Senior Executive Assistant Job at Apex Clearing (New York)

Senior Executive Assistant

Apex Clearing

Location:
United States of America , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

88000.00 - 110000.00 USD / Year

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Job Description:

The Senior Executive Assistant to the Commercial Organization (sales, business development, communications, and marketing) is well-organized, detail-oriented, flexible, and possesses superior verbal and written communication skills. This position requires a highly organized, proactive, and resourceful individual who can manage multiple tasks and projects with a high degree of professionalism and confidentiality. The Senior Executive Assistant will serve as a key liaison between the executive and internal/external stakeholders.

Job Responsibility:

Calendar Management: Maintain and oversee executive(s) calendars, ensuring efficient scheduling and organization of meetings, appointments, and events
Travel Coordination: Plan and coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries. Manage travel disruptions and provide real-time support
Communication Management: Manage incoming and outgoing communications, including handling calls, emails, and other forms of electronic communication, ensuring concise and professional exchanges
Expense Reporting: Handle the processing and management of expense reports with attention to accuracy and timeliness
Event Planning: Assist in the planning and execution of corporate events, providing support in logistical arrangements and execution
Research and Reporting: Conduct light research tasks and prepare reports as required to support executive decision-making
Priority Management: Assist the executive in establishing priorities, managing time effectively to ensure focus on critical tasks
Project Management: Lead special projects from inception through completion, coordinating cross-functional teams and ensuring deliverables meet deadlines

Requirements:

High School Diploma or GED required
Associate's degree in Business Administration, Communications, or a related field preferred
5+ years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives
Strong, high volume, multi-calendar management experience required
Advanced proficiency Microsoft 365 Suite, including Outlook, Teams, Word, Excel, and PowerPoint
Experience with project management tools (Monday.com, or similar) preferred

Nice to have:

Experience in handling sensitive and confidential information with a high degree of integrity
Proven ability to adapt to changing schedules and working conditions
Exceptional multitasking and organizational skills, able to prioritize effectively
Experience in corporate event planning and coordination
Prior experience utilizing AI to automate tasks and work activities
Experience in fintech, banking, or financial services environment
Understanding of financial services regulations and compliance requirements
Demonstrated ability to work effectively in a high-growth technology environment

What we offer:

Healthcare benefits (medical, dental and vision, EAP)
Competitive PTO
401k match
Parental leave
HSA contribution match
Paid subscription to the Calm app
Generous external learning and tuition reimbursement benefits

Additional Information:

Job Posted:
April 11, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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