Senior Facilities Coordinator Job at JLL

Facilities Coordinator

We’re recruiting a Facilities Coordinator to join the Rapport team and oversee d...

Location

United Kingdom , London

Salary:

34971.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a comparable position is beneficial
Strong verbal and written communication abilities
Consistently delivers exceptional service and maintains a client-first approach
Flexible, self-managing, and confident in organising their own responsibilities
A positive, trustworthy team member who approaches tasks with enthusiasm and a proactive mindset
Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together

Job Responsibility

Keep all workspace areas, meeting rooms, tea points, storage spaces, and post zones tidy, well-presented, and fully stocked, raising any housekeeping or supply concerns as they arise
Carry out routine checks such as floor walks, daily forms, online records, and trackers, ensuring information is logged accurately and can be easily reviewed by management
Coordinate with the Helpdesk and relevant teams to report maintenance needs or service faults, following up regularly to make sure issues are resolved promptly
Support colleagues and senior stakeholders by maintaining high service standards, collaborating with on-site teams, and helping to manage onboarding and offboarding requirements
Monitor internal moves, locker allocations, and clear-desk compliance while managing inbox queries and providing administrative support, always maintaining confidentiality and data accuracy
Uphold all health and safety procedures, contribute to required reporting, attend relevant meetings, and ensure storeroom areas remain safe and organised
keep managers informed of progress, risks, and updates

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital counsellor services
Endless learning and development opportunities
WOW Awards for exceptional contributions
One paid day off annually to support a cause

Fulltime

Front of House & Facilities Coordinator

Front of House & Facilities Coordinator for a prestigious private medical clinic...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities coordination or senior front of house roles
Strong understanding of building safety, compliance, and risk management
Excellent organisational and communication skills
Confident in using IT systems, including G-Suite and scheduling tools

Job Responsibility

Conduct regular checks of the premises to ensure everything is in top shape
Coordinate maintenance and repairs, managing contractor visits
Monitor safety equipment and uphold compliance with building standards
Lead fire safety procedures and maintain first aid readiness
Conduct risk assessments and maintain logs to support audits for regulatory compliance
Manage the reception area, ensuring a professional and welcoming environment for patients and visitors
Be the first point of contact for operational issues, supporting smooth daily scheduling
Handle post, courier bookings, and stock control with efficiency
Provide administrative support and cover for colleagues when needed

What we offer

Opportunity to work in a prestigious location with a focus on professional development
Competitive salary and benefits package

Fulltime

Business Centre & Facilities Coordinator

Business Centre & Facilities Coordinator role in property and facilities managem...

Location

United Kingdom , Gateshead

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2+ years in a self-managed, front-of-house, or customer service role, ideally with facilities exposure
Understanding of property management and H&S legislation (IOSH Managing Safely desirable)
Strong organisational, planning, and multitasking skills
Excellent verbal and written communication, with tact, diplomacy, and confidentiality
Proactive, accountable, and able to work independently
Confident, professional, and customer-focused personality
IT literate (Microsoft Office Suite, Outlook, Safety Culture - iAuditor or equivalent)
Familiarity with social media platforms (LinkedIn, Instagram, Facebook) advantageous
Knowledge of facility maintenance and safety procedures

Job Responsibility

Provide guidance to contractors, tenants, staff, and visitors
Manage calls and emails efficiently
Respond to helpdesk inquiries and urgent maintenance requests
Support the Senior Facilities Manager with admin tasks across multiple properties
Coordinate contractors, site inductions, and meetings
Support tenant engagement and events, including newsletters and community-building activities
Conduct daily property walkthroughs to ensure cleanliness, safety, and functionality
Assist with H&S compliance, emergency procedures, fire risk assessments, and safety audits
Support service charge budgets, reconciliations, and expenditure monitoring
Report operational matters to the Senior Building Manager

What we offer

Free on-site parking
25 days annual leave + birthday leave
Volunteering days
Cycle to work scheme
Eye care vouchers
Pension contributions
Health & well-being support
Dental plan
Discounted gym membership
Technology discounts

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Office Coordinator

Our client is seeking a dynamic Office Coordinator to join their team and help c...

Location

United Kingdom , London

Salary:

30000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A proactive individual with excellent organisational skills
A strong communicator who can engage employees and enhance office culture
A detail-oriented person with a knack for managing budgets and supplies
A team player who enjoys collaborating across departments

Job Responsibility

Welcome every visitor with the 'wow' factor that embodies our values
Ensure compliance with Office Services policies
Manage shipping, receiving, and sorting of mail
Oversee office and kitchen supplies within budgetary limits
Maintain relationships with external suppliers and manage costs
Prepare for meetings and events, arranging catering and resources
Maintain cleanliness and orderliness of all office areas
Collaborate with the People Operations team to create engaging office events
Coordinate new hire onboarding processes with IT and People Ops teams
Communicate office updates via noticeboards and MS Teams

What we offer

Competitive Salary: £30,000 - £38,000 (full-time equivalent)
Part-Time Flexibility: Work three days a week, enjoying a great work-life balance
Bonus Potential: 5% target bonus pro-rata based on part-time hours
Generous Leave: 25 days leave pro-rata for part-time hours
Health Benefits: Private healthcare for employees
Pension Scheme: 5% contribution

Parttime

Custodial Manager Senior

The Custodial Manager Senior reports to the General Manager or District Manager....

Location

United States , Memphis

Salary:

Not provided

Aramark UK

Expiration Date

Until further notice

Requirements

At least 3-5 years of progressive management in custodial services
Management experience in a diverse environment
Custodial experience in a related industry is strongly preferred
Bachelor’s degree or equivalent experience preferred
Ability to coordinate and lead capital projects, maintenance plans, and funding requests from conception to completion is required
Requires strong financial analysis, interpretation, budgeting and computer skills
Profit and Loss accountability and/or contract-managed service experience is highly desirable
Must demonstrate strong leadership, customer service, communication and team building skills
Must be very organized and be able to work well under pressure, while handling multiple priorities simultaneously
This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).

Job Responsibility

Plans, coordinates and directs all custodial activities, including Aramark and client financial accountability, and compliance with the standards established by Aramark, regulatory agencies and clients
Establishes and maintains effective working relationships with other departments to provide a unified approach to facilities management
Leads all aspects of custodial operations while maintaining the established quality standards, safe operation and complete regulatory compliance by training, supervising, evaluating, and motivating assigned personnel in their work
Develop and be accountable for a safety culture that creates a work environment where no one gets hurt
Analyze all financial reports for facility operations, as well as reviewing all financial measurements with managers and directors to ensure achievement of financial goals
Actively foster a positive relationship between Aramark and the client and responsible for ensuring the highest level of customer satisfaction is provided
Ensure administration of HR Policies and interprets and ensure compliance with company policies such as safety, sanitation and purchasing
Responsible for staffing, development of personnel, training and education
Participate in development of operational component forecasts and can explain variances
Proficient in and ensures consistent and regular use of the Computerized Management Maintenance System (CMMS) to properly manage the operation

Temporary Office Manager

Temporary Office Manager position for a leading luxury retail company in London....

Location

United Kingdom , London

Salary:

20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as an Office Manager or in a similar role
Well-presented with a keen eye for aesthetics
Excellent interpersonal skills and high degree of professionalism and integrity
Strong communication skills, both verbal and written
Proven knowledge of general administration procedures
Highly efficient in resource planning, budget management, and task assignment
Driven attitude with a focus on the best interests of the organisation
Ability to thrive under pressure, manage conflicting priorities, and meet deadlines
Resourceful with the ability to solve problems independently
Adaptable and open to change

Job Responsibility

Impeccably present the London office to reflect luxury aesthetic standards
Act as the first point of contact for incoming calls, guests, and visitors
Manage post and handle couriers for all staff
Independently coordinate office projects including office moves and renovations
Create and maintain project plans ensuring cost, quality, and time objectives are met
Support the senior management team by organising travel arrangements and coordinating meetings
Handle confidential information with discretion including managing confidential documents
Provide out of hours support for urgent calls and emails from key stakeholders
Manage security and alarm systems coordinating with security services
Coordinate repairs and facility issues outside of normal business hours

What we offer

Brand new stunning office

Fulltime

Senior Team Administrator

Temporary Senior Team Administrator role supporting a consultancy client during ...

Location

United Kingdom , Glasgow

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a senior administrative role
Strong organisational skills and attention to detail
Ability to manage multiple priorities across compliance, facilities, and suppliers
Confident communicator with experience liaising with auditors, suppliers, and senior stakeholders
Knowledge of ISO 9001, 14001, 45001 and HSE standards (advantageous)
Experience in audit preparation and working in regulated environments (advantageous)

Job Responsibility

Provide day-to-day operational and administrative support
Manage incoming calls, mail, and visitor reception
Organise meetings, book venues, and coordinate refreshments
Arrange travel for staff including flights, accommodation, visas, and transfers
Support with PQQ documentation and proposal formatting
Assist the IMS team with system updates and audit preparation
Maintain document version control and distribute key compliance documents
Prepare audit materials and assist auditors during site visits
Liaise with landlords, building managers, and the CEO to ensure office upkeep
Manage procurement of supplies, equipment, and regular deliveries

Fulltime

Senior Facilities Coordinator

JLL

Location:
Singapore

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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Senior Facilities Coordinator

JLL

Location:Singapore

Category:Real Estate

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 21, 2026

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Location:
Singapore

Category:
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Contract Type:
Not provided

Job Posted:
February 21, 2026