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Citi Logo Citi · Office Administration

Senior Executive Assistant

United Kingdom, London · Job Posted November 21, 2025
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Job Description

Under limited direction, provide administrative support to the UK and EMEA Co-Head of DCM and other senior bankers within Financing. Duties are complex and highly confidential in nature requiring a great use of discretion. The role will include extensive client interaction and liaison at CEO / Chairman level as well as regular contact and communication with high-level management both within Citi and externally.

Job Responsibility

  • Complex calendar management using own initiative and exercising own judgement
  • Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager's attention
  • Monitor and ensure implementation of company policy
  • Coordinate all aspects of executive level manager appointments, meetings, receptions and conference/video calls
  • Assist with creation/modification of presentations, spreadsheets and other various documents
  • Collation and preparation of expense receipts and supporting documentation for Mumbai team processing
  • Coordinate travel arrangements, understanding executive's travel preferences and needs, using initiative in managing itinerary times and costings
  • Arrangement of Visas where required
  • Create and maintain correspondence and record files
  • Assist and fill in for other support staff
  • Train, coach or guide other administrative staff where required
  • Assist with any other ad hoc reports and special projects as required
  • Run and review weekly and monthly client tracking reports on internal reporting systems ensuring deadlines are met
  • Assist in organising group morale events and franchise parties
  • Assist with Client events and roadshows where required
  • Enter and manage client meetings via internal CRM application
  • Appropriately assess risk when business decisions are made
  • May prepare and review materials and correspondence for meetings
  • Prepares, reconciles and tracks expense reports

Requirements

  • Proven experience of operating all office equipment and ability to train others in use of the same
  • Substantial experience of operating in a similar role in a professional services environment, ideally within IB
  • Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
  • Demonstrable experience of working effectively in a high-pressure and challenging environment
  • Highly proficient in MS Office applications, including use of Outlook as a business tool
  • Strong IT skills
  • experience of internal Citigroup applications an advantage
  • Strong interpersonal and organizational skills
  • Consistently demonstrates clear and concise written and verbal communications skills
  • Attention to detail
  • Ability to multitask effectively and efficiently and meet all expected deadlines
  • Ability to take unexpected eventualities in their stride, and to cope well under pressure
  • Self-motivated and detail oriented
  • Excellent organisational skills, with strong background in managing multiple priorities
  • Significant experience at senior level within a corporate environment, ideally within IB
  • Degree level qualification an advantage
  • Professional secretarial qualifications advantageous

Nice to have

  • Degree level qualification
  • Professional secretarial qualifications
  • Experience within Investment Banking (IB)
  • Experience with internal Citigroup applications
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