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Senior Facilities Coordinator

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Arrive Logistics

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Location:
United States , Austin

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Arrive Logistics is a leading transportation and technology company in North America with plans to grow significantly year over year. Our success is a testament to our remarkable team and what we’re building together. We’re committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual, and collaborative environment.

Job Responsibility:

  • Subject Matter Expert (SME) for all facilities systems. Implements and administers all facilities digital applications and optimizes facilities capabilities
  • Develops and maintains strong relationships with key site leaders and vendors by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items
  • Receives, manages, and processes Facilities tickets and requests
  • ensures problems are resolved quickly and efficiently
  • Conducts routine quality walk through, identifies damages, safety concerns, and quality control for janitorial services
  • Maintains inventory of facilities supplies, equipment, furniture, and ergonomic equipment
  • reorders as needed
  • Ensures all facilities, site or corporate communications and announcements are approved and in compliance with corporate policies
  • Responsible for training facilities contractors and ensuring their performance is up to Arrive’s standards
  • Respond to & complete maintenance service requests as assigned
  • Provides KPI reports to the Director of Facilities derived from periodic site and maintenance facilities inspections
  • Maintains and develops preventative maintenance schedules for optimal function of building systems, upkeep of landscaping/grounds, care of furniture, finishes and common areas as well as ensuring that recurring facility services provide an occupancy experience consistent with contract provisions and expectations
  • Coordinates and executes private office and conference room refreshes, new hire desk preparation, standing desk setups, and supports IT equipment relocation
  • Implements directed cost controls associated with maintaining the facility, equipment and furnishings to assure operational efficiencies
  • Identifies and reports on compliance and standards with building codes, environmental, health and safety standards and office cleaning and organization requirements are being maintained, etc.
  • Supports effective health, safety and emergency preparedness programs in collaboration with regional partners and key internal operational groups
  • Coordinates facilities management service agreements, validates contract requirements and ensures they are in compliance with company procurement and corporate policies
  • Acts as point of contact with site Property Managers. Maintains all Arrive and vendor COI requirements and implements/enforces all property rules and regulations
  • Participates in and supports construction or renovation projects as necessary and in collaboration with the Director of Facilities and assigned Project Management Team
  • Administers space planning service and provides recommendations for departmental moves, relocations
  • Participates in crisis management and disaster recovery and restoration services for events affecting facilities within the assigned region. Collaborates with Security Manager to develop and implement Emergency Response SOPs and training
  • Performs other duties as required

Requirements:

  • Strong background and experience in facilities management
  • Thorough understanding of building maintenance, systems, and construction
  • Must have valid Driver’s License with satisfactory driving record
  • Must be available to respond to calls 7 days a week 24 hours per day
  • Working knowledge of word processing and spreadsheet software and ability to create reports and tracking
  • Ability to work independently with minimal supervision and to ensure work related responsibilities are completed accurately and in a timely manner
  • Strong verbal, written, analytical and persuasive skills and ability to interact effectively with all levels of employees, customers, management and contractors
  • Ability to work effectively in a team oriented, fast paced and high demand environment
  • Ability to maintain a high level of confidentiality while working with highly sensitive information
  • Ability to maintain a professional and positive manner
  • Ability to handle a fast paced environment with heavy workloads and deadlines
  • Ability to adapt to changing priorities and work well under pressure
  • Strong communication skills with ability to speak effectively and exercise judgment in communications with leadership and employees
What we offer:
  • medical, dental, vision, life, disability, and supplemental coverage
  • matching 401(k) program
  • Employee Resource Groups
  • office wide engagement activities, team events, happy hours and more
  • casual dress code
  • work in Austin, TX
  • free on-site parking
  • fully stocked coffee bar
  • onsite gym
  • free counseling sessions through Employee Assistance Program
  • company paid holidays, paid vacation time and wellness days
  • 100% paid parental leave
  • Referral Program
  • relocation assistance

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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