Senior Operations Administrator (Facility Management) Job at Randstad (Kuala Lumpur)

Senior Operations Coordinator

We are supporting a leading global financial services organisation in the search...

Location

United Kingdom , London

Salary:

38000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within operations coordination, workplace coordination, office administration, or facilities support
Experience supporting workplace or front-of-house operations within a corporate environment
Excellent organisational skills with strong attention to detail
Professional written and verbal communication skills with a service-focused approach
Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Ability to work independently and manage multiple priorities effectively
A proactive, approachable, and highly professional manner
Ability to handle confidential and sensitive information appropriately

Job Responsibility

Coordinate the day-to-day running of front-of-house and workplace operations
Support and oversee reception coverage, including rota coordination and training support
Ensure professional and efficient visitor management and client service at all times
Provide reception support during peak periods, absences, or annual leave when required
Support office operations including document management, filing, and administration
Maintain office records, archiving systems, and access control reporting
Coordinate business travel arrangements and accommodation bookings when required
Assist with the planning and coordination of internal events and office initiatives
Monitor office attendance reporting and prepare monthly stakeholder reports
Maintain and update internal office communications and workplace information hubs

What we offer

Competitive salary and benefits package
Central London office location
Supportive and professional working environment
Opportunity to take ownership of a varied and visible role
Join a globally recognised organisation with strong long-term growth

Fulltime

Market Director Facility Management Central Coast

The Market Director, Facility Management provides oversight and leadership to Ma...

Location

United States , Santa Cruz

Salary:

69.41 - 103.25 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

Significant experience 7 years in healthcare facilities management primarily in a leadership capacity
Demonstrated success with leading diverse teams to develop and monitor Facilities Management services to meet organizational goals and objectives
Experience and knowledge of construction project phasing and disruption in an acute healthcare environment including OSHPD requirements
Thorough understanding of The Joint Commission - Environment of Care, CMS, Title 22 California Administrative Code, NFPA, OHSA, Safety Management, Bio-Hazardous Waste and Hazardous Materials Management and Waste
Demonstrated ability to communicate effectively with a variety of internal and external constituencies and all organizational levels, using excellent written, verbal, and presentation skills
Working knowledge of the hospital mechanical, electrical, and plumbing systems, and associated construction drawings with an ability to recognize energy conservation measures that are specifically applicable for healthcare
Success in leading teams with diverse technical experiences and hospital professionals in project identification, planning, design, and construction implementation
Proven track record of on time, on budget project delivery for central plant and mechanical projects
Proven track record of progressive leadership for industry leaders that inspires creative thinking and actions to promote positive outcomes supporting NRES and Operational goals and objectives
Excellent problem-solving skills

Job Responsibility

Provides oversight and leadership to Market, and hospital Facility Services Departments to achieve the financial, strategic, and operational goals
Serves as the connection between the assigned market teams and the overall CommonSpirit Health Facilities Management team
Oversees, directs and leads a designated market or markets in customer satisfaction, maximization of profitability and professional growth and development
Responsible for implementing CommonSpirit Health and Facilities Management Energy and Infrastructure strategic initiatives throughout the designated division
Responsible for assisting hospital Facility Directors meet standards, achieving technical service delivery excellence, meeting financial objectives, attaining high customer satisfaction, and meeting CommonSpirit Health’s Facilities Management's mission
Partners with Regional and Market leadership and hospital administration to provide technical assistance and monthly operations reporting to improve long term facility sustainability
Oversees operations of the assigned area for facility management group/sites
Conducts department head visits and meetings
Ensures that reports are delivered in a timely manner
Providing a working environment that meets all regulatory compliance

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Senior Facility Manager

As a Senior Facility Manager at JLL, you will serve as the strategic leader resp...

Location

United States , Baltimore

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Facility Management, Engineering, Business Administration, or related field
Minimum 7-10 years of progressive facility management experience with demonstrated leadership responsibilities in commercial real estate environments
Professional certifications such as Certified Facility Manager (CFM), Facility Management Professional (FMP), or equivalent industry credentials
Proven track record managing complex facility operations including HVAC systems, electrical infrastructure, security systems, and building automation technologies
Strong financial acumen with experience managing multi-million dollar budgets, vendor contracts, and capital expenditure programs
Comprehensive knowledge of building codes, safety regulations, environmental compliance requirements, and industry best practices
Excellent leadership and communication skills with the ability to influence stakeholders at all organizational levels
Proficiency in facility management software platforms, project management tools, and Microsoft Office Suite
Demonstrated problem-solving abilities and crisis management experience in fast-paced, dynamic environments
Candidates must be authorized to work in the United States without sponsorship

Job Responsibility

Develop and execute comprehensive facility management strategies that optimize building performance, reduce operational costs, and enhance occupant satisfaction
Lead cross-functional teams including maintenance staff, security personnel, and vendor partners to deliver exceptional service across all facility operations
Manage annual budgets, negotiate vendor contracts, and identify cost-saving opportunities while maintaining high service quality standards
Conduct regular facility assessments, coordinate preventive maintenance programs, and oversee capital improvement projects from conception to completion
Ensure compliance with local regulations, safety codes, environmental standards, and corporate policies while maintaining detailed documentation and reporting
Collaborate with clients and stakeholders to understand evolving workplace requirements and implement innovative solutions that support business continuity
Respond to facility emergencies, coordinate crisis management protocols, and maintain business continuity plans to minimize operational disruptions
Champion sustainability initiatives, energy efficiency programs, and workplace wellness strategies that align with environmental and corporate social responsibility goals
Utilize facility management technology platforms and data analytics to optimize space utilization, track performance metrics, and drive continuous improvement

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Senior Operations Manager

This role manages the warehouse operations within an assigned Distribution Cente...

Location

United States , Buford

Salary:

Not provided

Cencora

Expiration Date

Until further notice

Requirements

Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a four-year bachelor's degree program or equivalent combination of experience and education
Normally requires a minimum of three (3) to five (5) years directly related and progressively responsible experience
Working knowledge of automated warehouse operating system
Ability to communicate effectively both orally and in writing
Good analytical and mathematical skills
Strong interpersonal and leadership skills
Strong organizational skills
attention to detail
Ability to meet deadlines
Good decision-making skills

Job Responsibility

Manage the warehouse operations within an assigned Distribution Center
Responsible for planning, coordinating, and managing warehouse operations
Promote and lead with AB’s purpose and guiding principles and develop a culture of inclusion, equity, and diversity in the DC
Enable and focus on talent development and succession planning in the DC and network wide
Directs all activities associated with the successful warehouse operations in the Distribution Center
ensures efficient working operation of automated warehouse systems and processes with a heavy focus on outbound operations
Leads a Team of Warehouse Managers to prioritize projects and initiatives through collaboration, operates with a sense of urgency, proactively solves problems and drives performance improvements and standardization
Responsible for managing the process of order filling and outbound shipping, receiving and stocking
Manage the operational clock with efficient use of labor and hours worked
Supports compliance with all appropriate policies, procedures, safety rules and DEA regulations

What we offer

medical
dental
vision care
comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness
support for working families which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave
variety of training programs
professional development resources
opportunities to participate in mentorship programs
employee resource groups
volunteer activities

Fulltime

Facility Operations Manager

U.S. Facilities, Inc., a premier provider of top-notch building maintenance and ...

Location

United States

Salary:

Not provided

PRWT Services, Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Facilities Management, Engineering, Project Management, or Business Administration is preferred, or the candidate should have the equivalent of 15+ years of experience as a Facilities Project Manager
Professional Engineer (PE) license preferred
Minimum of 7-10 years of Facility Management experience with at least 5 years at the level of Site Manager
Experience working with K-12 school districts or public sector clients, ideally in a leadership or consultative capacity
Proven ability to navigate local politics, community engagement processes, and school board relations
Knowledge of state and federal funding mechanisms related to educational facilities (e.g., ESSER funds, bonds, state capital programs)
Strong public speaking and presentation skills for representing the company at community forums and board meetings
Five plus years of experience managing union employees
Experience in construction, engineering, and all facets of facility operation and building management
Experience with critical system environments required

Job Responsibility

Ensure the day-to-day operations of a high-profile high-rise building, ensuring that all building operations and maintenance services are effectively delivered, and facility needs are met, including preventive maintenance, life-safety, engineering, and general maintenance
Ensure that staff implement and provide these services in a manner consistent with USF policies and ownership directives
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the property
Respond positively and promptly to requests from building tenants and occupants
Oversee the implementation of ongoing contract programs to assess tenant and occupant needs constantly and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
Ensure that all site-specific documentation and reports are completed accurately and on time
Prepare, review, and provide initial approval for all budgets, financial reports (monthly and quarterly), expenditures, and purchase orders related to the facility or complex as needed
Collect, analyze, and report statistical data as needed to provide an accurate and current assessment of facility management objectives
Manage all contractor relationships, including negotiating pricing and contract terms, managing agreements, developing service specifications, ensuring client compliance, verifying contractor compliance, and replacing contractors as necessary
Hire, train, and motivate operations and maintenance personnel

Fulltime

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support, office management, or executive coordination roles
Exceptional organizational and multitasking abilities
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
Strong problem-solving mindset with the ability to prioritize effectively
Collaborative, team-oriented approach with a customer-service mindset
Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
Adaptability and willingness to support evolving business needs

Job Responsibility

Provide direct support to the Executive Assistant and Bay Area Group Leaders
Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
Support reception duties, light phone coverage, and shared workspace resources such as copier stations
Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
Arrange catering, facility setup, and post-event cleanup services as needed
Process invoices and manage vendor communications for office-related services and utilities
Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
Provide direct administrative support to the Division VP of Field Operations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support, office management, or executive coordination roles
Exceptional organizational and multitasking abilities
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
Strong problem-solving mindset with the ability to prioritize effectively
Collaborative, team-oriented approach with a customer-service mindset
Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
Adaptability and willingness to support evolving business needs

Job Responsibility

Provide direct support to the Executive Assistant and Bay Area Group Leaders
Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
Support reception duties, light phone coverage, and shared workspace resources such as copier stations
Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
Arrange catering, facility setup, and post-event cleanup services as needed
Process invoices and manage vendor communications for office-related services and utilities
Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
Provide direct administrative support to the Division VP of Field Operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Staff Operations Officer

BAE Systems is seeking Senior Staff Operations Officers (SOO) to support a clien...

Location

United States , McLean

Salary:

149603.00 - 254317.00 USD / Year

Baesystems

Expiration Date

Until further notice

Requirements

Bachelor's Degree and 10+ years of SOO related experience
Support a wide range of operational, administrative and support activities
Conduct operational research and analysis on behalf of the Government
Ability to lead, plan and organize tasks independently and exercise sound operational judgment
Strong written and oral communication, organization, and interpersonal skills as well as an ability to pose creative solutions to operational challenges
Active Top Secret/SCI Polygraph security clearance
U.S. Citizenship required

Job Responsibility

Manage a full range of operational and support activities for overseas missions
Serve as the primary point of contact for an overseas office and/or a volume of ongoing cases
Provide operational guidance for ongoing cases, ensuring any CI issues are identified to protect the client’s personnel and facilities
Design particular classified activities, propose recommendations, and identify the pros/cons of possible operational scenarios
Coordinate legal and policy issues affecting cases and overseas offices
Provide in-depth research on existing cases, and intelligence assessments using all-source and classified information
Provide briefings on cases to senior customer officials, identifying potential issues on cases
Provide a limited amount of administrative assistance in support of field elements and personnel
Demonstrate mastery in classified databases and develop relationships with various operational components to meet the client’s requirements

What we offer

Health, dental, and vision insurance
Health savings accounts
A 401(k) savings plan
Disability coverage
Life and accident insurance
Employee assistance program
Legal plan
Discounts on home, auto, and pet insurance
Paid time off
Paid holidays

Fulltime

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Senior Operations Administrator (Facility Management)

Job Description

Job Responsibility

Requirements

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