Senior Executive Assistant Job at Adevinta (Berlin)

Senior Executive Assistant

Adevinta

Location:
Germany , Berlin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking an accomplished, forward-thinking Senior Executive Assistant (d/f/m) to provide top-tier administrative and strategic support to our CEO and senior leadership team at mobile.de. This pivotal role is ideal for a seasoned professional who excels at anticipating needs, orchestrating complex priorities, and ensuring seamless operations in a fast-paced, international environment. As a trusted partner to our C-level leaders, you will not only manage day-to-day logistics but also act as a proactive force in driving effective executive operations. You will be instrumental in enabling our executives to focus on high-impact initiatives, while you handle the details with precision, foresight, and discretion. You’ll join a small team of Executive Assistants, collaborating both within mobile.de and across the broader Adevinta network, and contributing to a culture of excellence, support, and shared success.

Job Responsibility:

Manage complex calendars, scheduling meetings across time zones, and anticipating conflicts and ensuring the executive schedule reflects priorities
Coordinate domestic and international travel arrangements, including itineraries and logistics
Prepare, proofread and edit high-quality communication materials to ensure clarity, professionalism and alignment with leadership priorities
Plan and support leadership meetings, including agenda development, note-taking, and follow-up actions
Serve as the primary point of contact between executives and internal/external stakeholders
Manage and coordinate key projects and events on behalf of the executive team, ensuring seamless execution from concept to completion.
Represent the executive office at internal and external events, fostering strong relationships and acting as an ambassador for our culture and values
Drive and participate in cross-functional initiatives that help shape and strengthen our internal culture and operational excellence
Drive initiatives to improve executive efficiencies, support special projects, and lead operational initiatives as needed
Handle confidential information with discretion and professionalism.
Work closely with other Executive Assistants and support teams within Adevinta, fostering a collaborative, high-performing environment

Requirements:

5+ years supporting senior executives in a dynamic, international business environment, with a track record of managing complexity at scale
You think several steps ahead, pre-empting needs and solving problems before they arise
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication skills
Proficient with Office/Google Workspace and quick to master new tools, systems, and processes
High degree of integrity, professionalism, and emotional intelligence
Self-motivated, energetic, and resilient—bringing ownership, curiosity, and a growth mindset to everything you do
Business fluency in both German and English

What we offer:

Recharge with 28 days of paid time off.
Stay mobile with a €50 monthly transportation/mobility allowance.
Keep growing with a development budget and access to coaching.
Family first - enjoy up to 12 (non-birth parent) or 20 (birth parent) weeks of fully paid parental leave.
Learn anytime, anywhere with our online and offline library.
Get rewarded with an attractive base salary and participation in our annual incentive plans.
Work from anywhere - up to 20 days per year from wherever you feel most productive.
Prioritize your well-being with a 24/7 Employee Assistance Programme for you and your immediate family.

Additional Information:

Job Posted:
January 04, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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