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Robert Half Logo Robert Half · Office Administration

Senior Office Manager

United States, New York · Job Posted February 07, 2026
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Job Description

We are looking for a highly organized and proactive Senior Office Manager to join our growing Series B financial services startup client in New York, New York. In this contract to permanent position, you will play a pivotal role in ensuring seamless Senior office Operations/Manager while supporting leadership and fostering a welcoming workspace. This is an excellent opportunity to contribute to a dynamic and fast-paced environment.

Job Responsibility

  • Office & Workplace Operations Own the daily execution of a welcoming, and high-functioning office environment
  • Serve as the first point of contact for onsite visitors and guests
  • Manage core office operations: supplies, snacks, lunches, equipment logistics
  • Own relationships with workplace vendors (cleaning, facilities, maintenance)
  • Maintain an organized, detail oriented, and inviting workspace
  • Ensure workplace infrastructure runs smoothly (Zoom rooms, booking systems, all-hands setup)
  • Executive & Administrative Support Provide in-person executive support in partnership with Moment’s remote EA team
  • Calendar management and meeting coordination
  • Travel planning and logistics
  • Oversee onsite meeting schedules and cross-team coordination
  • Serving as a key point of contact for internal and external stakeholders
  • Supporting leadership with ad hoc operational projects and shifting priorities
  • Team Experience & Culture Support Help foster a connected, welcoming workplace
  • Coordinate team events: milestone celebrations, new permanent welcomes, holiday gatherings
  • Manage swag and onboarding kits to ensure a thoughtful Day 1 experience
  • Support recognition programs and evolving team rituals
  • Events & Engagement Deliver seamless, high-quality experiences for employees, candidates, and guests
  • Execute internal events, offsites, and hosted gatherings
  • Coordinate venues, vendors, and timelines with strong attention to detail
  • Own in-office candidate and visitor hospitality

Requirements

  • 5+ years of experience in office management, executive assistance, or strategic administrative support (startup experience preferred)
  • Thrives in an in-office, highly collaborative environment
  • Exceptional organization, attention to detail, and bias for action
  • Proactive, anticipatory mindset with strong follow-through
  • High integrity, professionalism, and sound judgment
  • Excited to grow within a fast-growing company and support senior leadership
  • Comfortable managing complex schedules and competing priorities

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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