Senior Executive Assistant Job at Office Angels (West Bromwich)

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Senior Executive Assistant

A highly experienced senior executive support professional is required to suppor...

Location

United Kingdom , Marlow

Salary:

Not provided

SRG

Expiration Date

Until further notice

Requirements

Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones

Job Responsibility

Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
Creating and managing agendas for leadership, virtual team, and workstream meetings
capturing minutes, decisions, and actions
and ensuring clear follow-through
Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Parttime

Senior Executive Assistant

An exceptional opportunity has arisen for an experienced Senior Executive Assist...

Location

United Kingdom , London

Salary:

75000.00 - 85000.00 GBP / Year

Goodman Masson

Expiration Date

Until further notice

Requirements

Significant experience as a Senior Executive Assistant within an international academic, diplomatic, governmental or policy-focused organisation
Strong experience supporting boards, committees or governance structures
Proven experience organising meetings for senior officials, academics or political stakeholders
Exceptional organisational and coordination skills with the ability to manage complex logistics months in advance
Outstanding interpersonal and influencing skills with the gravitas to engage senior-level stakeholders confidently
Experience operating within fast-paced or entrepreneurial environments
Excellent minute taking and administrative governance experience
A flexible, diplomatic and highly proactive approach
The ability to take ownership and see projects through from start to finish
Experience navigating governance or compliance-related processes across international or academic settings would be highly advantageous

Job Responsibility

Complex international diary and travel management across multiple time zones
Coordinating and delivering international board meetings from planning through to completion
Organising venues, travel, accommodation and meeting logistics across Europe
Preparing and distributing board papers and meeting documentation
Liaising confidently with senior academics, policymakers and high-ranking officials
Ensuring local meeting formalities and governance requirements are adhered to across different European jurisdictions
Minute taking and meeting follow-up actions
Supporting the coordination of larger Main Board meetings and Annual Councils alongside the existing Senior EA
Managing stakeholder engagement with tact, patience and professionalism
Working proactively to secure attendance and commitments from senior external board members with demanding schedules, having all details finalised 6 months before the board meetings are due to take place

What we offer

Collaborative, intellectually stimulating and mission-driven culture
Flexibility of a part-time hybrid role

Parttime

Senior Executive Assistant

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , Wichita

Salary:

62750.00 - 96200.00 USD / Year

Boeing

Expiration Date

Until further notice

Requirements

High School Diploma and/or GED
10+ years of related experience
Ability to obtain a U.S. Secret Security Clearance and Special Program Access (for which the U.S. Government requires U.S. Citizenship)

Job Responsibility

Provides direct support to multiple executives and site leadership team
Performs various tasks contributing to office organization and efficiency
Prepares and distributes correspondence, reports, forms, and presentations
manages phone calls, email and access to executive
schedules and coordinates meetings, business travel and expense reports
Must be able to work under pressure and handle confidential matters with discretion
Exercises good judgment with strong written and verbal communication and ability to maintain a realistic balance among multiple priorities
Event and visitor management, including but not limited to badging, escorting, agendas, bios, catering
Must be able to anticipate needs, have a positive jump right in attitude
Must be able to multitask with strong organizational skills

What we offer

health insurance
flexible spending accounts
health savings accounts
retirement savings plans
life and disability insurance programs
paid and unpaid time away from work
generous company match to your 401(k)
industry-leading tuition assistance program pays your institution directly
fertility, adoption, and surrogacy benefits
up to $10,000 gift match when you support your favorite nonprofit organizations

Fulltime

Senior Executive Assistant

The Sr. Executive Assistant serves as a strategic and administrative partner to ...

Location

United States , Surprise

Salary:

Not provided

Sun Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Communications, Healthcare Administration, Legal Studies, Public Administration, or a related field preferred
Equivalent combinations of education, training, and relevant executive support experience will be considered
Relevant certifications (e.g., CAP, PMP, governance administration, legal administrative credentials, or comparable professional development) are a plus
Minimum of five (5) years of progressively responsible experience providing executive-level administrative and operational support to senior leaders or executive leadership teams required
Demonstrated experience supporting board, committee, governance, legal, compliance, executive office, or enterprise administrative operations preferred
Prior experience in healthcare, nonprofit, legal, regulated, governance-intensive, or highly confidential environments strongly preferred
Experience coordinating complex executive workflows, sensitive documentation, cross-functional initiatives, and enterprise-level administrative activities preferred

Job Responsibility

Supports execution and alignment of enterprise priorities, strategic initiatives, and leadership objectives
Assists in translating leadership direction into structured coordination, communication, and operational follow-through
Coordinates calendars, meetings, travel, presentations, and related logistics in support of executive and departmental operations
Supports board, committee, governance, and legal-related meetings and activities
Coordinates agendas, packets, minutes, governance materials, and follow-up documentation
Assists with management of governance, compliance, legal, and corporate records
Facilitates coordination across departments to support enterprise-wide alignment and effective collaboration
Coordinates special projects, leadership workflows, and administrative initiatives across supported functional areas
Maintains administrative systems, tracking tools, and operational support resources that promote continuity and responsiveness
Supports records management, policy resources, institutional knowledge systems, and administrative continuity practices

What we offer

Comprehensive health benefits (Medical, Dental & Vision)
401k with immediate vesting and up to 4% employer match
Tuition Reimbursement
Exclusive discounts through The Employee Network
Access to the Employee Association, supporting team members in need

Fulltime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C16 level manager and two Directors in Corporate Bank, and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant

This is a high-impact, high-visibility role for an EA who thrives in a fast-movi...

Location

United States , Pleasanton

Salary:

159700.00 - 216100.00 USD / Year

10x Genomics

Expiration Date

Until further notice

Requirements

7+ years of EA or senior administrative experience, with meaningful time supporting C-Suite executives directly
Bachelor’s degree in Business Administration, Office Management, or equivalent relevant experience
Demonstrated track record in a fast-paced, scaling environment
A reputation for exceptional follow-through and proactive problem-solving
Fast, responsive communication style
Strong independent judgment
Exceptional organizational skills and meticulous attention to detail
Strong written and verbal communication skills
High proficiency in G-Suite, Microsoft Office, and DocuSign
Proven ability to handle sensitive and confidential information with absolute discretion

Job Responsibility

Serve as the dedicated EA to the Chief Commercial Officer and Global Head of Marketing
Own complex, high-volume calendar management
Prepare and distribute weekly meeting agendas
Act as the primary point of contact between the CCO, Global Head of Marketing, and internal and external stakeholders
Coordinate domestic and international travel
Prepare, edit, and proofread documents, reports, and presentations
Process expense reports, track budgets, and maintain accurate financial records
Support candidate experience during interview processes
Plan and execute team off-sites, corporate events, training sessions, and conferences
Manage incoming correspondence

What we offer

Equity grants
Comprehensive health and retirement benefit programs
Annual bonus program or sales incentive program
Generous time off
Family friendly policies like parental leave
Health Package

Fulltime

Senior Executive Assistant

Are you an experienced professional in business administration looking for a uni...

Location

Canada , North York

Salary:

115000.00 - 125000.00 USD / Year

Randstad

Expiration Date

June 28, 2026

Requirements

Advanced proficiency in Microsoft Excel and accounting software such as Quickbooks or Quicken
Exceptional organizational skills with the ability to create foolproof systems and internal checklists
Strategic mindset with the initiative to question processes, review invoices critically, and suggest system improvements
Strong basic accounting and bookkeeping capabilities
Excellent interpersonal skills
sociable, conversational, and comfortable interacting with high-net-worth individuals and family members
High-level multitasking abilities tailored for a multifaceted business administration environment
A trustworthy and proactive nature, allowing executives to hand off tasks with complete peace of mind
7 to 10 years of proven experience as an Executive Assistant, Personal Assistant, or Office Manager
Previous experience supporting High-Net-Worth (HNW) individuals or working within a Family Office is highly preferred

Job Responsibility

Provide comprehensive business administration support to senior executives, preparing correspondence and managing confidential information
Co-ordinate executives' schedules, appointments, reservations, and complex travel arrangements including private aviation and ground transport
Collect, track, assemble, and submit executives' corporate expenses
Manage new hires and coordinate onboarding information with HR
Organize and multi-task various personal requests, managing personal travel and family affairs on behalf of the executives
Manage and process personal invoices for multiple properties, including utilities, property taxes, maintenance, and repairs
Reconcile credit card payments using accounting software and manage all banking, wire transfers, and international currencies
Assist in the yearly collection of personal tax filing information, creating medical, vehicle, and donation schedules
Oversee daily office upkeep, ensuring adequate office, kitchen, and bathroom supplies are stocked
Manage maintenance contracts, coordinating with cleaners, security services, landscaping, and part-time staff

What we offer

Highly competitive base salary
Annual discretionary bonus of 10% of the base salary
3 weeks of standard vacation time
Additional paid time off during the winter school holiday break (mid-December to early January) that does not count against vacation time
Comprehensive benefits package with a negotiable three-month probationary period
A relaxed, slower-paced, and welcoming office environment in North York
Occasional flexibility to work from home on summer Fridays when executives are away

Fulltime

Senior Executive Assistant

The Senior Executive Assistant to the President of Europe provides high‑impact, ...

Location

Belgium , Waterloo

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting senior executives (President, EVP, or equivalent) in a complex, matrixed organization
Proven ability to operate with confidence and credibility at the most senior levels
Strong business judgment, problem-solving skills, and ability to manage ambiguity and competing priorities
Demonstrated experience handling confidential and sensitive information with maturity and discretion
Exceptional organizational and time-management skills
ability to 'calendar engineer' effectively
Strong written and verbal communication skills in English
comfortable preparing executive-level materials
High level of digital fluency (Microsoft 365, collaboration tools, virtual meeting platforms, AI)
Culturally aware and comfortable working across geographies, time zones, and diverse leadership styles

Job Responsibility

Serve as the primary administrative point of contact for the President of Europe, managing a highly complex and dynamic calendar across multiple time zones
Anticipate needs, proactively manage priorities, and exercise sound judgment on scheduling, stakeholder access, and time allocation
Support preparation for key governance forums (e.g., leadership meetings, steercos, QBRs, external engagements), including coordination of materials and follow-ups in partnership with Chiefs of Staff and leadership teams
Handle sensitive and confidential matters with the highest level of discretion and professionalism
Act as an administrative liaison between the President and senior internal and external stakeholders across Europe and global functions
Manage correspondence, briefings, presentations, and meeting materials on behalf of the President
Ensure effective communication flow, tracking actions and decisions and following up to drive closure
Coordinate complex international travel, logistics, and expense management in line with company policies
Support compliance-related processes, including NDAs, contracts, and other governance requirements, in alignment with Legal, Compliance, and Corporate Security guidelines
Support the Europe leadership team rhythm (LT meetings, offsites, engagement activities)

Fulltime

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Senior Executive Assistant

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