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Senior Executive Assistant

https://www.citi.com/ Logo

Citi

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Location:
Brazil, São Paulo

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided

Job Description:

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Job Responsibility:

  • Directly supports a C16 level manager and generally supports an entire department
  • Manages day to day calendar(s) of senior management
  • Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
  • May prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinates travel arrangements
  • prepare and distribute schedules/agendas for travel
  • Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  • Orders supplies and process invoices through Procure to Pay system
  • Process and follow-up on Virtual Requests
  • Assists in ad-hoc reports special projects as needed
  • Trains, coaches or guides other administrative staff when required
  • Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency

Requirements:

  • Previous office administration experience preferably within a large and complex financial services or similar organization
  • Highly proficient in Microsoft Office
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Demonstrated ability to quickly gain command of new systems
  • Self-motivated and detail oriented
  • Fluent in English is mandatory

Nice to have:

  • Interpersonal relationships: Ability to work effectively in a group, to relate to different types of people
  • Being an organized person and knowing how to manage priorities
  • Proactive
  • Ease of dealing with pressure situations
  • Responsibility: Reliability, degree of dedication and acceptance of tasks
  • Discipline: Punctuality/Attendance
  • Initiative: Proposing ideas and/or actions to find solutions to work problems
What we offer:
  • Corporate card expense reimbursement process
  • Organization and facilitation of Town Halls and meetings of the Brazil and Latam team
  • Support for onboarding new employees
  • Monitor and maintain physical structure of the floor
  • Work as back-up with other assistants in the area

Additional Information:

Job Posted:
May 30, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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