CrawlJobs Logo

Senior Payroll and Administration Specialist

Bulgaria, Sofia · Job Posted March 13, 2026
Apply Position
Job Link Share

Job Description

The Senior Payroll and Administration Specialist manages and coordinates payroll operations across United Kingdom, France, Germany, Italy, Ireland, Netherlands, Austria, Hungary, Belgium and Bulgaria. The role is responsible for the preparation, validation, and consolidation of payroll inputs, ensuring accurate and timely payroll processing in partnership with internal stakeholders and external payroll providers. The position also supports the implementation and optimization of Deel as the global payroll platform and serves as a key liaison between HR, Finance, Accounting, and Treasury. In addition to payroll management, the role supports benefits administration and employment lifecycle documentation across multiple jurisdictions. The successful candidate combines strong European payroll expertise, analytical capability, and a process improvement mindset.

Job Responsibility

  • Prepare, review, and consolidate monthly payroll inputs across multiple European countries
  • Coordinate payroll processing with external providers, validate payroll outputs, resolve discrepancies, and ensure timely payroll execution
  • Manage payroll calendars and ensure compliance with local tax, labor, and statutory requirements, including oversight of statutory filings, payroll taxes, and social security contributions
  • Act as a key payroll contact for Finance, Accounting, HR, and Treasury
  • Maintain payroll controls and documentation to ensure accuracy, compliance, and audit readiness, monitoring regulatory changes across jurisdictions
  • Support the implementation, configuration, and rollout of Deel as the global payroll platform
  • Coordinate and deliver employee benefits, including renewals and program changes, ensuring benefits deductions are correctly reflected in payroll
  • Prepare and manage employment contracts, amendments, and employee lifecycle documentation, ensuring compliance with local labor laws and internal policies
  • Maintain accurate employee records within HR and payroll systems

Requirements

  • 6+ years of experience in multi-country European payroll operations
  • Bachelor’s degree in Finance, Accounting, Business Administration, Human Resources, or a related field, or equivalent experience
  • Experience with global payroll systems (Deel strongly preferred)
  • Experience supporting benefits administration and employee lifecycle documentation
  • Good understanding of European payroll compliance, taxes, social security, and statutory requirements
  • Strong analytical, reconciliation, and payroll reporting skills with advanced Excel proficiency
  • Ability to manage multiple payroll cycles, deadlines, and stakeholders simultaneously
  • Strong organizational, documentation, communication, and stakeholder management skills
  • Excellent written and spoken English is required. Proficiency in another European language will be considered an advantage

Nice to have

  • Experience in international and fast-growing technology companies
  • Experience supporting payroll implementations or system migrations
  • Payroll certification or relevant professional qualification
  • Experience managing benefits programs across multiple European jurisdictions

What we offer

  • Vibrant international team operating in hi-tech environment
  • Annual salary reviews, promotions and performance bonuses
  • myPOS Academy for upskilling and training
  • Unlimited access to courses on LinkedIn Learning
  • Annual individual training and development budget
  • Refer a friend bonus as we know that working with friends is fun
  • Teambuilding, social activities and networks on a multi-national level
  • Excellent compensation package
  • 25 days annual paid leave (+1 day per year up to 30)
  • Full “Luxury” package health insurance including dental care and optical glasses
  • Meal vouchers of 102.26 EUR per month
  • Fully covered Multisport card
  • Fully covered public transport pass for Sofia
  • Free coffee, snacks and drinks at the office

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Senior Payroll and Administration Specialist

8 matching positions

Senior Specialist, Equity & Payroll Administration

Wealthfront is seeking a Senior Specialist, Equity & Payroll Administration to j...
Location
Location
United States , Palo Alto
Salary
Salary:
120000.00 - 141700.00 USD / Year
wealthfront.com Logo
Wealthfront
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4-6 years of relevant experience in equity administration, payroll or related accounting/finance roles
  • Bachelor’s degree in Accounting, Finance, or a related field
  • CPA preferred
  • Strong understanding of U.S. GAAP, internal controls, and compliance requirements
  • Hands-on experience with payroll systems and equity administration platforms (e.g., Shareworks/Carta/Namely/ADP preferred)
  • Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)
  • Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
  • Strong problem-solving skills and a proactive, solutions-oriented mindset
  • High ethical standards and commitment to data accuracy and confidentiality
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Job Responsibility
Job Responsibility
  • Administer equity compensation programs including stock options, RSUs, ESPP, and 10b5-1 plans
  • Process equity transactions such as grants, exercises, vesting, cancellations, expirations, and payroll-related equity events
  • Maintain accurate and complete equity records in equity administration systems
  • Support compliance with SEC reporting and internal controls related to equity activity
  • Communicate clearly with employees regarding equity plan mechanics and transactions
  • Perform regular reconciliations between equity systems, payroll, and general ledger
  • Coordinate with external equity administrators, auditors, and compensation consultants
  • Assist with the calculation and reporting of stock-based compensation expense and disclosures under ASC 718
  • Responsible for timely and accurate processing of the semi-monthly payroll and uploads to the payroll system
  • Responsible for maintaining payroll reports, personnel records and processing deductions such as levies and garnishments, preparing accounting transactions and auditable support, and preparing special reports for senior management
What we offer
What we offer
  • medical
  • vision
  • dental
  • 401K plan
  • generous time off
  • parental leave
  • wellness reimbursements
  • professional development
  • employee investing discount
  • Fulltime
Read More
Arrow Right

Payroll Manager / Senior Payroll Specialist

Codec is seeking an experienced, commercially aware Payroll Manager / Senior Pay...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
codec.uk Logo
Codec UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 3+ years' payroll experience, ideally in a professional services or multi-entity environment
  • Strong knowledge of Irish payroll legislation and Revenue requirements (UK experience beneficial)
  • Proven experience managing end-to-end payroll independently
  • Experience with payroll systems (e.g. Sage)
  • Highly detail-oriented with a strong focus on accuracy and compliance
  • Commercially aware with an understanding of payroll's impact on financial reporting and business operations
  • Proactive and solution-focused, with the ability to work independently
  • Strong interpersonal skills with the ability to collaborate across Finance, HR, and leadership teams
  • Comfortable operating in a hybrid working environment, with a willingness to be on-site in Dublin city centre, at least 1 day per week and can work 3/4 days remotely
  • High level of confidentiality, integrity, and professionalism
Job Responsibility
Job Responsibility
  • End-to-end payroll management for Ireland, NI & UK with NI & UK being processing by third parties currently, potentially take in house and ensuring timely and accurate processing
  • Manage monthly payroll cycles, including salary changes, bonuses, commissions, pensions, benefits, and statutory deductions
  • Ensure full compliance with Revenue requirements, PAYE modernisation, and relevant employment legislation
  • Act as the primary point of contact for employee payroll queries, resolving issues efficiently and confidentially
  • Reconcile payroll outputs to the general ledger and support month-end close processes
  • Maintain and enhance payroll controls, ensuring audit readiness and adherence to internal policies
  • Liaise with external providers, including payroll bureaus, auditors, and tax advisors
  • Partner with HR on joiners, leavers, and benefits administration to ensure payroll accuracy
  • Support reporting requirements, including payroll analytics, cost reporting, and ad hoc requests from senior management
  • Drive process improvements and identify opportunities for automation and efficiency
What we offer
What we offer
  • Flexible hybrid working model
  • Opportunity to shape and improve payroll processes as the company scales
  • Work closely with senior Finance and HR stakeholders in a high-impact role
  • Join a growing, ambitious technology business with strong governance and leadership
  • Parttime
Read More
Arrow Right

Payroll Manager / Senior Payroll Specialist

Codec is seeking an experienced, commercially aware Payroll Manager / Senior Pay...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
codec.ie Logo
Codec
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 3+ years’ payroll experience, ideally in a professional services or multi-entity environment
  • Strong knowledge of Irish payroll legislation and Revenue requirements (UK experience beneficial)
  • Proven experience managing end-to-end payroll independently
  • Experience with payroll systems (e.g. Sage)
  • Highly detail-oriented with a strong focus on accuracy and compliance
  • Commercially aware with an understanding of payroll’s impact on financial reporting and business operations
  • Proactive and solution-focused, with the ability to work independently
  • Strong interpersonal skills with the ability to collaborate across Finance, HR, and leadership teams
  • Comfortable operating in a hybrid working environment, with a willingness to be on-site in Dublin 2 at least 1 day per week
  • High level of confidentiality, integrity, and professionalism
Job Responsibility
Job Responsibility
  • End-to-end payroll management for Ireland, NI & UK with NI & UK being processing by third parties currently, potentially take in house and ensuring timely and accurate processing
  • Manage monthly payroll cycles, including salary changes, bonuses, commissions, pensions, benefits, and statutory deductions
  • Ensure full compliance with Revenue requirements, PAYE modernisation, and relevant employment legislation
  • Act as the primary point of contact for employee payroll queries, resolving issues efficiently and confidentially
  • Reconcile payroll outputs to the general ledger and support month-end close processes
  • Maintain and enhance payroll controls, ensuring audit readiness and adherence to internal policies
  • Liaise with external providers, including payroll bureaus, auditors, and tax advisors
  • Partner with HR on joiners, leavers, and benefits administration to ensure payroll accuracy
  • Support reporting requirements, including payroll analytics, cost reporting, and ad hoc requests from senior management
  • Drive process improvements and identify opportunities for automation and efficiency
What we offer
What we offer
  • Flexible hybrid working model
  • Parttime
Read More
Arrow Right

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist to join a popular organization in...
Location
Location
United States , Portland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience managing full-cycle payroll in a high-volume environment supporting more than 500 employees
  • Strong background in multi-state payroll administration with knowledge of union payroll practices
  • Advanced hands-on experience with UKG Pro
  • Familiarity with timekeeping systems, with UKG timekeeping experience preferred
  • Proven ability to audit payroll inputs, resolve discrepancies, and maintain a high level of accuracy under tight deadlines
  • Proficiency in Excel for reconciliations, reporting, and payroll analysis
  • Strong understanding of payroll compliance, deductions, garnishments, and final pay processing
Job Responsibility
Job Responsibility
  • Administer bi-weekly payroll for approximately 800 employees, ensuring accurate pay for hourly, salaried, union, and multi-state team members
  • Reconcile payroll data by reviewing pre-processing reports, validating totals, and preparing summary analysis using Excel
  • Examine weekly time records, identify inconsistencies, and work closely with leaders to correct issues before payroll is finalized
  • Maintain payroll-related timekeeping data, helping support system setup and integrations that improve the quality of incoming payroll information
  • Update employee compensation records, including rate changes, retroactive adjustments, and prior-period time corrections
  • Oversee garnishment processing, union-related payments, and associated reporting and remittance activities
  • Execute off-cycle payroll runs and final pay processing for terminations in accordance with applicable requirements
  • Produce payroll and labor reporting that helps finance and operations teams monitor workforce costs and payroll activity
  • Contribute to special payroll initiatives such as variance reviews and reporting or process enhancements
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Senior Payroll Specialist

Robert Half is partnered with an established Baton Rouge company in search of an...
Location
Location
United States , Baton Rouge
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of end-to-end payroll experience, ideally supporting multistate operations within construction or a similar industry
  • Strong understanding of payroll compliance requirements, including federal, state, and local regulations
  • Experience handling certified payroll and prevailing wage reporting
  • Familiarity with payroll platforms such as ADP, Paycom, Paylocity, or comparable systems
  • experience with Viewpoint or other ERP is a plus
  • Certified Payroll Certification or Fundamental Payroll Certification is strongly preferred
  • Degree in Accounting, Business Administration, or a related discipline is preferred
  • Proficiency in Microsoft Excel and comfort working with accounting systems and payroll reporting tools
  • Demonstrated attention to detail, discretion with sensitive information, and strong communication skills
Job Responsibility
Job Responsibility
  • Manage weekly or biweekly payroll processing for employees working across multiple states, ensuring deadlines are consistently met
  • Review time entries, job allocations, and compensation details before payroll is finalized to reduce errors and maintain accuracy
  • Apply federal, state, and local payroll regulations in day-to-day processing and help ensure wage and hour compliance
  • Administer court-ordered and statutory deductions such as garnishments, child support, and tax levies with proper documentation and timeliness
  • Update payroll records for hires, departures, status changes, and other employee data adjustments
  • Address payroll-related questions from employees in a timely, thorough manner and resolve issues with care
  • Reconcile payroll results with accounting records and assist with payroll-related financial reporting activities
  • Generate reports that support management review, job costing analysis, and compliance requirements
  • Assist with payroll tax activities, year-end reporting, and audit preparation as needed
  • Identify opportunities to streamline payroll workflows and improve accuracy, consistency, and efficiency
What we offer
What we offer
  • competitive compensation
  • rich benefits package
  • hybrid/family friendly work schedule
  • opportunity for career advancement
  • Fulltime
Read More
Arrow Right

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist who will take end-to-end responsi...
Location
Location
Czech Republic , Prague
Salary
Salary:
Not provided
idodo.cz Logo
DoDo Czech s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years of experience in payroll, HR operations, or a similar role
  • Background in consulting, advisory, Big4, or similar analytical/professional services environment is highly preferred
  • Experience with payroll processes, HR operations, or financial data management
  • Strong Excel skills (data analysis, reconciliation, reporting)
  • Structured, detail-oriented and process-driven mindset
  • Comfortable working with data, systems, and compliance frameworks
  • Ability to communicate with external stakeholders and authorities
  • English and Czech at a communicative level
Job Responsibility
Job Responsibility
  • Own and drive the payroll process across the company
  • Ensure accuracy of all payroll inputs (attendance, bonuses, deductions, adjustments)
  • Calculate variable compensation components such as annual and quarterly bonuses, merit increases, and other reward schemes
  • Act as a superuser of the payroll/HR system (Pinya) and ensure data integrity
  • Validate and reconcile payroll data, and actively drive automation and AI-enabled improvements to increase efficiency and accuracy
  • Coordinate with external payroll provider during monthly payroll cycles
  • Communicate with authorities and public administration (tax offices, social security, etc.)
  • Support internal and external audits with high attention to detail and documentation quality
  • Oversee employee annual tax reconciliation processes, acting as the main point of contact for employee queries, documentation, and coordination with external providers
What we offer
What we offer
  • Annual bonus scheme and meal allowance
  • Work from new dog friendly office in Prague – Karlín (near metro station Křižíkova)
  • Flexible working hours and the possibility of home-office
  • An informal working environment where we feel comfortable, motivated, and supported to be creative and to do our best
  • To be part of the "trendsetter" culture and participate in introducing new, unique processes and participate in international projects at Group level
  • Various company events such as All Hands meetings, inspirational breakfasts, or company-wide teambuilding
  • Opportunities for continuous development - through our internal DODO Academy or various external trainings, conferences, and workshops
  • Multisport card at a discounted price
  • 26 days of vacation
  • Fulltime
Read More
Arrow Right

Senior Payroll Specialist

We are looking for a Senior Payroll Specialist to lead payroll operations for an...
Location
Location
United States , Baltimore
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in payroll supervision, payroll administration, or a closely related role
  • Hands-on experience with full-cycle payroll processing, including bi-monthly payroll operations
  • Working knowledge of multi-state payroll practices, payroll tax requirements, and year-end reporting processes
  • Experience handling W-2 preparation, special payroll deductions, and employee leave considerations such as FMLA
  • Strong analytical and problem-solving skills with a high level of accuracy and attention to detail
  • Ability to manage multiple deadlines and priorities in a fast-paced, deadline-driven environment
  • Effective communication and customer service skills, with the ability to address payroll questions professionally and clearly
Job Responsibility
Job Responsibility
  • Full cycle payroll processing to ensure employees are paid accurately and on schedule across recurring payroll cycles
  • Monitor payroll records and related documentation to maintain compliance
  • Oversee time reporting, leave tracking, and payout calculations while resolving discrepancies in a timely manner
  • Manage year-end payroll activities, including tax reporting, W-2 preparation, and other required payroll documentation
  • Investigate payroll exceptions, deductions, and employee concerns, providing clear guidance and effective resolution to complex issues
  • Partner with finance and other internal teams to support audits, strengthen controls, and improve payroll workflows and policies
  • Review payroll processes regularly and recommend operational enhancements that increase accuracy, efficiency, and service quality
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Senior Payroll Specialist

Location
Location
Czech Republic , Prague
Salary
Salary:
Not provided
idodo.cz Logo
DoDo Czech s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years of experience in payroll, HR operations, or a similar role
  • Background in consulting, advisory, Big4, or similar analytical/professional services environment is highly preferred
  • Experience with payroll processes, HR operations, or financial data management
  • Strong Excel skills (data analysis, reconciliation, reporting)
  • Structured, detail-oriented and process-driven mindset
  • Comfortable working with data, systems, and compliance frameworks
  • Ability to communicate with external stakeholders and authorities
  • English and Czech at a communicative level.
Job Responsibility
Job Responsibility
  • Own and drive the payroll process across the company
  • Ensure accuracy of all payroll inputs (attendance, bonuses, deductions, adjustments)
  • Calculate variable compensation components such as annual and quarterly bonuses, merit increases, and other reward schemes
  • Act as a superuser of the payroll/HR system (Pinya) and ensure data integrity
  • Validate and reconcile payroll data, and actively drive automation and AI-enabled improvements to increase efficiency and accuracy
  • Coordinate with external payroll provider during monthly payroll cycles
  • Communicate with authorities and public administration (tax offices, social security, etc.)
  • Support internal and external audits with high attention to detail and documentation quality
  • Oversee employee annual tax reconciliation processes, acting as the main point of contact for employee queries, documentation, and coordination with external providers.
What we offer
What we offer
  • Annual bonus scheme and meal allowance
  • Work from new dog friendly office in Prague – Karlín (near metro station Křižíkova)
  • Flexible working hours and the possibility of home-office
  • An informal working environment where we feel comfortable, motivated, and supported to be creative and to do our best
  • To be part of the 'trendsetter' culture and participate in introducing new, unique processes and participate in international projects at Group level
  • Various company events such as All Hands meetings, inspirational breakfasts, or company-wide teambuilding
  • Opportunities for continuous development - through our internal DODO Academy or various external trainings, conferences, and workshops
  • Multisport card at a discounted price
  • 26 days of vacation
  • Fulltime
Read More
Arrow Right