CrawlJobs Logo
SRG Logo SRG · Office Administration

Senior Executive Assistant

United Kingdom, Marlow · Job Posted June 10, 2026
Apply Position
Job Link Share

Job Description

A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast-paced leadership environment. While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.

Job Responsibility

  • Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
  • Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
  • Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
  • Creating and managing agendas for leadership, virtual team, and workstream meetings
  • capturing minutes, decisions, and actions
  • and ensuring clear follow-through
  • Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
  • Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Requirements

  • Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
  • Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
  • Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
  • Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
  • Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones
SRG - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Senior Executive Assistant

8 matching positions

Senior Executive Assistant

An exceptional opportunity has arisen for an experienced Senior Executive Assist...
Location
Location
United Kingdom , London
Salary
Salary:
75000.00 - 85000.00 GBP / Year
goodmanmasson.com Logo
Goodman Masson
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Significant experience as a Senior Executive Assistant within an international academic, diplomatic, governmental or policy-focused organisation
  • Strong experience supporting boards, committees or governance structures
  • Proven experience organising meetings for senior officials, academics or political stakeholders
  • Exceptional organisational and coordination skills with the ability to manage complex logistics months in advance
  • Outstanding interpersonal and influencing skills with the gravitas to engage senior-level stakeholders confidently
  • Experience operating within fast-paced or entrepreneurial environments
  • Excellent minute taking and administrative governance experience
  • A flexible, diplomatic and highly proactive approach
  • The ability to take ownership and see projects through from start to finish
  • Experience navigating governance or compliance-related processes across international or academic settings would be highly advantageous
Job Responsibility
Job Responsibility
  • Complex international diary and travel management across multiple time zones
  • Coordinating and delivering international board meetings from planning through to completion
  • Organising venues, travel, accommodation and meeting logistics across Europe
  • Preparing and distributing board papers and meeting documentation
  • Liaising confidently with senior academics, policymakers and high-ranking officials
  • Ensuring local meeting formalities and governance requirements are adhered to across different European jurisdictions
  • Minute taking and meeting follow-up actions
  • Supporting the coordination of larger Main Board meetings and Annual Councils alongside the existing Senior EA
  • Managing stakeholder engagement with tact, patience and professionalism
  • Working proactively to secure attendance and commitments from senior external board members with demanding schedules, having all details finalised 6 months before the board meetings are due to take place
What we offer
What we offer
  • Collaborative, intellectually stimulating and mission-driven culture
  • Flexibility of a part-time hybrid role
  • Parttime
Read More
Arrow Right

Senior Executive Assistant

At Boeing, we innovate and collaborate to make the world a better place. We’re c...
Location
Location
United States , Wichita
Salary
Salary:
62750.00 - 96200.00 USD / Year
boeing.com Logo
Boeing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma and/or GED
  • 10+ years of related experience
  • Ability to obtain a U.S. Secret Security Clearance and Special Program Access (for which the U.S. Government requires U.S. Citizenship)
Job Responsibility
Job Responsibility
  • Provides direct support to multiple executives and site leadership team
  • Performs various tasks contributing to office organization and efficiency
  • Prepares and distributes correspondence, reports, forms, and presentations
  • manages phone calls, email and access to executive
  • schedules and coordinates meetings, business travel and expense reports
  • Must be able to work under pressure and handle confidential matters with discretion
  • Exercises good judgment with strong written and verbal communication and ability to maintain a realistic balance among multiple priorities
  • Event and visitor management, including but not limited to badging, escorting, agendas, bios, catering
  • Must be able to anticipate needs, have a positive jump right in attitude
  • Must be able to multitask with strong organizational skills
What we offer
What we offer
  • health insurance
  • flexible spending accounts
  • health savings accounts
  • retirement savings plans
  • life and disability insurance programs
  • paid and unpaid time away from work
  • generous company match to your 401(k)
  • industry-leading tuition assistance program pays your institution directly
  • fertility, adoption, and surrogacy benefits
  • up to $10,000 gift match when you support your favorite nonprofit organizations
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

The Sr. Executive Assistant serves as a strategic and administrative partner to ...
Location
Location
United States , Surprise
Salary
Salary:
Not provided
sunhealth.org Logo
Sun Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Business Administration, Communications, Healthcare Administration, Legal Studies, Public Administration, or a related field preferred
  • Equivalent combinations of education, training, and relevant executive support experience will be considered
  • Relevant certifications (e.g., CAP, PMP, governance administration, legal administrative credentials, or comparable professional development) are a plus
  • Minimum of five (5) years of progressively responsible experience providing executive-level administrative and operational support to senior leaders or executive leadership teams required
  • Demonstrated experience supporting board, committee, governance, legal, compliance, executive office, or enterprise administrative operations preferred
  • Prior experience in healthcare, nonprofit, legal, regulated, governance-intensive, or highly confidential environments strongly preferred
  • Experience coordinating complex executive workflows, sensitive documentation, cross-functional initiatives, and enterprise-level administrative activities preferred
Job Responsibility
Job Responsibility
  • Supports execution and alignment of enterprise priorities, strategic initiatives, and leadership objectives
  • Assists in translating leadership direction into structured coordination, communication, and operational follow-through
  • Coordinates calendars, meetings, travel, presentations, and related logistics in support of executive and departmental operations
  • Supports board, committee, governance, and legal-related meetings and activities
  • Coordinates agendas, packets, minutes, governance materials, and follow-up documentation
  • Assists with management of governance, compliance, legal, and corporate records
  • Facilitates coordination across departments to support enterprise-wide alignment and effective collaboration
  • Coordinates special projects, leadership workflows, and administrative initiatives across supported functional areas
  • Maintains administrative systems, tracking tools, and operational support resources that promote continuity and responsiveness
  • Supports records management, policy resources, institutional knowledge systems, and administrative continuity practices
What we offer
What we offer
  • Comprehensive health benefits (Medical, Dental & Vision)
  • 401k with immediate vesting and up to 4% employer match
  • Tuition Reimbursement
  • Exclusive discounts through The Employee Network
  • Access to the Employee Association, supporting team members in need
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...
Location
Location
Vietnam , Ho Chi Minh City
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous office administration experience preferably within a large and complex financial services or similar organization
  • Highly proficient in Microsoft Office
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Demonstrated ability to quickly gain command of new systems
  • Self-motivated and detail oriented
  • Bachelor's/University degree or equivalent experience
Job Responsibility
Job Responsibility
  • Directly supports a C16 level manager and two Directors in Corporate Bank, and generally supports an entire department
  • Manages day to day calendar(s) of senior management
  • Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
  • May prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinates travel arrangements
  • prepare and distribute schedules/agendas for travel
  • Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  • Orders supplies and process invoices through Procure to Pay system
  • Process and follow-up on Virtual Requests
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

This is a high-impact, high-visibility role for an EA who thrives in a fast-movi...
Location
Location
United States , Pleasanton
Salary
Salary:
159700.00 - 216100.00 USD / Year
10xgenomics.com Logo
10x Genomics
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of EA or senior administrative experience, with meaningful time supporting C-Suite executives directly
  • Bachelor’s degree in Business Administration, Office Management, or equivalent relevant experience
  • Demonstrated track record in a fast-paced, scaling environment
  • A reputation for exceptional follow-through and proactive problem-solving
  • Fast, responsive communication style
  • Strong independent judgment
  • Exceptional organizational skills and meticulous attention to detail
  • Strong written and verbal communication skills
  • High proficiency in G-Suite, Microsoft Office, and DocuSign
  • Proven ability to handle sensitive and confidential information with absolute discretion
Job Responsibility
Job Responsibility
  • Serve as the dedicated EA to the Chief Commercial Officer and Global Head of Marketing
  • Own complex, high-volume calendar management
  • Prepare and distribute weekly meeting agendas
  • Act as the primary point of contact between the CCO, Global Head of Marketing, and internal and external stakeholders
  • Coordinate domestic and international travel
  • Prepare, edit, and proofread documents, reports, and presentations
  • Process expense reports, track budgets, and maintain accurate financial records
  • Support candidate experience during interview processes
  • Plan and execute team off-sites, corporate events, training sessions, and conferences
  • Manage incoming correspondence
What we offer
What we offer
  • Equity grants
  • Comprehensive health and retirement benefit programs
  • Annual bonus program or sales incentive program
  • Generous time off
  • Family friendly policies like parental leave
  • Health Package
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

Are you an experienced professional in business administration looking for a uni...
Location
Location
Canada , North York
Salary
Salary:
115000.00 - 125000.00 USD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
June 28, 2026
Flip Icon
Requirements
Requirements
  • Advanced proficiency in Microsoft Excel and accounting software such as Quickbooks or Quicken
  • Exceptional organizational skills with the ability to create foolproof systems and internal checklists
  • Strategic mindset with the initiative to question processes, review invoices critically, and suggest system improvements
  • Strong basic accounting and bookkeeping capabilities
  • Excellent interpersonal skills
  • sociable, conversational, and comfortable interacting with high-net-worth individuals and family members
  • High-level multitasking abilities tailored for a multifaceted business administration environment
  • A trustworthy and proactive nature, allowing executives to hand off tasks with complete peace of mind
  • 7 to 10 years of proven experience as an Executive Assistant, Personal Assistant, or Office Manager
  • Previous experience supporting High-Net-Worth (HNW) individuals or working within a Family Office is highly preferred
Job Responsibility
Job Responsibility
  • Provide comprehensive business administration support to senior executives, preparing correspondence and managing confidential information
  • Co-ordinate executives' schedules, appointments, reservations, and complex travel arrangements including private aviation and ground transport
  • Collect, track, assemble, and submit executives' corporate expenses
  • Manage new hires and coordinate onboarding information with HR
  • Organize and multi-task various personal requests, managing personal travel and family affairs on behalf of the executives
  • Manage and process personal invoices for multiple properties, including utilities, property taxes, maintenance, and repairs
  • Reconcile credit card payments using accounting software and manage all banking, wire transfers, and international currencies
  • Assist in the yearly collection of personal tax filing information, creating medical, vehicle, and donation schedules
  • Oversee daily office upkeep, ensuring adequate office, kitchen, and bathroom supplies are stocked
  • Manage maintenance contracts, coordinating with cleaners, security services, landscaping, and part-time staff
What we offer
What we offer
  • Highly competitive base salary
  • Annual discretionary bonus of 10% of the base salary
  • 3 weeks of standard vacation time
  • Additional paid time off during the winter school holiday break (mid-December to early January) that does not count against vacation time
  • Comprehensive benefits package with a negotiable three-month probationary period
  • A relaxed, slower-paced, and welcoming office environment in North York
  • Occasional flexibility to work from home on summer Fridays when executives are away
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

The Senior Executive Assistant to the President of Europe provides high‑impact, ...
Location
Location
Belgium , Waterloo
Salary
Salary:
Not provided
mastercard.com Logo
Mastercard
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Extensive experience as an Executive Assistant supporting senior executives (President, EVP, or equivalent) in a complex, matrixed organization
  • Proven ability to operate with confidence and credibility at the most senior levels
  • Strong business judgment, problem-solving skills, and ability to manage ambiguity and competing priorities
  • Demonstrated experience handling confidential and sensitive information with maturity and discretion
  • Exceptional organizational and time-management skills
  • ability to 'calendar engineer' effectively
  • Strong written and verbal communication skills in English
  • comfortable preparing executive-level materials
  • High level of digital fluency (Microsoft 365, collaboration tools, virtual meeting platforms, AI)
  • Culturally aware and comfortable working across geographies, time zones, and diverse leadership styles
Job Responsibility
Job Responsibility
  • Serve as the primary administrative point of contact for the President of Europe, managing a highly complex and dynamic calendar across multiple time zones
  • Anticipate needs, proactively manage priorities, and exercise sound judgment on scheduling, stakeholder access, and time allocation
  • Support preparation for key governance forums (e.g., leadership meetings, steercos, QBRs, external engagements), including coordination of materials and follow-ups in partnership with Chiefs of Staff and leadership teams
  • Handle sensitive and confidential matters with the highest level of discretion and professionalism
  • Act as an administrative liaison between the President and senior internal and external stakeholders across Europe and global functions
  • Manage correspondence, briefings, presentations, and meeting materials on behalf of the President
  • Ensure effective communication flow, tracking actions and decisions and following up to drive closure
  • Coordinate complex international travel, logistics, and expense management in line with company policies
  • Support compliance-related processes, including NDAs, contracts, and other governance requirements, in alignment with Legal, Compliance, and Corporate Security guidelines
  • Support the Europe leadership team rhythm (LT meetings, offsites, engagement activities)
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

Join a fast-growing consultancy and work directly with senior leadership in a hi...
Location
Location
United Kingdom , Guildford
Salary
Salary:
45000.00 - 55000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised, proactive, and detail-focused
  • Confident working with senior stakeholders
  • Able to juggle multiple priorities in a fast-paced environment
  • Reliable, solutions-focused, and hands-on
  • Experience in EA, operations, or team coordination (consultancy preferred)
Job Responsibility
Job Responsibility
  • Support the Managing Partner and leadership team
  • Manage diaries, meetings, and key priorities
  • Turn discussions into clear actions and follow-ups
  • Coordinate across teams to keep work on track
  • Support recruitment, onboarding, and people activities
  • Improve processes and drive operational efficiency
What we offer
What we offer
  • Broad, high-visibility role with real impact
  • Work closely with senior leadership
  • Hybrid flexibility
  • Clear progression as the business scales
  • Fulltime
Read More
Arrow Right