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Robert Half Logo Robert Half · Office Administration

Senior Office Coordinator

United States, Bellevue · Job Posted July 08, 2026
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Job Description

We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment.

Job Responsibility

  • Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience
  • Coordinate visitor schedules, meeting space reservations, and badge/access distribution
  • Manage guest check-in procedures and ensure meeting spaces are prepared in advance
  • Maintain awareness of office schedules, space utilization, and workplace procedures
  • Partner with front desk staff to ensure seamless office coverage and visitor support
  • Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces
  • Coordinate with vendors, building management, and service providers
  • Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment
  • Manage shipping, receiving, mail distribution, and office deliveries
  • Maintain office inventories, supplies, snacks, beverages, and storage areas
  • Support workplace safety initiatives and emergency preparedness programs
  • Identify opportunities to improve office processes, systems, and operational efficiencies
  • Monitor office expenditures and assist with budget tracking
  • Coordinate recurring purchases for office supplies, food service, and vendor-supported programs
  • Support responsible spending and operational planning initiatives
  • Coordinate meeting logistics, catering, room setup, and event support
  • Manage conference room scheduling and calendars
  • Provide basic audiovisual support for meetings and virtual conferences
  • Coordinate employee engagement activities, office celebrations, and culture-building events
  • Support internal meetings, leadership visits, and external client events
  • Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness
  • Support offboarding activities, including access removal and equipment collection
  • Partner with Human Resources on recruiting support, employee communications, and workplace initiatives
  • Coordinate with IT for technology support and troubleshooting
  • Assist with administrative projects, presentations, and business support activities as needed
  • Manage incoming and outgoing mail, shipping, and receiving activities
  • Respond to employee and client requests professionally and efficiently
  • Perform additional administrative and operational duties as assigned

Requirements

  • 3–7 years of experience in office coordination, workplace operations, administrative support, or a related role
  • Experience working in a detail oriented services, corporate, or technology environment preferred
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Demonstrated ability to work independently and collaborate effectively with cross-functional teams
  • Excellent problem-solving and analytical skills
  • Outstanding written, verbal, and interpersonal communication skills
  • Proficiency with Microsoft Office Suite and standard workplace technology tools
  • Comfortable supporting executives and handling confidential information with discretion

Nice to have

  • Experience coordinating office events and employee engagement initiatives
  • Familiarity with facilities management and vendor coordination
  • Basic budgeting and expense tracking experience
  • Ability to thrive in a fast-paced, service-oriented environment

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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