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Senior Finance Ops & Automation Analyst

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Apollo.io

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Location:
United States

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Category:
Finance

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Contract Type:
Not provided

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Salary:

112600.00 - 161900.00 USD / Year
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Job Description:

Apollo.io is seeking a detail-oriented Senior Accounts Payable & Procurement Coordinator to join our Accounting team. This role is the operational backbone of our financial operations, managing the full lifecycle of vendor payments, travel & expense processing, credit card reconciliation, and procurement support across multiple international entities. You'll work cross-functionally with employees at all levels, vendors, and internal teams to ensure smooth financial operations in a fast-paced, high-growth environment.

Job Responsibility:

  • Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centers
  • Route invoices for approval through Zip intake-to-pay system
  • Manage vendor payment inquiries and issue resolution
  • Process invoices across multiple entities (US, UK, Poland, Mexico, Colombia)
  • Handle invoice corrections, adjustments, and overdue payment follow-ups
  • Maintain accurate vendor records in Zip and NetSuite
  • Provide frontline support to employees for user access, booking issues, and questions
  • Coordinate with Navan support team for complex multi-city travel arrangements
  • Process and approve off-platform booking requests when necessary
  • Review and process expense reimbursements for policy compliance
  • Support employee onboarding with Navan access and training
  • Troubleshoot booking system issues and coordinate resolutions
  • Chase receipts for transactions over $75 from cardholders
  • Perform monthly reconciliation of Brex and Ramp credit card statements
  • Code transactions to appropriate accounts and cost centers
  • Support month-end close activities (close prior month on 1st, pull statements on 2nd)
  • Respond to cardholder questions and transaction disputes
  • Ensure compliance with corporate card policies
  • Coordinate vendor onboarding through Zip portal
  • Issue virtual credit cards for approved purchase orders
  • Track PO status, delivery confirmations, and receipt matching
  • Support contract-to-payment workflow coordination with Legal team
  • Respond to sourcing and procurement requests, escalate as needed
  • Process contract amendments, top-ups, and expedited payment requests
  • Maintain communication between requesters, vendors, and finance

Requirements:

  • 4-5 years of experience in accounting, finance, or accounts payable roles
  • Strong proficiency with ERP systems (NetSuite experience highly preferred)
  • Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)
  • Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)
  • Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)
  • Advanced Excel/Google Sheets skills for data analysis and reporting
  • Ability to code transactions to appropriate GL accounts, departments, and cost centers
  • Understanding of payment methods (ACH, wire, virtual cards) and payment terms
  • Experience with multi-entity accounting and international payments
  • Comfortable learning and adopting new systems and AI tools for efficiency
  • Strong attention to detail with high volume transaction processing
  • Excellent written and verbal communication skills for vendor and employee interactions
  • Strong customer service orientation with ability to support internal stakeholders via Slack and email
  • Problem-solving mindset for troubleshooting payment, booking, and system issues
  • Ability to manage competing priorities and meet month-end deadlines
  • Self-starter who can work independently with minimal supervision
  • Collaborative team player comfortable working cross-functionally
What we offer:
  • equity
  • company bonus or sales commissions/bonuses
  • 401(k) plan
  • at least 10 paid holidays per year, flex PTO, and parental leave
  • employee assistance program and wellbeing benefits
  • global travel coverage
  • life/AD&D/STD/LTD insurance
  • FSA/HSA and medical, dental, and vision benefits

Additional Information:

Job Posted:
March 08, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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