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Robert Half Logo Robert Half · Legal

Senior Litigation Legal Secretary

United States, San Francisco · Job Posted May 03, 2026

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Job Description

A well-established nonprofit legal advocacy organization based in San Francisco is seeking a Senior Litigation Legal Secretary to join their legal team on a contract-to-hire basis. This role supports attorneys engaged in complex litigation, appellate matters, and policy-related legal work in a collaborative, mission-driven environment. This is a senior-level litigation support role focused on owning filings, calendaring, and procedural compliance across federal, state, and appellate matters. The team is seeking a highly organized and detail-oriented professional who can operate independently, manage competing deadlines, and ensure accuracy across all aspects of litigation support. This position is based in San Francisco and will require onsite presence 5 days/week for the first 1–2 months, with the potential to transition to a hybrid schedule (3 days onsite / 2 days remote) thereafter.

Job Responsibility

  • Manage and execute state, federal, and appellate court filings, including preparation of shell documents, exhibits, and supporting materials
  • Independently research court rules and procedures (FRCP, FRAP, CCP, and local rules) to ensure all filings are compliant
  • Perform advanced document formatting in Microsoft Word, including generating TOC/TOAs and applying styles
  • Manually calculate and calendar litigation, appellate, and discovery deadlines across multiple jurisdictions
  • Monitor dockets and proactively track deadlines triggered by filings, court orders, and scheduling updates
  • Prepare and coordinate service of process, chambers copies, and filings with external vendors as needed
  • Maintain and organize case files, pleadings, and litigation materials in accordance with internal protocols
  • Support administrative and case management functions, including conflict checks, tracking case costs, and maintaining internal databases
  • Assist with preparation of binders and materials for hearings, internal reviews, and case strategy discussions
  • Support policy-related legal work, including formatting and submission of agency comments and FOIA-related materials
  • Collaborate with attorneys and internal teams to ensure efficient workflow and timely completion of deliverables

Requirements

  • 5+ years of experience as a litigation legal secretary or litigation support professional
  • Strong experience with federal and appellate court filings, including ECF and similar systems
  • Proven ability to manually calendar deadlines and manage complex litigation timelines
  • Demonstrated experience researching and applying court rules across multiple jurisdictions
  • Advanced proficiency in Microsoft Word (styles, TOC/TOA) and Adobe Acrobat
  • Experience supporting multiple attorneys in a fast-paced environment
  • Strong attention to detail, organization, and ability to manage competing priorities
  • Ability to work independently with minimal supervision and take ownership of workflows

Nice to have

  • Experience supporting appellate or impact litigation matters
  • Familiarity with policy, public interest, or nonprofit legal environments
  • Exposure to FOIA requests, agency filings, or regulatory submissions

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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