow up skills
  • Demonstrate a strong commitment to exceptional customer service

What we offer

  • Food vouchers up to 200 BGN
  • Consuming food and beverages at a preferential price in the staff restaurant
  • Discount for food and beverages at the IKEA bistro and restaurant
  • Annual bonus, based on the store’s achievements
  • 1000 BGN bonus for the 'Refer a Friend' program
  • Flexible working hours on shifts
  • Induction and many other trainings
  • Additional health insurance
  • Discount in IKEA 20% and Intersport 20%
  • Holiday vouchers from internal initiatives
  • Voucher for birth of a child – 100 BGN
  • Voucher for marriage - 240 BGN
  • Voucher for child with excellent grades in school – 160 BGN
  • Voucher for a newly admitted student in university /child of our employee/– 320 BGN
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