Senior Manager - Real Estate Construction Planner Job at Assessfirst (New York, NY)

Job Description

Reporting to the Vice President of Store Planning & Construction, you are responsible for developing, maintaining, and optimizing the master schedule for all new store openings, remodels, and construction projects. You also ensure projects stay on track financially and operationally by coordinating timelines, monitoring budgets, and driving alignment across internal teams and external partners.

Job Responsibility

Build, maintain, and continuously update the Master project schedule for all construction projects
Maintain comprehensive project documentation, including schedules, budget trackers, status reports, risk logs, design plans & areas information
Track milestones, dependencies, and critical paths to ensure timely project delivery
Identify schedule risks early and collaborate with stakeholders to collectively develop mitigation strategies
Provide clear, polished schedule updates to Americas regional leadership and US cross-functional teams
Monitor project capex budgets, forecast cost impacts, and support financial planning for construction capex projects
Maintain accurate capex status, financial reporting and support monthly/quarterly budget reviews
Ensure alignment with approved budgets and solicit information & create finance briefs as required for capex budget overages
Prepare executive level summaries and dashboards highlighting progress, risks, and key decisions
Partner with COO, Store Planning & Construction, primary Design Architects, Hermes International Real Estate partners, Procurement, and Merchandising teams
Coordinate as needed with Construction Managers, external vendors, contractors, and consultants
Facilitate regular project meetings and ensure all stakeholders have clear visibility into timelines and budget status
Liaise with Legal team to review the Construction Work letter applicable to new leases
Liaise with Hermes International to manage Millworkers Schedule and corresponding resources
Liaise with construction capex budget stakeholders including Logistics, Asset Protection and Information Technology teams
Liaise with Procurement teams for procurement management and vetting of materials and vendors
Liaise with Finance teams to complete Builder’s insurance CAR Forms for new construction projects, and track/coordinate Landlord Tenant Allowance
Contribute to the refinement of planning tools, workflows, and reporting frameworks
Identify opportunities to elevate the planning function through improved methodologies, technology, or cross‑team alignment
Uphold and reinforce brand standards in all planning and communication practices

Requirements

Bachelor’s degree in Construction Management, Project Management, Business, or a related field
5+ years of experience in project planning, scheduling, or coordination - preferably within high-end or luxury retail construction
Strong understanding of project management principles and scheduling methodologies
Proficiency with project management software (e.g., MS Project) and Excel based budget tracking
Familiarity with capex budgeting processes and financial reporting
Exceptional organizational skills and the ability to manage multiple concurrent projects
Strong communication and stakeholder management abilities
High level of attention to detail

Nice to have

Knowledge of permitting timelines and landlord coordination
Ability to write or speak French

What we offer

Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental leave and transition time
401(k) and Roth Retirement plan with company matching and profit sharing
Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support and more

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Senior Manager - Real Estate Construction Planner

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