Senior Legal Clerk Job at Randstad (Oakville)

Job Description

Senior Law Clerk - Oakville Are you a meticulous and dedicated Senior Law Clerk looking to further your career with a well know corporate team? Then this opportunity in Oakville. is for you! Supporting three internal lawyers and reporting directly to the Vice President, Associate General Counsel, you will serve as the organizational engine behind Board of Directors meetings and keep the guardrails up for regulatory compliance. This is a highly collaborative role perfect for a bright, detail-oriented professional who thrives in a structured environment and wants to expand their corporate and regulatory expertise.

Job Responsibility

Coordinate, prepare, and schedule 9 annual Board of Directors and shareholder meetings, ensuring all materials are compiled and distributed seamlessly
Collaborate with the legal team to draft governance documents, including minutes, resolutions, and meeting agendas
Manage and administer the digital Board portal platform to maintain seamless communication
Ensure accurate and timely completion of all federal and provincial regulatory filings (including OSFI, FCAC, AMF, TSX, SEDI, and IIROC)
Own and maintain the Regulatory Compliance Management (RCM) system calendar, tracking critical quarterly/annual update deadlines to keep the legal team proactive
Maintain external data rooms to ensure contracts, policies, and minutes are accessible for external review and due diligence
Maintain official minute books for all corporate entities and manage a repository of corporate policies with strict version control
Facilitate responses to internal and external audit requests by gathering necessary supporting documentation
Support vendor management for legal suppliers, coordinate related payments, and draft new lender onboarding materials (NDAs, master policies) in collaboration with the sales team
Review simple contracts and flag out-of-the-ordinary clauses for senior counsel as your role expands
Additional duties as required

Requirements

University degree paired with a recognized Law Clerk designation or Paralegal certificate
Minimum of 3 years of applicable corporate law clerk experience within a law firm or an in-house corporate legal department
Exposure to the housing, insurance, or regulated financial sector is a strong asset
Advanced proficiency in MS Office Suite (Word, Excel, Outlook)
Experience with platforms like Diligent or Venue is considered an asset, but training will be provided
Flawless attention to detail and stellar organization skills
You excel at managing moving deadlines and can navigate cyclical periods of high activity (quarterly disclosures and year-end)
Exceptional communication skills and absolute discretion when handling sensitive Board-level information
A strong culture fit who values working beside a supportive, open-door legal team

Nice to have

Exposure to the housing, insurance, or regulated financial sector
Experience with platforms like Diligent or Venue

What we offer

Competitive Compensation of $80,000 - $90,000 depending on experience
Monday to Friday 9:00am - 5:00pm, some overtime is required periodically
Annual bonus based on merit and company performance
3 weeks paid vacation, 3 float days, 5 sick days and 10 work from anywhere days
Comprehensive medical and dental benefits including a 100% employer-paid option after 3 month
Company's Defined Contribution Pension Plan employer funded up to 6% of your earning up to the Years Maximum Pensionable Earnings, and 8% thereafter to the lessor of 18% of your compensation or the annual contribution limit
RRSP, TFSA or Non-Registered savings matching program (50% match up to a maximum of 3%)
Hybrid work model, gradual transition after first month of training (starting 5 days in office and moving to 3 days in office and 2 days work from home)

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Senior Legal Clerk

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