Senior Onsite Coordinator Job at Vodafone (West Drayton)

Operations Executive

We’re seeking a motivated and detail-oriented Operations Executive to join our g...

Location

United Kingdom , London

Salary:

Not provided

CloserStill Media

Expiration Date

Until further notice

Requirements

Strong interpersonal and communication skills (both written and verbal)
Highly organised and able to manage multiple projects simultaneously
Calm under pressure and confident dealing with suppliers, speakers, and senior stakeholders
A proactive, self-motivated problem solver with a “can-do” attitude
Keen attention to detail with a focus on exceptional customer service
Previous experience with AV coordination or event operations is highly desirable
1+ years of event experience

Job Responsibility

Act as the main liaison with venue teams pre-show, onsite, and post-event
Coordinate supplier relationships, including AV, entertainment, catering, and transport providers
Manage menu selections, branding placements, and signage requirements
Oversee all event logistics, including room layouts, accommodation, transport, and offsite dinners
Serve as the main point of contact for AV coordination before and during each event
Oversee PowerPoint presentations, ensuring all speaker slides are received, formatted, and ready for use
Liaise directly with speakers pre-show to collect bios, session titles, and presentation materials
Conduct pre-event tech checks with the AV team and speakers
Manage slide transitions, clickers, timers, and other AV requirements onsite
Troubleshoot any last-minute AV or speaker issues

Workplace and Concierge Manager

We are currently seeking a talented and motivated Workplace and Concierge Manage...

Location

Australia , Sydney

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience working in corporate services with hospitality and operations background preferred
Solid understanding of Workplace Experience and Facilities Management
Proven track record managing small teams of employees and vendor relationships
A professional who is comfortable working in a client-facing reception environment
Excellent written and verbal communication skills with strong interpersonal abilities
Exceptional service orientation with ability to anticipate needs and handle challenge situations diplomatically
Outstanding multitasking and prioritisation skills with keen attention to detail across multiple projects and deadlines
Advanced knowledge of corporate service platforms, eg: Concur, CVENT, IWMS tool, Adobe Suite, BOX, MS Office Suite

Job Responsibility

Greeting clients and visitors and escorting them to the meeting room. Serve drinks to clients in meeting rooms whenever necessary
Handle telephone switchboard- both internal and external to the firm
Manage all client meeting room reservations using our clients EMS meeting room booking system
Develop and maintain strong relationships across the workplace, including with Executive Assistants, senior leadership, base building management, and other key stakeholders
Be responsible for the end-to-end coordination of all catering requirements, vendor liaison, menu selections, billing, onsite vendor coordination, including setup and breakdown of spaces
Coordinate onsite events up to 100 pax, including all catering requirements, vendor liaison, menu selections, AV, furniture and ad hoc vendor requirements, including setup and breakdown of spaces
Raise work orders for repairs/rectification and maintenance personnel as needed while being the point of contact for all facilities related services
Manage 3 onsite staff pantries
Ensure adherence with local and regional health and safety regulations. Report any incidents through client portal in a timely manner
Proactively manage and maintain positive vendor relationships (i.e. outsourced vendors, food and beverage suppliers, etc)

Fulltime

Recruiting Coordinator

Encord is looking for a high-impact Recruiting Coordinator to own candidate coor...

Location

United States , San Francisco

Salary:

Not provided

Encord

Expiration Date

Until further notice

Requirements

2+ years of experience as a Recruiting Coordinator or in a similar coordination-heavy role at a scaling company
A proven ability to manage complex scheduling and high-volume coordination with calm, accuracy, and professionalism
Experience supporting senior stakeholders with scheduling and communications
Strong organizational skills and attention to detail
Comfort working in a fast-paced, evolving environment with competing priorities
Clear, thoughtful, written, and verbal communication skills
High integrity and respect for candidate confidentiality and data privacy
Ability to be in-person in our San Francisco office for candidate visits

Job Responsibility

Coordinate a high volume of phone, video, and onsite interviews with speed, precision, and care
Serve as a primary point of contact for candidates, ensuring timely communication and a polished, human experience throughout the interview process
Manage interview logistics, candidate travel arrangements, and expense reimbursement as needed
Meet and greet candidates onsite and act as a warm, professional ambassador for Encord
Maintain strict confidentiality and accuracy across all candidate information and communications
Ensure candidates, interviewers, and hiring managers feel supported at every step of the process
Partner with recruiters to maintain clean, accurate data in our ATS and support day-to-day system workflows
Help identify coordination or process bottlenecks and contribute ideas to improve efficiency and candidate experience
Support reporting and metrics gathering to help recruiters and hiring managers stay on track
Assist with documentation and light enablement materials as new processes or tools are introduced

What we offer

Competitive salary, commission, and meaningful equity in a high-growth startup
Clear, accelerated growth opportunities as the company scales rapidly
Strong in-person culture: 3–5 days/week in our newly launched North Beach loft office
Flexible PTO to fully recharge
18 paid vacation days in the U.S. plus federal holidays
Annual learning & development budget
Comprehensive health, dental, and vision coverage
Frequent travel opportunities across the U.S., London, and Europe
Bi-annual company offsites, twice-weekly team lunches, and monthly socials

Fulltime

Senior Onsite Operations Lead

Senior Onsite Operations Lead to oversee the execution of our most important eve...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

5–10 years of experience in live event operations, hospitality, or similar onsite-heavy roles
Proven experience managing teams in real-time environments
Strong track record in delivering high-quality execution under pressure
Execution-focused
Strong presence
Detail-oriented
Decisive
People leader
Fluent English required

Job Responsibility

Lead the onsite execution of medium and large-scale events
Act as the main operational reference point during live events
Ensure all operations run smoothly, efficiently, and on time
Coordinate and lead onsite staff (coordinators, temporary staff, suppliers)
Ensure roles and responsibilities are clearly understood
Proactively identify underperformance and correct it in real time
Maintain high standards of professionalism and execution
Ensure processes and tools are correctly applied onsite
Detect and fix operational issues immediately
Maintain consistency and quality across all event setups

What we offer

Attractive compensation package consisting of base salary and the potential to earn a significant bonus for top performance
40% discount on all Fever events and experiences
Home office friendly
Responsibility from day one and professional and personal growth
Great work environment with a young, international team of talented people to work with
Health insurance and other benefits such as Flexible remuneration with a 100% tax exemption
WellHub
English Lessons
Free food, drink and fruit at the office
Possibility to receive in advance part of your salary by Payflow

Fulltime

Senior Onsite Operations Lead

We are looking for a Senior Onsite Operations Lead to oversee the execution of o...

Location

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

5–10 years of experience in live event operations, hospitality, or similar onsite-heavy roles
Proven experience managing teams in real-time environments
Strong track record in delivering high-quality execution under pressure
Execution-focused
Strong presence
Detail-oriented
Decisive
People leader
Fluent English required

Job Responsibility

Lead the onsite execution of medium and large-scale events
Act as the main operational reference point during live events
Ensure all operations run smoothly, efficiently, and on time
Coordinate and lead onsite staff (coordinators, temporary staff, suppliers)
Ensure roles and responsibilities are clearly understood
Proactively identify underperformance and correct it in real time
Maintain high standards of professionalism and execution
Ensure processes and tools are correctly applied onsite
Detect and fix operational issues immediately
Maintain consistency and quality across all event setups

What we offer

Attractive compensation package consisting of base salary and the potential to earn a significant bonus for top performance
40% discount on all Fever events and experiences
Work in a location in the heart of Madrid, with possible travel across our markets
Home office friendly
Responsibility from day one and professional and personal growth
Great work environment with a young, international team of talented people to work with
Health insurance and other benefits such as Flexible remuneration with a 100% tax exemption through Cobee
Gympass
English Lessons
Free food, drink and fruit at the office

Fulltime

New

Senior Onsite Operations Lead - London

We are looking for a Senior Onsite Operations Lead to oversee the execution of o...

Location

United Kingdom , London

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

5–10 years of experience in live event operations, hospitality, or similar onsite-heavy roles
Proven experience managing teams in real-time environments
Strong track record in delivering high-quality execution under pressure
Execution-focused: you get things done in real environments
Strong presence: you can lead teams and take control when needed
Detail-oriented: you notice and fix small issues before they escalate
Decisive: you act quickly and confidently in live situations
People leader: you know how to motivate and correct teams
Fluent English required

Job Responsibility

Lead the onsite execution of medium and large-scale events
Act as the main operational reference point during live events
Ensure all operations run smoothly, efficiently, and on time
Coordinate and lead onsite staff (coordinators, temporary staff, suppliers)
Ensure roles and responsibilities are clearly understood
Proactively identify underperformance and correct it in real time
Maintain high standards of professionalism and execution
Ensure processes and tools are correctly applied onsite
Detect and fix operational issues immediately
Maintain consistency and quality across all event setups

What we offer

Attractive compensation package and the potential to earn a significant bonus for top performance
Opportunity to have a real impact in a high-growth global category leader
40% discount on all Fever events and experiences
Responsibility from day one and professional and personal growth
Great work environment with a young, international team of talented people to work with
Health insurance and other benefits such as Flexible remuneration with a 100% tax exemption
WellHub
Possibility to receive in advance part of your salary by Payflow

Fulltime