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Senior Office Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Madison

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Senior Office Coordinator to join our team in Madison, Wisconsin. In this role, you will oversee key administrative functions, ensuring smooth daily operations of reception, mail services, and general office support. As the first point of contact for clients, guests, and employees, you will play a vital role in creating a welcoming and organized environment.

Job Responsibility:

  • Supervise reception and mailroom staff to ensure efficient operations and high-quality service
  • Manage reception desk activities, including greeting and directing visitors and handling inbound telephone calls
  • Organize and maintain office supplies, lobby areas, and common spaces to ensure a well-maintained and orderly appearance
  • Oversee mailroom operations, including the receipt, sorting, and timely delivery of mail
  • Coordinate with vendors to manage inventory and ensure timely replenishment of office supplies
  • Support the Executive Administrator in maintaining general office operations and executing special projects
  • Perform administrative and research tasks to assist various departments as needed
  • Monitor and improve processes related to office support functions for enhanced efficiency
  • Serve as an ambassador for the organization by fostering positive interactions with clients and guests

Requirements:

  • Proven experience in administrative office management or a related role
  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • Excellent communication and interpersonal skills for effective interaction with clients, staff, and vendors
  • Familiarity with reception and mailroom operations, including sorting and delivery processes
  • Ability to supervise and lead a team effectively
  • Proficiency in managing inventory and coordinating with vendors
  • Adept at using office software and tools for administrative tasks
  • Attention to detail and a proactive approach to problem-solving
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Work Type:
On-site work
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