Senior Facilities Coordinator Job at JLL

Senior Facilities Coordinator

Arrive Logistics is a leading transportation and technology company in North Ame...

Location

United States , Austin

Salary:

Not provided

Arrive Logistics

Expiration Date

Until further notice

Requirements

Strong background and experience in facilities management
Thorough understanding of building maintenance, systems, and construction
Must have valid Driver’s License with satisfactory driving record
Must be available to respond to calls 7 days a week 24 hours per day
Working knowledge of word processing and spreadsheet software and ability to create reports and tracking
Ability to work independently with minimal supervision and to ensure work related responsibilities are completed accurately and in a timely manner
Strong verbal, written, analytical and persuasive skills and ability to interact effectively with all levels of employees, customers, management and contractors
Ability to work effectively in a team oriented, fast paced and high demand environment
Ability to maintain a high level of confidentiality while working with highly sensitive information
Ability to maintain a professional and positive manner

Job Responsibility

Subject Matter Expert (SME) for all facilities systems. Implements and administers all facilities digital applications and optimizes facilities capabilities
Develops and maintains strong relationships with key site leaders and vendors by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items
Receives, manages, and processes Facilities tickets and requests
ensures problems are resolved quickly and efficiently
Conducts routine quality walk through, identifies damages, safety concerns, and quality control for janitorial services
Maintains inventory of facilities supplies, equipment, furniture, and ergonomic equipment
reorders as needed
Ensures all facilities, site or corporate communications and announcements are approved and in compliance with corporate policies
Responsible for training facilities contractors and ensuring their performance is up to Arrive’s standards
Respond to & complete maintenance service requests as assigned

What we offer

medical, dental, vision, life, disability, and supplemental coverage
matching 401(k) program
Employee Resource Groups
office wide engagement activities, team events, happy hours and more
casual dress code
work in Austin, TX
free on-site parking
fully stocked coffee bar
onsite gym
free counseling sessions through Employee Assistance Program

Fulltime

Senior Facilities Coordinator

As the Senior Facilities Coordinator, you will play a vital role in overseeing f...

Location

United Kingdom , Manchester

Salary:

30000.00 - 34500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

At least 2 years in a similar role, with experience in facilities and team supervision
Strong customer service skills
Excellent organisational abilities
Proficiency in using MS Office (Word, Excel, Outlook)
A customer-focused, can-do mindset, with an approachable and cheerful demeanour

Job Responsibility

Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers
Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management
Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance
Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded
Ensuring the front of house service delivers excellent customer service at all times
Assisting with administration including travel bookings
Document management
Working closely with a range of contractor and suppliers
Managing AV equipment and ensuring smooth operations
Overseeing building maintenance, including minor repairs and upkeep

Fulltime

Senior Facilities Coordinator

This position supports the Facilities Manager in all facilities-related activiti...

Location

Korea, Republic of , Seoul

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience in facilities management and site operations with ability to conduct regular building inspections
Knowledge of vendor management including procurement processes, contract completion, and vendor onboarding procedures
Understanding of facility budgeting and financial documentation processing with invoice management experience
Strong client and stakeholder management skills with ability to handle requests professionally and efficiently
Knowledge of health, safety, and risk management including safe workplace practices and emergency protocols
Understanding of disaster recovery and business continuity plans with incident reporting and escalation processes
Ability to meet KPIs and SLAs while maintaining facility condition and building standards

Job Responsibility

Support Facilities Manager in all facilities-related activities onsite while conducting regular site inspections to ensure building standards are maintained
Maintain facility condition and support timely resolution of issues while covering vacant roles temporarily and ensuring smooth handover
Lead day-to-day vendor management for F&B, cleaning supplies, and office materials while completing yearly contracts and vendor onboarding
Support procurement and vendor selection processes when required while monitoring and evaluating contractor performance onsite
Assist in creating and managing facility budget while processing invoices and financial documentation promptly and accurately
Act as main contact point for facilities-related matters onsite and handle client requests and ad-hoc issues professionally
Ensure implementation of safe workplace practices and emergency protocols while supporting disaster recovery and business continuity plans

Fulltime

Senior Facilities Engineering Technician (Electrical)

SD Solutions is seeking a Senior Facilities Engineering Technician (Electrical) ...

Location

United States , Abilene

Salary:

Not provided

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

U.S. Citizen
Ability to obtain and maintain a Confidential clearance
Minimum 8 years of electrical systems experience
Extensive knowledge of electrical infrastructure systems
Experience with facility modernization projects
Microsoft Office proficiency

Job Responsibility

Support FSRM, UMMC, and MILCON project planning and execution
Perform electrical systems assessments, diagnostics, and evaluations
Support engineering studies, designs, and technical analyses
Develop engineering documentation, project records, and cost estimates
Support acquisition package development and project planning activities
Participate in technical interchange meetings and project briefings
Support project scheduling and budget activities
Maintain project tracking systems and engineering records
Conduct technical reviews of project deliverables
Support QA/QC activities and engineering validations

Fulltime

Monitoring & Due Diligence Senior Coordinator

The Better Cotton Initiative, the world's leading cotton sustainability initiati...

Location

United Kingdom , London

Salary:

51564.00 GBP / Year

Better Cotton

Expiration Date

July 21, 2026

Requirements

University degree, or higher education qualification, in compliance or law, or equivalent experience
Demonstrated experience in monitoring, ESG compliance, or related activities in the textile industry or a sector where skills are transferable
Experience working in international, multicultural, or mission-driven environments is an asset
Ability to communicate with Leadership as well as other stakeholders both internally and externally
Efficient organisation of administrative work, strong process orientation and project management skills
Strong ability to enforce good project governance and drive delivery excellence
Fluency in English is required, additional languages a plus

Job Responsibility

Oversee implementation of our revised monitoring and due diligence model for new Members and BCP Suppliers
Manage new Better Cotton Platform access requests and ensure additional compliance requirements depending on risk categorisation
Own and maintain membership and BCP terms documentation
Manage the member application approval process
Oversee the investigation and escalation process when potential breaches of our terms are identified
Gather additional information as necessary
Present case information in a timely manner to relevant management
Roll out and manage a new facility risk and compliance technology platform
Identify, explore, and implement integration opportunities with existing social compliance programmes
Advise on data integration/automation needs between business-critical systems

What we offer

Hybrid working - once a week in our central London office
The opportunity to work from anywhere in the world for up to one month per year
Flexible working, with core hours from 10 am to 4 pm local time
Continuous learning and development
Pension scheme
A generous annual leave package, including paid holiday, public holidays, additional paid days off during the festive season, study and exam days, and extra discretionary leave for life events
Enhanced parental benefits
The opportunity to make your mark and make a difference

Fulltime

Facilities Coordinator

We are seeking a knowledgeable facilities coordinator to ensure an optimal worki...

Location

United States , Lakeville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 2 years of experience in administration or facility coordination
Advanced knowledge of maintenance planning and schedules
Ability to respond to building and equipment emergencies
Proficiency in office software, such as Microsoft Word, Excel, and Outlook
Excellent organizational and communication skills

Job Responsibility

Managing vendors for building and equipment maintenance
Responding to urgent maintenance calls
Managing office supply needs
Liaising with vendors and suppliers on behalf of senior managers
Reporting to the Facilities Manager on a regular basis
Documenting processes and keeping maintenance records
Monitoring maintenance budget spending

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Reception & Facilities Coordinator

Receptionist / Facilities Coordinator. Location: Sutton - fully office based. Sa...

Location

United Kingdom , Sutton

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment
Strong organisational skills with the ability to manage competing priorities
A professional, approachable manner with excellent communication skills
Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail
First Aid and Fire Warden qualified, or willing to undertake training
Proactive, solutions‑driven mindset with an interest in process improvement

Job Responsibility

Handle incoming enquiries via phone, email, and other communication channels
Greet and assist visitors, ensuring a professional and welcoming experience
Manage meeting room bookings and coordinate onsite catering
Support employees with travel arrangements and self‑service guidance
Maintain a clean, organised, and presentable reception and communal areas
Monitor office facilities to ensure compliance with Health and Safety standards
Respond promptly to facilities‑related queries from staff and visitors
Liaise with external vendors for maintenance, repairs, and cleaning services
Manage workstation allocation and hot‑desking arrangements across sites
Plan and deliver internal events, ensuring budgets and timelines are met

What we offer

A permanent, full‑time role with opportunities for professional development
A supportive and collaborative working environment
Involvement in engaging initiatives and events that enhance workplace culture

Fulltime

Senior Facilities Manager

Senior Facilities Manager at Aramex is responsible for overseeing the maintenanc...

Location

Egypt , 6th of October Industrial Zone

Salary:

Not provided

Aramex

Expiration Date

Until further notice

Requirements

Bachelor's degree in Facility Management, Engineering, or a related field
Master's degree preferred
Professional Facilities Management certification such as IFMA Facility Management Professional (FMP) or Certified Facility Manager (CFM) is highly preferred
10+ years of experience in facilities management or a related role, with a focus on logistics or industrial environments with at least 4 years in a managerial role
Experience managing maintenance teams, vendor relations, and facilities budget management
Strong knowledge of building systems, maintenance procedures, energy management, and safety regulations

Job Responsibility

Oversee the management, maintenance, and operations of Aramex's facilities, including warehouses, offices, and other premises, ensuring all facilities meet operational requirements and comply with safety regulations
Develop and implement preventive maintenance programs for all facilities, including HVAC, electrical, plumbing, specialized MEP and ELV systems and general building maintenance, ensuring that all systems are functioning optimally
Monitor the budget and manage costs related to facility operations, including refurbishments, fitout projects, upgrades, expansions projects, new facilities, utilities, repairs, and maintenance, ensuring cost-effective solutions that align with the company's financial objectives
Support ESG, sustainability, and energy efficiency initiatives across facilities, including energy-saving projects, utility optimization, and environmental performance improvement programs
Establish and maintain accurate asset registers for all facilities, supporting asset lifecycle planning, replacement strategies, and long-term sustainability
Conduct regular facilities condition assessments, audits, and risk assessments to ensure compliance with local, regional, and international safety, health, and environmental regulations, identify risks and improvement opportunities, and ensure timely closure of findings
Monitor and manage service level agreements (SLAs) and key performance indicators (KPIs) for Facilities Management service providers to ensure consistent service quality and performance
Oversee the delivery of soft services, including housekeeping, pest control, waste management, and related services, ensuring hygiene standards, service quality, and compliance with company requirements
Manage and optimize the use of CAFM or similar digital facilities management systems to support maintenance planning, asset management, Manpower Efficiency, work order tracking, and facilities performance reporting
Maintain accurate records and reports related to facilities operations, maintenance activities, assets, service requests, and vendor performance

Fulltime

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Senior Facilities Coordinator

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