Senior Manager, Global Equity Administration Job at OpenAI (San Francisco)

Job Description

Equity Administration at OpenAI is responsible for the operational foundation of our equity programs. Our team ensures equity data and reporting are reliable, our systems and integrations are resilient, and our processes and controls are built to scale globally. We work cross-functionally with Legal, Finance/Accounting, Payroll, Tax, People, and key vendors to uphold compliance requirements and enable equity strategy as the company evolves. We’re looking for an experienced Senior Manager, Global Equity Administration to run and scale our global equity operations with a focus on high-quality execution, scalable processes, audit-ready controls, and reliable equity systems. You will be deeply involved in day-to-day equity administration while also owning more complex workstreams, driving process improvements, and strengthening how equity operations run end-to-end. You will report to the Head of Equity Administration and partner closely with internal stakeholders such as Legal, Equity Programs, Compensation, Tax, Payroll, Internal Controls, and Finance to align equity administration with business needs and deliver a strong employee experience.

Job Responsibility

Own end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions), including high-volume execution and complex exception handling
Operate core equity cycles by driving timelines, managing dependencies, and ensuring accurate, timely completion across cross-functional partners
Own equity systems and integrations from an operator’s lens, including day-to-day system administration, report builds, workflow configuration, and troubleshooting, while also identifying and driving improvements for scale and data quality
Deliver audit-ready equity reporting and data to support accounting, compliance, and reporting requirements, including building repeatable reconciliations and validation routines
Build and maintain automated equity reporting (scheduled reports, dashboards, and reconciliations) to reduce manual effort and improve accuracy, reliability, and speed
Partner with Internal Controls to keep process documentation, narratives, and flowcharts current, and ensure controls are designed and operating effectively in practice
Partner with Legal and HR to operationalize new equity programs by translating program design into clean workflows, system setup, and execution checklists
Support complex one-off equity transactions, including liquidity events such as tender offers, by coordinating execution steps, data requirements, and stakeholder readiness

Requirements

10+ years of progressive equity administration experience in a high-growth environment
Deep expertise in equity systems (Shareworks strongly preferred), including configuration, reporting, scalable workflows, and operating model design
Strong process and controls mindset with a demonstrated ability to build audit-ready operations supported by clear documentation, ownership, and governance
Strong understanding of equity data flows and integrations across HRIS, payroll, and accounting/reporting ecosystems, with an automation-first approach
Proven ability to run complex, high-stakes equity programs amid shifting requirements and tight timelines
Robust analytical skills, including advanced Excel and comfort with reporting/analytics tools
High ownership and prioritization, able to set direction, manage multiple workstreams, and drive cross-functional outcomes
Excellent stakeholder management and communication, with the ability to influence and align partners at multiple levels
High integrity and sound judgment handling confidential and sensitive information

Nice to have

You're meticulous and detail-oriented
You’re a phenomenal teammate
You’re an enthusiastic self-starter
You’re a builder
You’re passionate about technology and artificial intelligence

What we offer

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided
Offers Equity
performance-related bonus(es) for eligible employees

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Senior Manager, Global Equity Administration

Job Description

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Requirements

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