Senior Executive Legal Assistant Job at Beacon Hill (Austin)

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Remote working experience essential
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Managing schedules, calendars and travel appointments
Collaborating with other team members globally
Dealing with varying communications from both internal and external parties
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize

Fulltime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States , Philadelphia

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize
Liaising with stakeholders to help ensure goals are achieved

Fulltime

Executive assistant, business law

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

75000.00 - 90000.00 CAD / Year

Randstad

Expiration Date

February 12, 2026

Requirements

Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum of five (5) years of experience in a similar role with senior management, with experience ideally acquired in a professional services environment
Requires an understanding of the legal practice of Litigation and in-depth knowledge of business and legal terminology
Excellent command of French and English, both spoken and written
Advanced skills in using the Microsoft Office 365 suite
Ability to work independently with minimal supervision and collaboratively within a dynamic team with tact, respect and professionalism
High level of discretion, professionalism and ability to handle extremely confidential information
Flexibility and ease in evolving in a fast-paced and constantly changing environment
Critical thinking skills required to plan, organize and problem solve proactively
Concern for high level service, sense of initiative, rigor and good judgment

Job Responsibility

Administrative and legal support to 2 lawyers and 2 associates
Managing the workflow of lawyers’ support needs with access to emails, calendar, files, due dates, and client-related activities to provide day-to-day administrative support
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements including preparing itineraries
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
File management
Monitoring emails, assessing priorities, gathering relevant information, taking appropriate action and preparing responses
Receiving, handling, screening and/or directing incoming calls as directed by lawyers
responding to routine inquiries and requests from clients

What we offer

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program, and a technology expense allowance
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

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Executive Assistant

Executive Assistant role supporting a prestigious barristers' chambers in Temple...

Location

United Kingdom , London

Salary:

38000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong written communication skills
Excellent organisational abilities
Proficiency in Microsoft Word and Excel
Keen attention to detail
Ability to work efficiently both independently and as part of a team
Experience in diary management
Professional telephone manner
Commitment to confidentiality
Understanding of GDPR requirements

Job Responsibility

Manage annual renewals for Practising Certificates and Professional Indemnity Insurance
Oversee onboarding/offboarding processes for new tenants and members
Organise in-house training and maintain CPD requirements
Provide ad hoc support to the Head of Chambers and members including diary and travel management
Coordinate internal meetings and support senior management with scheduling
Assist Finance Manager with invoicing and expenses
Assist in organising mini-pupillages and university events
Prepare welcome packs and coordinate logistics for pupillage-related events
Support the Marketing Manager in coordinating events and trips for senior management
Help arrange marketing-related logistics and materials

What we offer

Private Medical Insurance
Pension scheme membership
22 days holiday + 8 bank holidays

Fulltime

Executive Assistant

Executive Assistant maternity cover position supporting a distinguished team of ...

Location

United Kingdom , London

Salary:

38000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a professional services environment, ideally within legal, financial, or consultancy sectors
Strong organisational skills with the ability to manage multiple priorities in a fast-paced setting
Excellent written communication and attention to detail
Proficiency in Microsoft Office (Word and Excel essential)
Professionalism, discretion, and a strong commitment to confidentiality (including GDPR awareness)
A confident and polished manner, with experience of diary management and liaising at senior levels

Job Responsibility

Manage renewals of Practising Certificates and Professional Indemnity Insurance
Oversee the onboarding and departure of tenants and members
Coordinate in-house training programmes and ensure compliance with CPD requirements
Provide high-level support to the Head of Chambers and members, including diary and travel management
Support senior management by scheduling and coordinating internal meetings
Assist the Finance Manager with invoicing, expenses, and other finance-related administration
Provide day-to-day administrative support across chambers
Assist with the coordination of pupillage applications, mini-pupillages, and university outreach events
Prepare induction materials and oversee logistics for pupillage-related activities
Work with the Marketing Manager to deliver chambers' events and networking functions

What we offer

Private Medical Insurance
Pension scheme membership
22 days holiday + 8 bank holidays

Fulltime

Legal Assistant

The Legal Assistant position is responsible for assisting the General Counsel an...

Location

United States , Bonita Springs

Salary:

Not provided

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Five years + of related, demonstrated legal secretary functions with emphasis in corporate law and regulations, and/or healthcare industry, and/or senior care industry preferred
Four-year college degree
Ability to communicate effectively in writing and verbally
Ability to read, analyze, and interpret legal documents
Ability to effectively present information to top management and/or boards of directors
Ability to use Microsoft Windows
Must be proficient in Excel
Ability to use email and the Internet
Ability to work under minimum supervision and demonstrate self-initiative and willingness to learn
Must be detail-oriented

Job Responsibility

Coordinates the discharge process for all company communities, including Independent Living, Assisted Living and Skilled Nursing
Drafts discharge letters and works with local counsel on collections and evictions
Coordinates spreadsheets for tracking of discharges and evictions
Assists with general corporate matters and responsible for archiving corporate documents in the appropriate forums
Coordinating execution of documents, including obtaining signatures and notary services
Assisting with due diligence requests and compiling necessary documentation
Managing entity renewals and maintaining compliance records
Answering and fielding incoming calls in a professional manner
Establishes and maintains relationships, credibility, and trust with clients, stakeholders, legal team members and other colleagues
Providing general project support and administrative assistance as needed

What we offer

medical, dental, vision, life and disability insurances
paid time off
paid holidays
401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Executive Assistant

Temporary Executive Assistant supporting the Head of Finance and Head of Legal. ...

Location

United Kingdom , London

Salary:

24.00 - 26.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA/PA experience at senior level
Strong organisational and multitasking skills
A confident communicator with a calm, solutions-focused approach
Minute-taking experience with excellent attention to detail
Experience supporting a Head of Finance or Head of Legal is highly desirable

Job Responsibility

Providing seamless EA support to two senior leaders
Managing complex diaries & scheduling across time zones
Preparing documents, presentations & board packs
Taking accurate and professional meeting minutes
Handling confidential information with discretion
Acting as the go-to person for coordination & organisation

Parttime

Senior Executive Legal Assistant

Beacon Hill

Location:
United States , Austin

Category:
Legal

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 07, 2026

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