Job Description:
The role is responsible for the day-to-day financial operations of the organisation, including month-end and year-end processes. This includes managing the finance team and workload, overseeing weekly income reporting across store sales, online sales, commercial income, and charity income, and ensuring all income is accurately reconciled from EPOS systems to the accounting system. The postholder will ensure timely and accurate month-end close processes, including the posting of utilities, payroll, PDQ transactions, and various accruals such as payroll, utilities, and sundry costs. Responsibilities also include reconciliation of commercial income, sales and purchase ledgers, and online income including PayPal, as well as preparing supporting schedules for management accounts and board reporting. The role has responsibility for financial reporting and compliance. This includes preparing accurate and timely statutory accounts in line with Charity Commission and Companies House requirements, ensuring compliance with audit standards, tax regulations, and nonprofit accounting principles, and overseeing the preparation of donor reports. The postholder will maintain strong internal controls and governance. This involves maintaining and enforcing financial policies and procedures, ensuring robust internal controls to safeguard organisational assets, leading audit preparation, and liaising with external auditors. The role also includes setting up weekly and monthly reporting, including uploading budgets into SAGE, managing restricted and unrestricted fund accounting, overseeing bank reconciliations and balance sheet control account reconciliations, and managing cash flow. Leadership and collaboration are central to the role. The postholder will manage and develop finance team members, including oversight of timesheets, holiday and sickness reporting, and performance management. They will work closely with the Finance Director and programme managers to ensure financial sustainability and will be a member of the Senior Management Team, contributing to guiding and shaping the future of the charity. In addition, the role includes a range of ad hoc duties. These include completing all government statistical returns, handling valuation office and rates enquiries, acting as the finance contact on the transformation programme, managing the upload of payments to the bank, and deputising for the Finance Director as required. These key accountabilities provide an indication of the role’s responsibilities and are not intended to cover the full scope of the position.
