Senior Office Coordinator Job at Robert Half (Madison)

Senior Office Coordinator

The role involves managing office operations, coordinating supplies, welcoming v...

Location

United Kingdom , Manchester

Salary:

13.00 - 14.42 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in office administration or a similar role is essential.

Job Responsibility

Oversee daily operations to ensure a smooth, efficient and inviting office atmosphere
Manage office supplies, equipment and utilities while liaising with vendors and service providers
Coordinate with IT and building management to keep all systems running seamlessly
Organise office layout and maintain cleanliness and professionalism in all shared spaces
Be the main point of contact for all office-related queries and needs
Handle deliveries and keep the kitchen tidy-taking care of bins, the coffee machine, snacks and the dishwasher
Assist in storing empty boxes and maintaining an orderly office environment
Ensure meeting rooms are always tidy and prepared for use
Prepare meeting rooms and hospitality for both internal and external gatherings
Welcome visitors with warmth and professionalism.

What we offer

None explicitly mentioned

Fulltime

Senior Office Coordinator & Executive Assistant

NTT DATA Belgium is seeking a highly experienced and self‑driven Senior Office C...

Location

Belgium , Bruselas

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

5–10 years of experience in a senior administrative, executive support, or office management role
Proven experience supporting senior leadership and managing complex operational responsibilities
Strong organisational, prioritisation, and multi-tasking skills with impeccable attention to detail
Excellent interpersonal skills and ability to influence and collaborate with various stakeholders
Fluency in English
French Dutch strongly preferred
Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint)

Job Responsibility

Provide high‑quality executive assistance to senior managers, including complex diary management, prioritisation, and decision‑support preparation
Anticipate needs and proactively manage schedules, tasks, documents, and follow-ups
Prepare executive-level presentations, briefs, reports, and internal communications
Support strategic initiatives by coordinating tasks, deadlines, and stakeholders across departments
Always ensure discretion and confidentiality
Oversee the daily operations of the Benelux offices, ensuring a professional, efficient, and welcoming environment
Supervise interactions with external suppliers: facilities, security, cleaning, office services, and maintenance
Lead local office projects (layout improvements, equipment upgrades, sustainability initiatives, etc.)
Monitor budgets related to office supplies, small purchases, and vendor contracts
Ensure compliance with internal policies and local workplace standards

What we offer

Flexible Mobility Budget
OR public transportation reimbursement (PSC, PT, PS)
Annual collective bonus (executives)
Phone subscription(executives)
Medical insurance for you and your family
Life insurance & pension plan (EM, PTL, PSL, ISL, STL, SPL + executive)
Certification bonus scheme (Digital Technology)
Representation allowance
Teleworking equipment + internet allowance
Meal + Eco vouchers and more

Fulltime

Technical office Engineer / Senior Technical Office Engineer

Location

Salary:

Not provided

Ethics HR

Expiration Date

Until further notice

Requirements

Bachelor's degree in Electrical Engineering or a related major from a reputable university
3 - 4 years of experience in a related field
Proven experience in architectural, industrial, façade, or smart lighting
Fluency in English is a must

Job Responsibility

Prepare, review, and revise lighting shop drawings, single-line diagrams, lighting layouts, and BOQs
Ensure all drawings and documents comply with project specifications, codes, and standards
Coordinate with the design team for lighting calculations (e.g., Dialux/Relux) and photometric analysis
Prepare technical submittals for lighting fixtures and control systems
Review supplier quotations and ensure technical compliance with project requirements
Coordinate with the procurement team for material ordering and delivery schedules
Liaise between design, construction, and procurement departments to ensure seamless project execution
Respond to RFIs, site queries, and client/consultant comments on technical submissions
Attend coordination meetings to resolve technical issues and ensure project timelines are met
Ensure all lighting systems comply with relevant standards (e.g., IEC, EN, NFPA, LEED, etc.)

New

Business Office Coordinator

Our hospitality-based care services and superstar employees (like you!) inspire ...

Location

United States , Livermore

Salary:

22.00 - 25.00 USD / Hour

Leisure Care

Expiration Date

Until further notice

Requirements

Attention to detail
Excellent organizational skills
Must demonstrate the ability to manage frequent interruptions and shifting priorities while maintaining focus and efficiently returning to tasks
The ability to communicate well with persons who are aging or have dementia, family members, and all levels of management
Knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint.)
Payroll and benefits administration is required

Job Responsibility

First contact with residents, family members, and other employees visiting the business office, answering questions or concerns
Manage resident charges through our eMenu, and Square software programs
Handle petty cash transactions ensuring proper documentation and accountability of company funds
Assist in preparation of monthly resident invoicing, enveloping, and distributing in an accurate and timely manner
Process vendor invoices for accuracy and timely payments to vendors
Review vendor past due statements to resolve discrepancies and maintain accurate accounts payable records
Ensure accurate maintenance of resident and employee files through timely and organized document management
Reviews payroll information for accuracy. Acts as liaison between department heads, General Manager and corporate office regarding payroll matters
Facilitate the onboarding process for new employees by preparing and coordinating communications and documentation to ensure a seamless transition into our community

What we offer

Medical, Dental and Vision
Early Wage Access (access to earned wages when needed!)
401(k)
10 days vacation & 1 hour sick leave earned for every 30 hours worked
Bereavement & Jury Duty Leave
6 Holidays
2 Float Holidays
Flexible Spending Accounts (Health and Dependent Care)
Meal Discounts
Tuition Assistance

Fulltime

Senior Office Administrator

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , Renton

Salary:

77350.00 - 104650.00 USD / Year

Boeing

Expiration Date

June 25, 2026

Requirements

High School Degree or higher
7+ years of related work experience or an equivalent combination of education and experience
3+ years of experience working as an Office Administrator supporting a Vice President or President
3+ years of experience making domestic and/or international travel arrangements and generating expense reports
3+ years of experience supporting senior level executives
5+ years of experience utilizing Microsoft Office applications such as SharePoint, Word, Excel, PowerPoint and Microsoft Project

Job Responsibility

Performs tasks for senior executives
Coordinates and processes domestic and international business travel arrangements
Monitors designated business traveler's logistics
Generates expense reports
Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communication such as memos, reports, presentations, organization charts utilizing Microsoft Word, PowerPoint, Excel, Word and SharePoint
Tracks and maintains information relative to department and business operations
Verbally communicates a wide variety of information to multiple audiences
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

What we offer

competitive base pay
variable compensation opportunities
health insurance
flexible spending accounts
health savings accounts
retirement savings plans
life and disability insurance programs
paid and unpaid time away from work
generous company match to your 401(k)
industry-leading tuition assistance program

Fulltime

!

Office Coordinator

The Office Coordinator ensures the smooth, efficient, and professional operation...

Location

United States , Panama City

Salary:

Not provided

Walter P. Moore and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree diploma or equivalent
Active driver's license
2-3 prior years of experience
Ability to plan, manage, prioritize, coordinate workflow, and successfully execute multiple tasks
Strong computer and office equipment operation skills including competence in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Proven competence in managing all administrative activities and needs of an office environment
Client-service-oriented and a can-do attitude
Excellent written and verbal communication in both English and Spanish
Good time management skills and the ability to prioritize work in a fast-paced environment
Exceptional organizational skills

Job Responsibility

Manage daily office functionality
Oversee office supplies and procurement
Coordinate maintenance and repairs with vendors
Maintain breakroom and office equipment
Maintain public spaces
Assist with building and suite access
Greet visitors and assist staff
Serve as liaison with property management
Assist with travel arrangements for senior staff
Support company events and meetings

Fulltime

Business Support and Office Coordinator

We are seeking an organised and dependable Business Support and Office Coordinat...

Location

United Kingdom , Fareham

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Ability to prioritise tasks and manage a varied workload
High levels of discretion and confidentiality when handling sensitive information
Confident and professional when working closely with senior stakeholders
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Previous experience in an administrative, business support, or office coordination role

Job Responsibility

Provide day-to-day administrative support to the Managing Director and Senior Management Team
Manage office systems and records and ensure information is kept up to date
Act as a first point of contact for internal and external enquiries
Support the coordination of meetings, company events, and general office activities
Diary management and meeting coordination for senior management
Arrange travel and accommodation as required for senior management
Prepare correspondence, letters, and basic reports
Take meeting minutes and follow up on agreed actions
Oversee the day-to-day operation of the office environment
Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies

What we offer

25 days holiday plus bank holidays
Generous pension package
Flexible benefit options including private health care and Denplan
Investment into CPD

Fulltime

Licensed Nurse Care Coordinator Senior - Quality Management

An LVN/ LPN plays a crucial role in managing patient care and ensuring continuit...

Location

United States , Tyler

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma required
Minimum of 3 years of clinical or home health experience required
5 years supporting value-based care programs, accountable care organizations, or HEDIS
Knowledge of government programs (CMS), accountable care organizations (ACOs), HEDIS, and experience with payor cost sharing initiatives preferred
Knowledge of physician office practice operations and 3 years of experience in a physician practice is preferred
Proficiency in keyboarding and EHR systems, primarily Epic
LVN/ LPN in the state of employment and/or compact licensure required

Job Responsibility

Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders
Mentor, train and support the team of care coordinators, ensuring high-quality care and adherence to best practices. Assist with work assignments and development of new work processes as needed. Coordinate and assist with associate onboarding. Create education material for training
Monitor and ensure compliance with all regulatory requirements, organizational policies, standing delegated orders and protocols
Identify quality gaps and risk adjustment gaps. Participate in Quality Improvement Programs as indicated. Attend learning sessions and share information learned with team members. Assist in the development of tools, education, and workflow processes to assist the network in meeting CMS, ACO, documentation, and payor quality initiatives
Conducts internal review audits to facilitate feedback for documentation and efficiency of the care coordination team
Support Primary Care Providers and assist patients in scheduling preventative screenings and appropriate appointments. Maintain ongoing communication with healthcare providers through various tools and meetings
Monitor value-based care quality performance and pulls reports to identify open care gaps. Conducts telephonic outreach on behalf of providers to close care gaps & address medication adherence to facilitate star rating and quality performance
Providing counseling and health education to patients and families, using appropriate materials and standardized protocols. Serve as a subject matter expert in care transitions & quality metrics. Assist in educating practice staff on quality, payor, and government program requirements
Communicate resources and services available to patients through the continuum of care
Escalate health concerns to Primary Care providers and place referrals to appropriate care team members, i.e., Nurse Navigation, CHW, etc. Develop professional working relationships with ACO and CIN network providers, practice managers, and their staff to collaboratively manage follow-up care and improve overall health and wellness. Conduct in-person and virtual meetings with practice managers, staff, providers and managers to communicate program goals, results, and provide education

Fulltime

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Senior Office Coordinator

Job Description

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