Senior Legal Secretary Job at Robert Half (Irvine)

Legal & Regulatory Risk Lawyer / Senior Legal & Regulatory Risk Lawyer

The role of the OGC team at BCLP is to ensure that the firm and individuals with...

Location

United Kingdom , London

Salary:

Not provided

Bryan Cave Leighton Paisner LLP

Expiration Date

Until further notice

Requirements

Solicitor or barrister admitted in England & Wales or a similar common law jurisdiction
Experience of working in legal and regulatory compliance, ideally in an international law firm or for a legal regulator
Experience of working as a fee earner in private practice
Strongly service-oriented, with commercial acumen, and enthusiasm for the challenges of providing services and resources in a large, multi-office law firm setting
Ability to be flexible and adaptable to support the priorities and strategies of the firm
Strong technical IT skills and experience in the design, implementation or management of any technology-based compliance systems and processes (including the use of Gen AI tools) would be an advantage

Job Responsibility

Assist in managing the OGC team query in box (on a rota basis) and act as a first point of contact for internal legal and regulatory risk queries and as a point of escalation for junior lawyers and trainees, assisting them to finalise draft responses
Address various areas of legal and regulatory risk, including issues concerning the regulation and governance of the firm, the SRA Standards & Regulations, and a broad variety of issues concerning the business, its lawyers and other business professionals
Specific legal, regulatory and compliance areas of focus will include the following and will involve supervising and acting as an escalation point for more junior team members: responding to queries and working on projects relating to client engagement, limitation of liability, anti-bribery & corruption, share dealing, outside interests, referral fees, file transfer, escrow arrangements, confidentiality undertakings, NDAs, DAC6/UK MDR, and modern slavery
consideration of whether something is reportable to the SRA or other authority
responding to queries and working on projects relating to HR issues, including the on-boarding of lateral hire partners and/or teams, staff departures, supporting investigations where there might be a regulatory or other reporting obligation
drafting or reviewing and updating risk and compliance policies, procedures and guidance and reviewing and updating risk assessments
working as part of the wider Risk & Regulatory team on various projects to respond to key areas of legal/ regulatory risk to the firm or regulatory developments
supporting the legal and regulatory aspects of strategic projects
drafting and delivering compliance training to various groups, including new starters and trainees, mitigate key risks, educate and empower a risk aware and speak up culture
supporting the firm’s supplier procurement process by assisting with legal contract review

Fulltime

Company Secretary Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one
Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
Maintenance of statutory records for entities and ensuring filing requirements are met
Review, circulation and completion of transaction documentation
Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Facilitate the execution of all client legal documentation

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support bankruptcy-relat...

Location

United States , Rogers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting bankruptcy matters, legal administration, or a similar case-management function in an office environment that requires strong attention to detail
Working knowledge of court filings, e-filing procedures, and bankruptcy documentation, with the ability to manage deadlines accurately
Strong written and verbal communication skills for interacting with attorneys, internal teams, customers, and external stakeholders
Proven ability to prioritize multiple active cases, stay organized, and work independently in a deadline-driven setting
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with the ability to learn new software quickly
Solid analytical and document review skills with careful attention to detail and accuracy
Comfort handling calendar coordination, legal correspondence, and administrative support tasks such as dictation and case tracking
Associate degree, technical training, or a comparable combination of education and relevant experience is preferred
a valid driver’s license may be required

Job Responsibility

Monitor incoming bankruptcy notices, identify affected customer accounts, and gather the related vehicle and account records for review
Partner with operational leaders to determine next steps when a bankruptcy filing affects inventory, account status, or recovery activity
Draft, prepare, and submit legal documentation such as proofs of claim, reaffirmation paperwork, and other court-related filings within required deadlines
Coordinate vehicle surrender activity tied to bankruptcy matters and ensure eligible units are properly returned to active inventory
Arrange creditor meeting attendance, track required appearances, and maintain complete records of scheduled events and outcomes
Answer questions from internal teams regarding bankruptcy matters and provide clear guidance based on case status and documentation
Communicate with attorneys, trustees, insurers, and, when appropriate, debtors to support negotiations, resolve issues, and move cases forward
Record payments, reconcile bankruptcy account activity, review deposit reporting for accuracy, and maintain organized case files and monthly leadership summaries
Escalate unusual or high-risk matters to senior legal leadership and follow through on next steps to ensure timely resolution

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Corporate Legal Secretary

We are looking for a highly organized Corporate Legal Secretary to support senio...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams

Job Responsibility

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Senior Legal Counsel

Location

Belgium

Salary:

76000.00 EUR / Year

Lotus UK Manufacturing

Expiration Date

Until further notice

Requirements

Belgian or French -qualified lawyer, with around 5-7PQE
English speaking
Excellent knowledge and demonstrable experience in all kinds of Distribution and Procurement Agreements
Excellent communication/relationship building skills with an ability to influence at all levels both internally and externally
Strong negotiation skills in both domestic and cross-border transactions
Well organised and efficient with an ability to multitask
Autonomous, structured working method
Creative and result oriented
We are looking for a team player who has a strong sense of ownership as well as collaborative and supportive
Experience in an international environment is mandatory

Job Responsibility

Act as a senior member of the Lotus Legal & Compliance team, working closely with the Head of Legal & Compliance to provide strategic legal support and commercial consultancy across the global business, with a primary focus on Europe
Support the commercial function by advising on a broad range of legal and strategic matters, including drafting, reviewing, negotiating, and managing a wide variety of commercial contracts, as well as communications with suppliers, distributors, and commercial partners
Advise on and manage a diverse portfolio of commercial arrangements, with particular focus on distribution, retail and aftersales agreements
IP licensing agreements
procurement agreements for the supply of goods and services
and related sales and distribution documentation, including compliance with EU data protection requirements
Collaborate closely with Lotus subsidiaries and external counsel across multiple jurisdictions to support global product compliance initiatives and corporate governance matters
Provide company secretarial support for European legal entities

What we offer

25 days' holiday plus bank holidays
Pension scheme access
Annual bonus - non contractual
Family Friendly policies
Exclusive Employee discount, wellbeing and recognition platform #ForUSLOT

Fulltime

Legal Senior Officer

As a world leading provider of integrated solutions for the alternative investme...

Location

Lithuania , Vilnius

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one would be an asset but not a requirement
3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Prior Diligent Board experience highly desired
Strong knowledge of compliance requirements and AML regulations
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Flexible and hands-on approach
Organised with an eye for detail
Ability to prioritise and to handle multiple projects simultaneously is essential

Job Responsibility

Interacting with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.
Managing day-to-day company secretarial operations of the entities
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Training junior staff, delegating tasks, organising planning and reviewing work
Collaborating on setup and / or on-boarding of client structures, and administering complex international structures
Preparing for and attending board and shareholders' meetings, documenting, drafting and or reviewing and circulating minutes and actions agreed upon
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Proactively arranging a regular review (healthcheck) of the entities’ records
Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Senior Legal Counsel - EMEA

The Lead Counsel – EMEA serves as a legal advisor for Valvoline Global Operation...

Location

United Kingdom , London

Salary:

Not provided

Valvoline

Expiration Date

Until further notice

Requirements

Qualified to practice law in at least one major EMEA jurisdiction
Bachelor’s degree in Law (LLB) from an accredited institution
advanced legal degree preferred
Minimum 10 years of relevant legal experience in a law firm or corporate legal department, with significant time spent in a regional or international role
Deep expertise in commercial, corporate, labor, regulatory, compliance, data privacy, and anti-bribery laws applicable across EMEA
Experience leading or managing legal professionals and overseeing external counsel
Strong contract drafting, negotiation, and dispute resolution skills
Proven ability to operate in a matrixed, multinational environment and to partner across functions and borders
Fluent in English
additional languages (e.g., Arabic, French, or German) preferred

Job Responsibility

Provide Legal Counsel Across EMEA: Advise executive and regional leadership on legal risks, regulatory obligations, and compliance standards affecting operations across Europe, Middle East, Africa, and local jurisdictions
Oversee Regulatory and Ethics Compliance: Lead regional compliance efforts related to anti-bribery, antitrust, trade regulations, and data protection (including GDPR)
Draft and Negotiate Commercial Contracts: Draft, review, and negotiate national and international contracts including agency, distribution, procurement, services, employment, and logistics agreements
Manage Data Privacy and Serve as Regional DPO: Act as the main point of contact for GDPR compliance across the region
Support Corporate Governance and Entity Management: Maintain legal entity records and secretarial documentation for entities established or existing in the region
Lead Litigation, Risk Management, and Dispute Resolution: Oversee litigation strategy and manage civil or administrative claims in the region
Advise on Employment Law and Labor Relations: Counsel HR and management on employee-related legal matters
Conduct Due Diligence and Manage 3rd Party Risk: Oversee third-party risk management and due diligence related to vendors, partners, and acquisitions
Support Strategic Transactions: Provide legal advice and documentation support for strategic initiatives such as mergers, acquisitions, joint ventures, and divestitures
Monitor and Report on Legal Developments: Continuously track relevant legal developments across the region

Senior Legal Counsel - EMEA

The Lead Counsel – EMEA serves as a legal advisor for Valvoline Global Operation...

Location

United Kingdom , London

Salary:

Not provided

Valvoline Global

Expiration Date

Until further notice

Requirements

Qualified to practice law in at least one major EMEA jurisdiction
Bachelor’s degree in Law (LLB) from an accredited institution
advanced legal degree preferred
Minimum 10 years of relevant legal experience in a law firm or corporate legal department, with significant time spent in a regional or international role
Deep expertise in commercial, corporate, labor, regulatory, compliance, data privacy, and anti-bribery laws applicable across EMEA
Experience leading or managing legal professionals and overseeing external counsel
Strong contract drafting, negotiation, and dispute resolution skills
Proven ability to operate in a matrixed, multinational environment and to partner across functions and borders
Fluent in English
additional languages (e.g., Arabic, French, or German) preferred

Job Responsibility

Provide Legal Counsel Across EMEA: Advise executive and regional leadership on legal risks, regulatory obligations, and compliance standards affecting operations across Europe, Middle East, Africa, and local jurisdictions
Oversee Regulatory and Ethics Compliance: Lead regional compliance efforts related to anti-bribery, antitrust, trade regulations, and data protection (including GDPR). Ensure the organization adheres to both internal governance policies and external legal frameworks
Draft and Negotiate Commercial Contracts: Draft, review, and negotiate national and international contracts including agency, distribution, procurement, services, employment, and logistics agreements to support business continuity and mitigate risk
Manage Data Privacy and Serve as Regional DPO: Act as the main point of contact for GDPR compliance across the region, overseeing the company’s data processing activities, coordinating with supervisory authorities, and ensuring adherence to evolving privacy laws
Support Corporate Governance and Entity Management: Maintain legal entity records and secretarial documentation for entities established or existing in the region. Prepare resolutions and ensure intercompany agreements are current, compliant, and aligned with operational changes
Lead Litigation, Risk Management, and Dispute Resolution: Oversee litigation strategy and manage civil or administrative claims in the region. Supervise external counsel and ensure cost-effective, high-quality legal representation
Advise on Employment Law and Labor Relations: Counsel HR and management on employee-related legal matters including reorganizations, employment contracts, consultations, and dispute resolution under varying national laws
Conduct Due Diligence and Manage 3rd Party Risk: Oversee third-party risk management and due diligence related to vendors, partners, and acquisitions. Ensure that third-party relationships align with company policies and compliance obligations
Support Strategic Transactions: Provide legal advice and documentation support for strategic initiatives such as mergers, acquisitions, joint ventures, and divestitures involving EMEA operations
Monitor and Report on Legal Developments: Continuously track relevant legal developments across the region and proactively advise business and legal stakeholders on regulatory impacts

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Senior Legal Secretary

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