Senior Executive Assistant, Citi

Citi

Location:
Poland, Warsaw

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Senior Executive Assistant provides comprehensive administrative support to an individual or a group of individuals, primarily focusing on high-level administrative tasks. This includes managing correspondence, meticulously organizing calendars and appointments, coordinating conferences and calls and on-site events, arranging travel, and executing other essential administrative functions to ensure seamless operations.

Job Responsibility:

Directly supports a Head of CSC Poland and provides general administrative assistance to an entire Hub
Maintains close cooperation with the Business Office to ensure seamless operational support
Organises and coordinates events for the CSC, managing all logistical aspects
Manages day-to-day calendar for the Senior Executive, including scheduling and prioritizing appointments
Prepares and reviews materials and correspondence for meetings, ensuring accuracy and professionalism
Coordinates travel arrangements, including preparing and distributing detailed schedules and agendas
Orders supplies and processes invoices via the Procure to Pay system
Assists in ad-hoc events and special projects as required
Trains, coaches, or guides other administrative staff, contributing to Hub development
Appropriately assesses risk in business decisions, safeguarding the firm's reputation and assets

Requirements:

Previous office administration experience, preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional communication and interpersonal skills, with proven ability to effectively deal with senior stakeholders
Proficient English language skills (written and verbal)
Proven ability to work independently, managing multiple tasks and priorities effectively
Self-motivated, highly organized, and detail-oriented with a proactive approach
Bachelor's/University degree or equivalent experience

What we offer:

Competitive salary connected with discretionary annual performance bonus
Free access to learning platforms (eg. Udemy) which develop skills and individual interests
Social benefits: private medical care, Multisport, Employee Assistance Program, group insurance, pension program, MyBenefit platform
Work in a diverse and inclusive environment
Available multiple affinity and social networks & voluntary activities to engage with
Cooperation with teams around the world
Support of work-life balance

Additional Information:

Job Posted:
November 05, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Senior Executive Assistant