Senior Executive Assistant Job at Baxter (Deerfield)

Senior Executive Assistant

Baxter

Location:
United States , Deerfield

Category:
Office Administration

Contract Type:
Employment contract

Salary:

64000.00 - 88000.00 USD / Year

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Job Description:

The Senior Executive Administrative Assistant provides high-level administrative support to three Vice Presidents and their respective organizations within IT. This role supports a large, complex, and global organization, requiring strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The position partners closely with other administrative professionals globally, interacts regularly with senior leaders and external vendors, and represents Baxter through internal and external engagements. Success in this role requires independence, adaptability, strong communication skills, and exceptional organizational capability.

Job Responsibility:

Provide dedicated administrative support to three VPs and their respective departments, primarily within IT
Partner closely with senior directors, administrative staff, and global stakeholders, exercising independent judgment
Manage complex scheduling, calendars, and time coordination for leaders
Coordinate domestic and international travel, expense reporting, and department purchasing/credit line management
Support procure-to-pay processes to ensure timely and accurate transactions
Prepare professional correspondence, complex presentations, and maintain databases/spreadsheets
Assist with meeting and event planning, including logistics, WebEx, and video conferencing
Support staffing activities (interviews, onboarding, contractors), project management, and represent Baxter on local charity committees

Requirements:

High school diploma required
Bachelor’s degree strongly preferred
Minimum of 3+ years of relevant experience (Baxter experience preferred)
Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access)
document management experience a plus
Strong proficiency with Internet/Intranet tools and online research
Excellent written and verbal communication skills, including interaction with senior-level internal and external stakeholders
Proven experience with travel coordination, expense reporting, meeting planning, and calendar management
Experience supporting global teams and/or technical organizations highly desired
Demonstrated ability to multitask, manage time independently, maintain attention to detail, and provide VP support during peak activity periods

Nice to have:

Baxter experience
Experience supporting global teams and/or technical organizations

What we offer:

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP) with ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP) with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave
Commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
Childcare benefits

Additional Information:

Job Posted:
May 03, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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