CrawlJobs Logo

Senior Executive Support & Project Management Specialist

aramark.com Logo

Aramark

Location Icon

Location:
United States , Philadelphia

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a highly skilled Senior Executive Support & Project Management Specialist to provide comprehensive support to our Chief Information Officer (CIO) and technology leadership team. This hybrid role blends executive support, project coordination, communications support. You will manage complex schedules, streamline communications, coordinate enterprise level meetings, and ensure seamless operational rhythm in a fast paced, global environment. The ideal candidate is proactive, composed, detail obsessed, technologically fluent (particularly with AI tools), and comfortable operating with significant autonomy in a Fortune 500 setting.

Job Responsibility:

  • Manage and prioritize the CIO’s calendar across global time zones
  • Arrange detailed domestic and international travel itineraries
  • Serve as primary point of contact for internal teams, executives, and external partners
  • Handle expenses and ensure compliance with budget policies
  • Maintain strict confidentiality and high integrity in managing sensitive information
  • Fully facilitate Tech Leadership meetings, including scheduling, agendas, and attendee lists
  • Support preparation and delivery of Board-level materials
  • Ensure all calendar entries include complete logistics and access details
  • Anticipate impacts of major events (board meetings, LT meetings, town halls) and build necessary prep sessions
  • Adjust the executive’s schedule proactively as priorities evolve
  • Monitor incoming communications (emails teams messages) to ensure nothing critical is missed
  • Assess urgency using knowledge of priorities, deadlines, and senders
  • Ensure pre-read materials are delivered at least 24 hours before meetings
  • Screen external inquiries and respond/escalate appropriately on behalf of the CIO
  • Own agendas, run of show, materials, and logistics for Leadership Meetings and Town Halls
  • Coordinate presenters, content sequencing, and timely input collection
  • Support development and flow of Board level materials
  • Assist in defining, leading, and tracking projects and deliverables
  • Identify resources and support alignment to meet project objectives
  • Coordinate logistics for project teams and on-site visits
  • Manage administrative operations while driving execution of key team deliverables
  • Communicate regular process updates across the organization
  • Conduct ad hoc data and financial analyses
  • Draft, edit, and refine executive level correspondence, presentations, and reports
  • Produce board ready materials reflecting the CIO’s tone and priorities
  • Support clear communication flow across the CIO organization and senior leadership
  • Build trusted relationships with executives, business leaders, EAs, and key partners
  • Represent the CIO when appropriate-requesting updates, resolving issues, and driving outcomes
  • Effectively determine when it is appropriate to speak on behalf of the CIO

Requirements:

  • Bachelor’s degree or equivalent experience in Accounting, Finance, Business Management, or related field
  • 7+ years supporting C-level executives, preferably in a Fortune 500 environment
  • Strong project management experience
  • Advanced proficiency with Microsoft Office, Teams, SharePoint, and AI tools
  • Exceptional organizational, multitasking, and decision-making ability
  • Strong analytical skills and independent working capability

Nice to have:

  • Experience with SAP travel systems (Concur)
  • High emotional intelligence and relationship-building skills
  • Experience with global travel coordination or event planning

Additional Information:

Job Posted:
February 20, 2026

Work Type:
Hybrid work
Icon
Aramark - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Senior Executive Support & Project Management Specialist

Trading Desk Support Senior Specialist

Trading Desk Support Senior Specialist is a critical subject matter expert posit...
Location
Location
Poland , Warsaw
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Min. 6 years of relevant experience
  • Proficient English knowledge
  • High stress resistance
  • In-depth knowledge of various capital market products (Equities, Derivatives, Fixed Income, FX, etc.) and their operational lifecycles
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Strong understanding of trade lifecycle processes, including trade capture, confirmation, settlement, and reconciliation
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
Job Responsibility
Job Responsibility
  • Governance of Middle Office activities conducted by 3rd party vendor
  • Monitors trade flows and troubleshoot any trade discrepancies or breaks, liaising with brokers, custodians, and counterparties as necessary
  • Maintain trade support processes and procedures to enhance operational efficiency and mitigate risk
  • Provide training and support to junior team members and assist in their professional development
  • Analyze trade data and generates reports to monitor trade activity, identify trends, and support decision-making processes
  • Stay updated on industry trends, market developments, and regulatory changes impacting trade operations
  • Provide support for trade execution, including trade confirmation, settlement, and reconciliation
  • Monitor trade lifecycle events and ensure trades are processed accurately and in a timely manner
  • Participate in the testing and implementation of trading systems and upgrades or enhancements
  • Investigate and resolve trade discrepancies or breaks with brokers, custodians, and counterparties
What we offer
What we offer
  • Paid Parental Leave Program (maternity and paternity leave)
  • A supportive workplace for professionals returning to the office from childcare leave
  • Award-winning pension plan
  • Multisport
  • Holiday allowance
  • Private Medical Care Program
  • Group Life Insurance
  • Consideration for annual discretionary bonus
  • Employee Assistance Program
  • Access to a wide variety of learning and development programs, online course libraries and upskilling platforms, such as Udemy and Degreed
  • Fulltime
Read More
Arrow Right

Senior EX Operations Specialist

The EX Core Operations Specialist is a proactive operational expert responsible ...
Location
Location
Ireland
Salary
Salary:
64000.00 - 75000.00 EUR / Year
airbnb.com Logo
Airbnb
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of related experience
  • Proficiency in designing and maintaining process documentation
  • Ability to translate business requirements into actionable technical or functional tickets
  • Ability to triage, prioritize, and execute operational requests—demonstrating solution-oriented thinking, accuracy, and accountability
  • Proven skill in supporting end-to-end employee processes
  • Stakeholder-focused communicator capable of supporting high-volume, time-sensitive requests with clarity and empathy
  • Strong project management abilities—able to assess needs, conduct analyses, build partnerships, and deliver improvements under tight deadlines
  • Experience working in highly regulated environments, handling compliance-driven reporting and confidential data with discretion
  • Resourceful, resilient in navigating ambiguity, and always seeking process improvement
  • Recognized for transforming manual error-prone tasks into automated, scalable solutions
Job Responsibility
Job Responsibility
  • Serve as the operational lead for the First Look Program, ensuring end-to-end delivery of all employee feedback and engagement processes associated with First Look pilots and launches
  • Oversee daily coupon generation via the Moola App—creating, testing, and uploading coupons for experiences, Originals, and Chef Services
  • handle ad hoc requests for high-value coupons and expansion to new teams
  • Manage Airtable platform operations in partnership with BizTech, including coupon uploads, supply updates, rollout of new cities, and regular Airtable enhancements for a user-friendly employee experience
  • Coordinate with partner teams (BizTech, Supply Managers) to clarify ownership, standardize supply request guidelines, and mitigate operational bottlenecks
  • Assume full responsibility for the First Look support channel (e.g., canwehelp@), addressing Jira tickets/employee queries efficiently, maintaining canned responses for recurring questions, and collaborating with COEs for complex cases
  • Drive process improvements in the First Look Program, including tracking engagement metrics, audit reviewing coupon usage, optimizing survey flows, and enhancing communication to ensure a seamless and equitable experience for employees
  • Ensure full documentation (SOPs, training guides) of all First Look operations and maintain weekly reporting to leadership, including program engagement reviews
  • Serve as an operational point of contact for business partners, leaders, new hires, and employee queries, converting high-volume email traffic and requests into manageable, trackable JIRA tickets and processes
  • Manage multiple, concurrent projects with shifting priorities, including requirements gathering, project brief creation, implementation planning, and outcome documentation
What we offer
What we offer
  • bonus
  • equity
  • benefits
  • Employee Travel Credits
Read More
Arrow Right

Senior Specialist, Convenience Marketing

Circle K are hiring a Senior Specialist, Convenience Marketing to join our team!...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6+ years’ experience in retail marketing or related fields
  • Strong project management and campaign execution skills
  • Proven ability to work cross-functionally and manage third-party suppliers
  • Data-driven mindset with strong analytical and problem-solving skills
  • Excellent communication, presentation, and stakeholder management abilities
Job Responsibility
Job Responsibility
  • Lead marketing for Circle K’s category & convenience products, ensuring Circle K retail stores are ready to trade, in line with agreed commercial, marketing and brand goals
  • Liase with loyalty team to lead in the development of all Extra loyalty marketing collateral
  • Work and collaborate with the Marketing & Category Management team to direct, plan & implement the commercial and brand strategy for Circle K stores nationwide
  • Collaborate with the global brand team to ensure all marketing elements align with global direction
  • Plan and execute multi-channel marketing campaigns to drive sales and brand engagement with an on-time, consistent and clear approach to each project
  • Collaborate with cross-functional teams to implement brand strategies in Circle K stores
  • End to end management of Circle K annual promotional cycle – concept, briefing design requirement, print & delivery to all sites across the network
  • Management & creation of site execution best practice for onsite POS elements
  • Develop an annual marketing plan, ensuring consistency across campaigns
  • Manage ATL & BTL marketing plans with a structured, budget-conscious approach
  • Fulltime
Read More
Arrow Right

Business Support Executive

Join our dynamic team as a Business Support Executive and become the backbone of...
Location
Location
United Kingdom , London
Salary
Salary:
47000.00 - 50000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly literate/numerate and preferably degree-educated
  • an excellent communicator, both in writing and verbally
  • possessing gravitas, diplomacy, and strong influencing skills
  • outstandingly organised, able to prioritise and multi-task effectively
  • detail-oriented with extremely high standards of work
  • confident in engaging with senior managers in large blue-chip companies
  • proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook) and skilled in using these tools regularly
  • a team player who can build connections and work independently when needed
  • empathetic, with a good sense of humour
  • passionate about healthcare matters
Job Responsibility
Job Responsibility
  • Provide full administrative and PA support to two full-time partners and one part-time partner, along with ad hoc support for our team of Analysts and Consultants
  • anticipate needs by understanding business priorities and direction
  • serve as the first point of contact for prospective clients and handle requests from existing clients on behalf of the Directors
  • manage diaries, coordinate international travel, and handle paperwork with precision
  • efficiently monitor emails during meetings or when out of the office to ensure seamless communication
  • oversee sales invoicing and supplier payments, keeping our financials in check
  • draft and manage office budgets while producing monthly financial management reports
  • facilitate bookkeeping processes and act as a liaison with accountancy, payroll, and pension services
  • create a vibrant office/home working environment, ensuring smooth operations and H&S compliance
  • collaborate with our HR legal team on various HR duties
What we offer
What we offer
  • 25 days holiday plus BH
  • pension
  • private medical insurance
  • lovely modern office space
  • Fulltime
Read More
Arrow Right

Global Mobility Senior Manager

The role involves strategic oversight of global mobility programs, ensuring alig...
Location
Location
Japan , Tokyo
Salary
Salary:
12000000.00 - 14000000.00 JPY / Year
https://www.randstad.com Logo
Randstad
Expiration Date
June 29, 2026
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience in global mobility, compensation & benefits (C&B), or international HR
  • Deep knowledge of international immigration laws, tax regulations, and compliance standards
  • Strong client service orientation with the ability to provide excellent support to employees and managers
  • Proven leadership and people management skills, with the ability to foster teamwork and motivate team members
  • Expertise in building and enhancing team performance
  • Capability to work effectively with cross-functional teams such as HR, Finance, Legal, and external vendors
  • Excellent verbal and written communication skills in both Japanese and English
  • Ability to manage multiple projects simultaneously and prioritize tasks efficiently
  • Strong problem-solving skills, with an aptitude for identifying issues and implementing effective solutions
  • Adaptability and flexibility to respond to changing business needs and provide strategic support
Job Responsibility
Job Responsibility
  • Strategic Oversight of Global Mobility Programs: Provide vision and direction for global mobility initiatives, ensuring alignment with organizational goals and long-term talent strategies
  • Policy Design and Governance: Oversee the development and implementation of comprehensive global mobility policies, ensuring adherence to international standards, legal compliance, and inclusive practices
  • Cross-Functional Coordination: Collaborate with senior leaders across HR, payroll, finance, and legal departments to ensure seamless execution of international assignments and strategic talent management
  • Vendor Partnerships and Relationship Management: Establish and optimize relationships with external service providers, including immigration consultants, relocation specialists, and tax advisors, to deliver exceptional service quality
  • Risk Management and Compliance: Monitor and mitigate risks associated with international assignments, including legal liabilities, tax implications, and geopolitical challenges, by implementing proactive measures
  • Global Talent Strategy Integration: Contribute to the design and execution of strategies that enhance talent mobility within and across regions, fostering a resilient and diverse workforce
  • Financial Planning and Budgeting: Oversee budget allocation for global mobility programs, ensuring cost efficiency while maintaining a high standard of support for expatriates
  • Data Analytics and Insights: Leverage data to provide actionable insights on global mobility trends, program effectiveness, and talent outcomes, enabling evidence-based decision-making
  • Continuous Improvement and Innovation: Monitor global mobility operations and identify areas for improvement. Lead initiatives to innovate processes, implement technology, and adopt industry best practices to enhance efficiency and effectiveness
  • Leadership and Team Development: Mentor and guide the Global Mobility team, fostering professional growth and cultivating expertise within the department
What we offer
What we offer
  • 健康保険
  • 厚生年金保険
  • 雇用保険
  • 土曜日
  • 日曜日
  • 祝日
  • Fulltime
Read More
Arrow Right

Senior Media Specialist

Senior Media Specialist role at AKQA Johannesburg, working a late-shift schedule...
Location
Location
South Africa , Johannesburg
Salary
Salary:
Not provided
akqa.com Logo
AKQA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated success in planning, executing, and optimizing performance marketing campaigns
  • Deep understanding of paid media platforms, bidding strategies, and digital marketing trends
  • Skilled in using analytics tools to evaluate performance and guide strategic decisions
  • Strong project management abilities with proven success in managing cross-functional collaboration
  • Excellent communication and client-facing skills
  • Experience working with global clients and accommodating international time zones is a plus
Job Responsibility
Job Responsibility
  • Partner closely with the Media Director to support and grow global client relationships
  • Lead or support client calls scheduled during later South African hours
  • Represent the team in cross-regional meetings with AKQA studios and global clients
  • Develop and oversee end-to-end performance marketing strategies across Google Ads, Meta, Programmatic, and other paid media platforms
  • Lead media planning, forecasting, execution, and optimization of campaigns
  • Analyze and report on campaign performance, translating insights into actionable recommendations
  • Collaborate with internal teams to ensure alignment across creative, media, and strategy
  • Define and track performance KPIs
What we offer
What we offer
  • Hybrid approach including required in-office days
  • Accommodations or flexibility discussed during interview process
  • Equal opportunity employer
  • Culture of respect
  • Opportunities for career progression
  • Fulltime
Read More
Arrow Right

Senior Media Specialist

At AKQA, we blend the imaginative application of art and science to create beaut...
Location
Location
South Africa , Johannesburg
Salary
Salary:
Not provided
akqa.com Logo
AKQA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated success in planning, executing, and optimizing performance marketing campaigns
  • Deep understanding of paid media platforms, bidding strategies, and digital marketing trends
  • Skilled in using analytics tools to evaluate performance and guide strategic decisions
  • Strong project management abilities with proven success in managing cross-functional collaboration
  • Excellent communication and client-facing skills
  • Experience working with global clients and accommodating international time zones is a plus
Job Responsibility
Job Responsibility
  • Partner closely with the Media Director to support and grow global client relationships
  • Lead or support client calls scheduled during later South African hours
  • Represent the team in cross-regional meetings with AKQA studios and global clients
  • Develop and oversee end-to-end performance marketing strategies across Google Ads, Meta, Programmatic, and other paid media platforms
  • Lead media planning, forecasting, execution, and optimization of campaigns to deliver measurable results
  • Analyze and report on campaign performance, translating insights into actionable recommendations
  • Collaborate with internal teams to ensure alignment across creative, media, and strategy
  • Define and track performance KPIs, ensuring ongoing optimization and achievement of client goals
  • Fulltime
Read More
Arrow Right

Senior Sigmafine Specialist

We are looking for a solution implementer or model designer in the disciplines o...
Location
Location
United States; Italy , Houston; Milan; Turin
Salary
Salary:
Not provided
sigmafine.com Logo
Pimsoft
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Degree and Education background: Computer Science, Chemical Engineer, Electrical Engineer, Instrumentation Engineer, Software Engineer and related disciplines
  • 5 years of industrial experience which 3 years of experience in implementing Solutions related to the Energy Environment
  • Ability to understand/troubleshoot process and have good analytical/reasoning ability
  • Ability to work with Material Balance Production Accounting (Pimsoft Sigmafine or other) Manufacturing Execution System, Process Historian (OSIsoft PI), Software Development Kits, Business Intelligence applications and Relational Databases (Oracle or SQL Server)
  • Broad knowledge of refinery and petrochemical process technologies, (e.g., crude unit, reformer, catalytic cracker, olefins furnace cracker, etc.) for those covering projects under Material Balance and Oil Movements
  • Sound systems/programming experience in VB.NET, C#, SQL, MDX, MS SQL Reporting Services, Web Services, databases, and SDLC relevant to project implementation
  • High level of verbal and written communication skills (English essential, Other Languages is an added asset)
  • Technical/professional knowledge & skills: expertise demonstrated through problem-solving, applying technical knowledge, and product and service management for the functional area which one operates
  • Adaptability: Maintaining effectiveness when experiencing major changes in personal work tasks or the work environment
  • adjusting effectively to work within new work structures, processes, requirements or cultures
Job Responsibility
Job Responsibility
  • Participate as Team member or Lead Engineer in the Implementation of Sigmafine according to project scope and specifications
  • Responsible for technical delivery of the project
  • Develop and approve project related documentation (application design, functional design, detail design, user manuals, test strategies, training material)
  • Deliver training courses on Pimsoft Delivery Services line
  • Perform Technical Advisory Role in the projects on technical issues
  • Periodically provide status updates to the project manager on project issues and progress
  • Provide required support for Business Consultancy and generation of Technical proposals
  • Develop internal tools to streamline the implementation of projects
  • To be prepared to travel up to 50%
  • Be a good Ambassador of Pimsoft at the client site
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy