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Senior Executive Coordinator

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BioMarin Pharmaceutical

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Location:
United States , San Rafael

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

104800.00 - 144100.00 USD / Year
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Job Description:

Provide administrative support to the Chief Corporate Affairs and Patient Advocacy Officer and the broader Corporate Affairs team across a range of activities from employee engagement events (such as company-wide meetings) to patient advisory boards. This role will also be responsible for everyday administrative tasks, such as scheduling meetings, handling contracts, helping with the departmental budget and managing travel for the Chief Corporate Affairs and Patient Advocacy Officer.

Job Responsibility:

  • Manage and coordinate meetings for the Chief Corporate Affairs and Patient Advocacy Officer and members of Corporate Affairs Leadership Team, as needed
  • schedule meetings/rooms for multiple stakeholders across functions and resolving calendar conflicts
  • Provide administrative support to the Corporate Affairs team for employee engagement events, including all hands meetings, roundtables and other activities
  • Provide administrative support to the Corporate Affairs team for patient advocacy events, including advisory board meetings
  • Offer onsite support to guests, including patient and their families, for visits to BioMarin
  • this includes coordination of travel
  • Coordinate travel and expense reports for Chief Corporate Affairs Officer, as well as people whom we engage to speak at BioMarin events, including patients
  • Help manage department budget cycles, including long range planning, annual budget planning and monthly financial reporting
  • Assist team in contract submission process, including purchase order requests, tracking statements of work and managing third party invoices
  • Perform independent research and preparing information for special projects, as requested
  • Coordinate, assemble and proof presentations, agendas and other meeting materials
  • Assist with other administrative projects, as needed

Requirements:

  • At least 8 years of executive level support VP, S/EVP, or C-level and office administration
  • Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint)
  • Concur expense reporting
  • Bachelor’s degree preferred

Nice to have:

  • Ability to work well with leaders, colleagues, peers and outside vendors
  • Sound judgment and discretion with sensitive/confidential and proprietary information
  • Excellent interpersonal and communications skills
  • ability to be flexible in a fast-paced, fluid environment
  • Ability to think proactively, creatively and strategically across multiple projects
  • Team-oriented work style
  • Excellent attention to detail (ability to spot typos and misspellings) and responsiveness to deadlines
  • Strong skill with spreadsheets
  • will assist team with budget management
What we offer:
  • Discretionary annual bonus
  • Discretionary stock-based long-term incentives
  • Paid time off
  • Company-sponsored medical, dental, vision, and life insurance plans

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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