Senior Litigation Legal Secretary Job at Robert Half (San Francisco)

Job Description

A well-established nonprofit legal advocacy organization based in San Francisco is seeking a Senior Litigation Legal Secretary to join their legal team on a contract-to-hire basis. This role supports attorneys engaged in complex litigation, appellate matters, and policy-related legal work in a collaborative, mission-driven environment. This is a senior-level litigation support role focused on independently managing filings, calendaring, and procedural compliance across complex matters in state, federal, and appellate courts. The team is seeking a highly organized professional who can operate with a high level of autonomy, accurately manage competing deadlines, and support a collaborative group of attorneys in a lean environment. This position is based in San Francisco and will require onsite presence 5 days/week for the first 90 days, with the potential to transition to a hybrid schedule (3 days onsite / 2 days remote) thereafter.

Job Responsibility

Manage and execute state, federal, and appellate court filings, including preparation of shell documents, exhibits, and supporting materials
Independently research court rules and procedures (FRCP, FRAP, CCP, and local rules) to ensure all filings are compliant
Perform advanced document formatting in Microsoft Word, including generating TOC/TOAs and applying styles
Manually calculate and calendar litigation, appellate, and discovery deadlines across multiple jurisdictions
Monitor dockets and proactively track deadlines triggered by filings, court orders, and scheduling updates
Prepare and coordinate service of process, chambers copies, and filings with external vendors as needed
Maintain and organize case files, pleadings, and litigation materials in accordance with internal protocols
Support administrative and case management functions, including conflict checks, tracking case costs, and maintaining internal databases
Assist with preparation of binders and materials for hearings, internal reviews, and case strategy discussions
Support policy-related legal work, including formatting and submission of agency comments and FOIA-related materials
Collaborate with attorneys and internal teams to ensure efficient workflow and timely completion of deliverables

Requirements

5+ years of experience supporting complex litigation matters as a litigation legal secretary or litigation support professional
Demonstrated experience supporting a variety of practice areas
Strong familiarity with state, federal, and appellate court procedures
Proven ability to manually calculate and calendar litigation deadlines across multiple jurisdictions
Experience researching and applying court rules across jurisdictions
Advanced proficiency in Microsoft Word, including TOC/TOA generation without specialized tools (e.g., Best Authority)
Experience supporting multiple attorneys in a collaborative, team-based environment
Strong attention to detail, organization, and ability to manage competing priorities
Ability to work independently while following direction and adapting to team needs
Comfortable working in a Mac-based environment
Ability to operate effectively in a lean, nonprofit setting where team members contribute across functions as needed

Nice to have

Experience supporting appellate or impact litigation matters
Familiarity with public interest, nonprofit, or policy-driven legal environments
Exposure to FOIA requests, agency filings, or regulatory submissions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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