Senior Executive Legal Assistant Job at Beacon Hill (Austin)

Senior Executive Legal Assistant

Beacon Hill Legal is partnering with a nationally recognized law firm in Austin,...

Location

United States , Austin

Salary:

80000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent professional experience required
5+ years of experience providing comprehensive support to organizational leadership within a law firm
3+ years of legal administrative or legal assistant experience required
Advanced proficiency in Microsoft Office Suite
Minimum typing speed of 60 wpm
Exceptional grammar, proofreading, attention to detail, and organizational skills

Job Responsibility

Manage attorney workflow, delegation, and quality control
Serve as liaison with clients and internal teams, ensuring confidentiality
Anticipate needs, manage shifting priorities, and solve administrative issues
Support business development activities and events
Handle calendars, scheduling, travel, and email management
Prepare and proofread legal documents
maintain organized files
Assist with new matter intake, billing, budgeting, and reporting
Track projects and deadlines
update stakeholders

Fulltime

Executive Assistant Senior - Legal Services

The Executive Assistant Senior is responsible for providing overall secretarial ...

Location

United States , Irving

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma required
5 years of experience in office and calendar management is required
Experience working in supported functions' work processes and environment is preferred
Experience coordinating and supporting the Executives’ multiple projects and schedules
Experience booking travel arrangements both ahead of time and last minute
Certified Administrative Professional (CAP) certification preferred
Professional Administrative Certification of Excellence (PACE) is preferred
Excellent communication skills and organization skills required

Job Responsibility

Maintain executive’s calendar, scheduling meetings and appointments as requested
Plans, coordinates and participates in administrative and board-level meetings
Provides polite, courteous and professional reception and telephone service
Reads incoming correspondence
Composes correspondence requiring understanding of hospital operations and policies
Makes complex travel arrangements for individual executives or groups
In the executive’s absence, responds to requests for action or information
Provides assistance and training to peers and subordinates on equipment, hospital policies and workplace standards
Performs all duties in a manner that protects the confidentiality of patients

Fulltime

Legal Executive Assistant

We are looking for an experienced Legal Executive Assistant to provide high-leve...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an executive assistant or senior administrative support role
experience within a legal setting is preferred
Demonstrated success managing multiple priorities, executive calendars, and shifting deadlines in a fast-paced environment
Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Experience preparing expense reports and working with expense management platforms such as Concur is preferred
Excellent written and verbal communication skills, along with strong organization and sound problem-solving ability
Ability to handle sensitive and confidential information with professionalism and discretion
Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties, is helpful

Job Responsibility

Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments
Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness
Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use
Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule
Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness
Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations
Contribute to special projects and provide broader administrative support across teams as business needs evolve

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Senior Executive Assistant

The Sr. Executive Assistant serves as a strategic and administrative partner to ...

Location

United States , Surprise

Salary:

Not provided

Sun Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Communications, Healthcare Administration, Legal Studies, Public Administration, or a related field preferred
Equivalent combinations of education, training, and relevant executive support experience will be considered
Relevant certifications (e.g., CAP, PMP, governance administration, legal administrative credentials, or comparable professional development) are a plus
Minimum of five (5) years of progressively responsible experience providing executive-level administrative and operational support to senior leaders or executive leadership teams required
Demonstrated experience supporting board, committee, governance, legal, compliance, executive office, or enterprise administrative operations preferred
Prior experience in healthcare, nonprofit, legal, regulated, governance-intensive, or highly confidential environments strongly preferred
Experience coordinating complex executive workflows, sensitive documentation, cross-functional initiatives, and enterprise-level administrative activities preferred

Job Responsibility

Supports execution and alignment of enterprise priorities, strategic initiatives, and leadership objectives
Assists in translating leadership direction into structured coordination, communication, and operational follow-through
Coordinates calendars, meetings, travel, presentations, and related logistics in support of executive and departmental operations
Supports board, committee, governance, and legal-related meetings and activities
Coordinates agendas, packets, minutes, governance materials, and follow-up documentation
Assists with management of governance, compliance, legal, and corporate records
Facilitates coordination across departments to support enterprise-wide alignment and effective collaboration
Coordinates special projects, leadership workflows, and administrative initiatives across supported functional areas
Maintains administrative systems, tracking tools, and operational support resources that promote continuity and responsiveness
Supports records management, policy resources, institutional knowledge systems, and administrative continuity practices

What we offer

Comprehensive health benefits (Medical, Dental & Vision)
401k with immediate vesting and up to 4% employer match
Tuition Reimbursement
Exclusive discounts through The Employee Network
Access to the Employee Association, supporting team members in need

Fulltime

Executive Legal Assistant

Are you a proactive administrative professional who thrives in a fast-paced, hig...

Location

Canada , Toronto

Salary:

65000.00 - 90000.00 USD / Year

Randstad

Expiration Date

July 12, 2026

Requirements

Minimum of 3–5 years of experience as a Legal Assistant or Executive Assistant within a law firm
Previous experience in litigation is highly preferred
Proven track record of longevity and stability in previous professional roles
Demonstrated experience managing high-volume workloads and complex administrative tasks
Post-secondary education in Legal Office Administration, business administration, or a related field
Ability to work in-office as required per the team's rotating schedule

Job Responsibility

Manage a high-volume executive inbox, prioritizing urgent correspondence and flagging critical litigation deadlines
Provide comprehensive executive support, including complex calendar management and travel coordination for senior lawyers
Draft, proofread, and edit legal documents and correspondence with a high degree of accuracy and attention to detail
Oversee the full lifecycle of litigation files, ensuring all documents are correctly filed within the IManage system
Act as a project coordinator for long-term legal projects, ensuring milestones are met and stakeholders are kept informed
Coordinate daily schedules and prepare briefing materials for meetings, hearings, and client consultations
Foster strong professional relationships with clients, opposing counsel, and internal teams to ensure smooth communication
Maintain organized digital and physical filing systems, adhering to strict confidentiality and data management protocols
Assist with the preparation of court filings and specialized litigation documentation as required
Support the broader business administration team during peak periods or team-building initiatives

What we offer

Competitive annual salary ranging from $60,000 to $85,000 based on experience
Comprehensive benefits package including medical and dental coverage starting after three months
Access to a Healthcare Spend Account (HSA) and General Spend Account
Paid time off including 3 weeks of vacation and 12 sick days annually
Hybrid work model with the flexibility to coordinate your schedule with a collaborative team
Work in a prestigious downtown Toronto office that is TTC accessible
Opportunity to work with a highly respected, easygoing, and collaborative lead lawyer
Professional development within a firm that values long-term stability and employee well-being

Fulltime

Senior Executive Assistant

The Senior Executive Assistant to the President of Europe provides high‑impact, ...

Location

Belgium , Waterloo

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting senior executives (President, EVP, or equivalent) in a complex, matrixed organization
Proven ability to operate with confidence and credibility at the most senior levels
Strong business judgment, problem-solving skills, and ability to manage ambiguity and competing priorities
Demonstrated experience handling confidential and sensitive information with maturity and discretion
Exceptional organizational and time-management skills
ability to 'calendar engineer' effectively
Strong written and verbal communication skills in English
comfortable preparing executive-level materials
High level of digital fluency (Microsoft 365, collaboration tools, virtual meeting platforms, AI)
Culturally aware and comfortable working across geographies, time zones, and diverse leadership styles

Job Responsibility

Serve as the primary administrative point of contact for the President of Europe, managing a highly complex and dynamic calendar across multiple time zones
Anticipate needs, proactively manage priorities, and exercise sound judgment on scheduling, stakeholder access, and time allocation
Support preparation for key governance forums (e.g., leadership meetings, steercos, QBRs, external engagements), including coordination of materials and follow-ups in partnership with Chiefs of Staff and leadership teams
Handle sensitive and confidential matters with the highest level of discretion and professionalism
Act as an administrative liaison between the President and senior internal and external stakeholders across Europe and global functions
Manage correspondence, briefings, presentations, and meeting materials on behalf of the President
Ensure effective communication flow, tracking actions and decisions and following up to drive closure
Coordinate complex international travel, logistics, and expense management in line with company policies
Support compliance-related processes, including NDAs, contracts, and other governance requirements, in alignment with Legal, Compliance, and Corporate Security guidelines
Support the Europe leadership team rhythm (LT meetings, offsites, engagement activities)

Fulltime

Senior Legal Assistant

Robert Half Legal is seeking a highly experienced and proactive Senior Legal Ass...

Location

United States , Beverly Hills

Salary:

105000.00 - 120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years as a Legal Assistant in a premier law firm or sophisticated in-house legal department
Direct experience supporting General Counsel, CLO, or other senior legal leadership
Strong knowledge of transactional/litigation tracking, corporate governance, and contract administration
Advanced experience with iManage or similar document management systems
Proficient with CLM platforms and e-signature tools (e.g., DocuSign, Adobe Sign)
Advanced skills in Microsoft Office Suite, especially document formatting/comparison in Word

Job Responsibility

Oversee and coordinate day-to-day operations of the legal department
Manage department-wide legal calendar (transactions, litigation, regulatory filings, board meetings, contract renewals)
Maintain centralized matter tracking and coordinate with outside counsel on scheduling, filings, invoices, and matter budgets
Supervise document management in iManage and enforce file naming/organization protocols
Manage full contract lifecycle: intake, routing, approvals, execution, archiving
Coordinate internal and external signings, including high-volume closings
Maintain corporate records, governance materials, entity documentation, and executed agreements
Serve as liaison between Legal and other internal business units (Acquisitions, Finance, HR, Operations, Risk & Insurance)
Oversee scheduling, correspondence, invoice processing, and department reporting
Handle confidential corporate, financial, transactional, and litigation matters with utmost discretion

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Senior Legal Assistant

Robert Half Legal is seeking a highly experienced and proactive Senior Legal Ass...

Location

United States , Beverly Hills

Salary:

105000.00 - 120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years as a Legal Assistant in a premier law firm or sophisticated in-house legal department
Direct experience supporting General Counsel, CLO, or other senior legal leadership
Strong knowledge of transactional/litigation tracking, corporate governance, and contract administration
Advanced experience with iManage or similar document management systems
Proficient with CLM platforms and e-signature tools (e.g., DocuSign, Adobe Sign)
Advanced skills in Microsoft Office Suite, especially document formatting/comparison in Word

Job Responsibility

Oversee and coordinate day-to-day operations of the legal department
Manage department-wide legal calendar (transactions, litigation, regulatory filings, board meetings, contract renewals)
Maintain centralized matter tracking and coordinate with outside counsel on scheduling, filings, invoices, and matter budgets
Supervise document management in iManage and enforce file naming/organization protocols
Manage full contract lifecycle: intake, routing, approvals, execution, archiving
Coordinate internal and external signings, including high-volume closings
Maintain corporate records, governance materials, entity documentation, and executed agreements
Serve as liaison between Legal and other internal business units (Acquisitions, Finance, HR, Operations, Risk & Insurance)
Oversee scheduling, correspondence, invoice processing, and department reporting
Handle confidential corporate, financial, transactional, and litigation matters with utmost discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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