Senior Facilities Coordinator Job at Arrive Logistics (Austin)

Job Description

Arrive Logistics is a leading transportation and technology company in North America with plans to grow significantly year over year. Our success is a testament to our remarkable team and what we’re building together. We’re committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual, and collaborative environment.

Job Responsibility

Subject Matter Expert (SME) for all facilities systems. Implements and administers all facilities digital applications and optimizes facilities capabilities
Develops and maintains strong relationships with key site leaders and vendors by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items
Receives, manages, and processes Facilities tickets and requests
ensures problems are resolved quickly and efficiently
Conducts routine quality walk through, identifies damages, safety concerns, and quality control for janitorial services
Maintains inventory of facilities supplies, equipment, furniture, and ergonomic equipment
reorders as needed
Ensures all facilities, site or corporate communications and announcements are approved and in compliance with corporate policies
Responsible for training facilities contractors and ensuring their performance is up to Arrive’s standards
Respond to & complete maintenance service requests as assigned
Provides KPI reports to the Director of Facilities derived from periodic site and maintenance facilities inspections
Maintains and develops preventative maintenance schedules for optimal function of building systems, upkeep of landscaping/grounds, care of furniture, finishes and common areas as well as ensuring that recurring facility services provide an occupancy experience consistent with contract provisions and expectations
Coordinates and executes private office and conference room refreshes, new hire desk preparation, standing desk setups, and supports IT equipment relocation
Implements directed cost controls associated with maintaining the facility, equipment and furnishings to assure operational efficiencies
Identifies and reports on compliance and standards with building codes, environmental, health and safety standards and office cleaning and organization requirements are being maintained, etc.
Supports effective health, safety and emergency preparedness programs in collaboration with regional partners and key internal operational groups
Coordinates facilities management service agreements, validates contract requirements and ensures they are in compliance with company procurement and corporate policies
Acts as point of contact with site Property Managers. Maintains all Arrive and vendor COI requirements and implements/enforces all property rules and regulations
Participates in and supports construction or renovation projects as necessary and in collaboration with the Director of Facilities and assigned Project Management Team
Administers space planning service and provides recommendations for departmental moves, relocations
Participates in crisis management and disaster recovery and restoration services for events affecting facilities within the assigned region. Collaborates with Security Manager to develop and implement Emergency Response SOPs and training
Performs other duties as required

Requirements

Strong background and experience in facilities management
Thorough understanding of building maintenance, systems, and construction
Must have valid Driver’s License with satisfactory driving record
Must be available to respond to calls 7 days a week 24 hours per day
Working knowledge of word processing and spreadsheet software and ability to create reports and tracking
Ability to work independently with minimal supervision and to ensure work related responsibilities are completed accurately and in a timely manner
Strong verbal, written, analytical and persuasive skills and ability to interact effectively with all levels of employees, customers, management and contractors
Ability to work effectively in a team oriented, fast paced and high demand environment
Ability to maintain a high level of confidentiality while working with highly sensitive information
Ability to maintain a professional and positive manner
Ability to handle a fast paced environment with heavy workloads and deadlines
Ability to adapt to changing priorities and work well under pressure
Strong communication skills with ability to speak effectively and exercise judgment in communications with leadership and employees

What we offer

medical, dental, vision, life, disability, and supplemental coverage
matching 401(k) program
Employee Resource Groups
office wide engagement activities, team events, happy hours and more
casual dress code
work in Austin, TX
free on-site parking
fully stocked coffee bar
onsite gym
free counseling sessions through Employee Assistance Program
company paid holidays, paid vacation time and wellness days
100% paid parental leave
Referral Program
relocation assistance

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