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We are building the operational engine required to scale the Fellow Experience organization as we expand to serve hundreds of thousands of Fellows across dozens of AI projects and frontier lab customers. We are seeking a Senior Manager of Operational Excellence and Strategy to architect the systems, models, enablement frameworks, and performance infrastructure that enable consistent execution and predictable scale across multiple teams. You will design the operating model for a large, people-intensive function at the intersection of AI project delivery, workforce experience, and customer impact. The environment is high volume, high complexity, highly cross-functional, and constantly evolving. This includes ensuring that new processes, tools, and standards are clearly documented, adopted, and embedded across teams. This role is ideal for a former consultant or strategy operator who is eager to move from advising to building. You will move beyond analysis to implement the systems and structures that power a global team operating across several geographies at scale.
Job Responsibility:
Design and improve the operating model that supports a large global support team and scaled community and program delivery
Work closely with Engineering, Product, and Design to ensure tools and workflows support evolving AI projects and Fellow needs
Identify breakdowns in the Fellow lifecycle and implement process improvements
Translate strategic changes into clear operational guidance for frontline teams
Build forecasting and staffing models across geographies and projects
Translate growth plans into hiring, coverage, and workforce allocation decisions
Track productivity, ramp time, and cost efficiency
Partner on onboarding and ramp frameworks to improve time to productivity
Own support platform configuration and workflow design
Improve routing, escalation paths, and automation
Ensure reporting is accurate and usable for decision-making
Define and track clear performance metrics across teams
Build dashboards used by team and executive leadership
Standardize QA and documentation practices
Lead ongoing process reviews to improve quality and efficiency
Establish documentation standards and change management processes to support adoption of new tools and workflows
Requirements:
4–6 years of experience in management consulting, business operations, CX strategy, or operations roles in fast-scaling environments
Strong analytical skills with experience building forecasting models, capacity plans, and performance dashboards
Comfort working directly with data, including advanced Excel or Google Sheets
SQL or similar experience preferred
Demonstrated ability to design and implement operational systems
Experience working cross-functionally with Engineering, Product, and Design teams
Ability to structure ambiguous problems and translate them into clear execution plans
Experience supporting or optimizing large frontline or workforce-driven teams is a strong plus
Comfortable influencing senior stakeholders without formal authority
High ownership, low ego, and willingness to operate at both strategic and detailed levels
Experience driving process adoption, documentation standards, or operational enablement in scaling environments