Senior Executive Assistant Jobs

Senior Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , San Jose

Salary:

107440.00 - 161160.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders and executives of our customers
Experience of administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor’s Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Senior Executive Assistant

Reporting directly to the General Counsel and Chief Compliance Officer, the Seni...

Location

United States , Redwood City

Salary:

158950.00 - 215050.00 USD / Year

Altos Labs

Expiration Date

Until further notice

Requirements

Bachelor's degree desired
8+ years of experience supporting Senior Executives
Experience in C-suite support, particularly General Counsel, is a plus
Experience interacting with and managing board of directors logistics a plus
Experience and interest in biotechnology and science a plus
Strong experience developing internal and external communications and cross-functional and global partnerships
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert level written and verbal communication skills
Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information

Job Responsibility

Completes a broad variety of administrative tasks for the GC/CCO including managing an active calendar of appointments and at times, complex meetings
completing expense reports
composing and preparing correspondence that is sometimes confidential
arranging complex and detailed travel plans, itineraries, and agendas
prepares and manages meeting minutes, and compiling documents for internal and external meetings
Provides a bridge for smooth communication between the GC/CCO's office and internal departments
demonstrating leadership to maintain credibility, trust and support with senior management staff
Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues
Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, and other department needs
Lead for, and manager of, administrative programs and projects across the department

Fulltime

Senior Executive Assistant

Under limited direction, provide administrative support to the UK and EMEA Co-He...

Location

United Kingdom , London

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Proven experience of operating all office equipment and ability to train others in use of the same
Substantial experience of operating in a similar role in a professional services environment, ideally within IB
Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
Demonstrable experience of working effectively in a high-pressure and challenging environment
Highly proficient in MS Office applications, including use of Outlook as a business tool
Strong IT skills
experience of internal Citigroup applications an advantage
Strong interpersonal and organizational skills
Consistently demonstrates clear and concise written and verbal communications skills
Attention to detail

Job Responsibility

Complex calendar management using own initiative and exercising own judgement
Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager's attention
Monitor and ensure implementation of company policy
Coordinate all aspects of executive level manager appointments, meetings, receptions and conference/video calls
Assist with creation/modification of presentations, spreadsheets and other various documents
Collation and preparation of expense receipts and supporting documentation for Mumbai team processing
Coordinate travel arrangements, understanding executive's travel preferences and needs, using initiative in managing itinerary times and costings
Arrangement of Visas where required
Create and maintain correspondence and record files
Assist and fill in for other support staff

Fulltime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Democratic Republic of the Congo , Kinshasa

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant

We are looking for an experienced and resourceful Senior Executive Assistant to ...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting C-suite executives with a high level of professionalism and discretion
Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint
Strong communication skills, both written and verbal, with the ability to interact effectively at all levels
Exceptional organizational skills and the ability to manage multiple priorities simultaneously
Demonstrated ability to work independently and maintain focus under pressure
Bachelor's degree preferred, though equivalent experience will be considered
High emotional intelligence, adaptability, and a positive, service-oriented attitude

Job Responsibility

Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and edit a variety of documents, including correspondence, presentations, and reports
Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times
Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed
Handle confidential information with the utmost discretion and integrity
Input information into PowerPoint presentations to create high-quality and well-organized materials
Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion
Build and maintain strong relationships across departments to facilitate collaboration
Identify potential process improvements to enhance efficiency and executive productivity
Maintain and organize filing systems, records, and databases relevant to executive operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Senior Executive Assistant

We are seeking a dynamic Senior Executive Assistant to support a newly appointed...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Be a prime example to a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Senior Executive Assistant and Office Manager

You will provide professional and proactive administrative support, ensuring the...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Senior Executive Assistant and Office Manager

We are seeking a dynamic Senior Executive Assistant and Office Manager to suppor...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Senior Executive Assistant

Beacon Hill

Location:
United States , Needham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 26, 2025

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Beacon Hill

Location:United States , Needham

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 26, 2025

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Location:
United States , Needham

Category:
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Contract Type:
Not provided

Job Posted:
December 26, 2025