Senior Executive Assistant Job at Robert Half (Philadelphia)

Senior Executive Assistant

Robert Half

Location:
United States , Philadelphia

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently.

Job Responsibility:

Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively
Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics
Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders
Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics
Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion
Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate
Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments
Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings
Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed

Requirements:

Bachelor’s degree required
At least 5+ years of experience supporting C-level or other senior executives in a high-demand environment
Demonstrated expertise in calendar management, executive meeting coordination, and complex travel planning
Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and web-based communication tools
Strong written and verbal communication skills with the ability to interact confidently with executives, board members, clients, and colleagues
Excellent organizational, problem-solving, and decision-making abilities, with strong attention to detail
Proven ability to manage confidential information with discretion while balancing multiple priorities under tight deadlines
Flexibility to work extended hours and travel when business needs require

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Additional Information:

Job Posted:
May 03, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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