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Senior Grants Accountant

United States, Oakland 80000.00 - 105000.00 USD / Year · Job Posted May 29, 2026
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Job Description

The Senior Grants Accountant plays a key role in ensuring responsible stewardship of grant funding, supporting program success, and maintaining compliance with funder and regulatory requirements.

Job Responsibility

  • Prepare and submit accurate, timely invoices in accordance with grant and contract agreements
  • Track billing schedules and maintain detailed records of invoices, payments, and outstanding receivables
  • Support month-end and year-end close processes, including grant revenue recognition
  • Partner with program staff to ensure deliverables and reporting requirements are met to enable timely billing
  • Follow up with funders on outstanding receivables while maintaining positive relationships
  • Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) and funder-specific requirements
  • Monitor grant expenditures to ensure alignment with approved budgets and allowable cost principles
  • Lead grant closeout processes, including reconciliations, final invoicing, and financial reporting
  • Facilitate regular grant review meetings with program teams to support compliance and financial clarity
  • Prepare and review general ledger entries, including payroll allocations, ensuring effort reporting aligns with funding requirements
  • Maintain complete, organized grant files, including agreements, amendments, reports, and supporting documentation
  • Track and document cost-sharing or matching contributions to ensure commitments are met and properly recorded
  • Prepare journal entries to allocate or reclassify expenses across grants and funding sources
  • Monitor administrative and indirect costs to ensure compliance with funding restrictions and allowable limits
  • Support the accurate allocation of shared costs, including staffing and operational expenses
  • Prepare audit schedules and provide supporting documentation for annual financial and single audits
  • Respond to auditor and funder inquiries in a timely and professional manner
  • Assist with preparation for funder monitoring visits and implement recommended improvements
  • Collaborate with program managers to develop, monitor, and manage grant budgets
  • Prepare monthly financial reports comparing actual expenditures and revenue to budget
  • Identify and address variances, including unallowable or misclassified costs
  • Independently manage pre-award and post-award financial activities, ensuring compliance and financial accuracy
  • Partner with finance leadership and program teams to track and update staffing allocations impacting grant budgets
  • Support routine and ad hoc financial reporting and analysis for leadership and funders
  • Maintain and update FTE tracking to reflect grant funding, proposals, budget revisions, and staffing changes
  • Serve as backup support for grant accounting functions during absences or periods of increased workload to ensure continuity of operations and compliance

Requirements

  • Bachelor's degree in Accounting, Finance, or a related field
  • 5+ years of accounting experience, including nonprofit grant accounting
  • Knowledge of fund accounting and grant compliance requirements
  • Experience with grant billing, reporting, and closeout activities
  • Proficiency with accounting systems and advanced spreadsheet applications
  • Strong attention to detail, organizational skills, and ability to manage multiple deadlines
  • Effective communication and collaboration skills
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