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Apollo.io is hiring a Senior Manager - Onboarding Architect to oversee the post-sale experience for mid-to-high-value customers. This role is critical in transforming the early customer experience into one of clarity, speed, and value realization. You will design and build the roles and responsibilities for the function and operating model, while also executing individual contributor onboarding work to stay deeply versed in the process. You will lead implementation efforts, complex migrations, guide customers through configuration and onboarding milestones, and ensure each account is set up for long-term success. You’ll work cross-functionally with Sales, CS, Solutions Consulting, Product, Engineering, and Support to drive strategic onboarding engagements for customers with more complex use cases or integrations. You will also contribute to documentation, playbooks, and process improvements that raise the bar across the entire onboarding org.
Job Responsibility:
Design the onboarding strategy for mid-to-high value customers
Define and build the roles & responsibilities (R&Rs), operating procedures, and handoffs for the onboarding function, ensuring clarity across Sales, SC, CS, Product, and Support
Develop training curriculum, planning guides, client content, and metrics dashboards
Partner with Product, Solutions Consultants, Customer Success, and Support teams to communicate needs, solutions, and escalations
Maintain, manage, and build strong relationships with Partner agencies to ensure onboarding success
Execute IC onboarding delivery to remain hands-on with customer workflows and process reality
Support customers in configuring Apollo to align with their workflows
Troubleshoot integration and configuration blockers
Provide product and technical guidance through meetings, documentation, and asynchronous channels
Drive successful adoption of core product features and integrations (e.g., SFDC, HubSpot)
Collaborate on setup architecture when needed
Conduct weekly live sessions, guiding customers through the Apollo platform
Maintain clean records and notes in CS platforms (e.g., Salesforce, Vitally, etc)
Document playbooks, checklists, and best practices to scale onboarding success
Continuously refine the R&Rs and processes you designed, incorporating feedback and performance data
Partner with Product, Support, and Customer Success teams to identify friction points and propose solutions
Requirements:
5+ years in onboarding, implementation, or technical account management for a SaaS company, including at least 2+ years in a leadership role managing or mentoring individual contributors
Proven experience with GTM tech stacks — including Salesforce, HubSpot, Outreach, Salesloft, Gong, and CRM integrations — is essential. Must be able to advise customers on configuration best practices and data hygiene
Strong technical acumen — able to interpret API documentation, work with data mapping, and guide integration setup between Apollo and third-party systems (e.g., CRM, marketing automation, enrichment tools)
Hands-on experience designing and executing customer onboarding programs for mid-market to enterprise accounts — from kickoff through launch, with clear project plans and measurable outcomes
Exceptional communication skills, both written and verbal, with executive presence and the ability to simplify complex concepts for diverse audiences (sales leaders, admins, and technical teams)
Demonstrated success working cross-functionally with Sales, Solutions Consulting, Customer Success, Product, Engineering, and Support to orchestrate end-to-end onboarding delivery
Comfort operating in fast-paced, ambiguous environments
strong process design mindset and bias toward action and continuous improvement
Nice to have:
Prior experience implementing Apollo.io or similar GTM tools (6sense, Gong, Outreach, HubSpot, Gainsight, Amplitude, Mixpanel, Notion, Asana, Klaviyo)
Background in post-sale SaaS delivery: onboarding, solution architecture, or implementation consulting
Familiarity with automation platforms (Zapier, Workato) or data pipelines (Snowflake, Fivetran, Hightouch)
What we offer:
Equity
Company bonus or sales commissions/bonuses
401(k) plan
At least 10 paid holidays per year
Flex PTO
Parental leave
Employee assistance program and wellbeing benefits