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Senior Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Antonio

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Senior Executive Assistant provides high‑level administrative, operational, and strategic support to the Chief Executive Officer and executive leadership team. This role serves as a primary point of contact for internal and external stakeholders, oversees executive‑level communications, and manages critical organizational priorities with discretion and sound judgment.

Job Responsibility:

  • Serve as the primary administrative and strategic point of contact for the CEO and executive leadership team
  • Represent executive leadership in external interactions with professionalism and poise
  • Proactively manage executive calendars, including complex scheduling, prioritization, and coordination across multiple stakeholders
  • Prepare, review, and edit executive‑level correspondence, presentations, and briefings
  • Anticipate information and workflow needs to keep executive leadership informed and prepared
  • Oversee preparation and submission of expense reports, timesheets, and credit card reconciliations for designated leaders
  • Lead planning and execution of internal and external meetings and events, including scheduling, reminders, conference room setup, catering, and technology coordination
  • Support data entry, reporting, and document preparation to meet operational and leadership needs
  • Maintain and organize confidential records, databases, and filing systems (both electronic and paper)
  • Assist with formatting and enhancing presentations for executive meetings
  • Partner with internal teams to ensure leadership initiatives and priorities are supported and executed effectively
  • Assist with special projects requiring research, organization, and coordination across departments
  • Provide a consistent, high‑quality point of contact ensuring seamless communication between executives, staff, Board members, and external partners

Requirements:

  • Proactive, self-confident personality
  • ability to act as a representative on behalf of leadership
  • Problem solver
  • calm under pressure
  • emotionally secure with limited direction
  • Must be highly adaptable to change/rapid growth and dealing with chaos
  • Exceptional organizational skills
  • self-starter and highly independent
  • Proven experience as an Executive Assistant supporting C-Level Executives and Board
  • Detailed oriented and orderly with the ability prioritize and manage
  • Maintain a high degree of confidentiality and handle private information with utmost discretion
  • Technical capabilities to set-up video conferences with intermediate to advanced experience with Microsoft Word, Excel, and Outlook
  • Strong Communication Skills
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

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