Senior Executive Assistant Job at 1Password

Job Description

Reporting to the Chief Technology Officer, the Executive Assistant is primarily responsible for the organization and prioritization of the CTO’s time and will serve as a liaison between internal and external partners, executive leadership, and key stakeholders. The successful candidate understands the complexities of a fast-moving, highly technical organization and brings a holistic perspective to coordinating and prioritizing work in alignment with business and engineering needs. This position requires an experienced, intellectually curious, and strategically minded professional with meticulous attention to detail, sound judgment, and strong follow-through.

Job Responsibility

Through clear, concise, and proactive communication, ensure the CTO is aligned and focused on the highest-impact priorities
Provide strategic and operational support to the CTO, helping coordinate complex initiatives and ensure alignment across engineering, product, and business partners
Partner with the CTO to proactively identify trade-offs, decision points, and escalation paths, helping ensure focus on the highest-leverage technical and organizational priorities
Establish a strong balance of approachability and professionalism, enabling effective communication and trust at all levels
Collaborate closely with the Engineering Operations team to reinforce operating rhythms, leadership norms, and mechanisms that drive clarity, accountability, and execution across the Technology organization
Align closely with the CTO on priorities and working preferences, ensuring time is managed effectively to focus on the highest priority initiatives
Ensure the CTO is in close coordination with members of the executive and technology leadership teams by understanding cross-functional priorities and synthesizing those needs across calendars, planning cycles, and the broader corporate calendar
Organize and optimize the CTO’s Google Calendar to create a structured, intentional operating rhythm that enables maximum effectiveness
Assemble appropriate materials to prepare the CTO for meetings, including briefings for executive, board, investor, customer, and internal technology reviews. Ensure agendas are clearly documented, action items are tracked, and follow-ups are completed
Arrange complex and detailed travel plans, itineraries, and agendas
and compile documents for travel-related meetings
Develop strong, professional relationships with customers, partners, board members, their assistants, and employees across the organization
Maintain a strong awareness of the pulse of the organization, including an informed understanding of the Technology organization’s structure, core technical domains, and the roles and responsibilities of its leaders, in order to anticipate needs, surface risks, and support effective decision-making for the CTO

Requirements

8+ years of recent, full-time administrative or executive support experience, reporting to senior executives, including C-level or equivalent leaders
Experience supporting executives in fast-paced environments, preferably within technology, product, or engineering organizations
Experience working within a technology organization with sufficient technical depth to understand core technical domains, organizational structure, and the roles and responsibilities of engineering and technology leaders
Comfortable managing highly complex calendars and priorities for senior executives, with strong judgment around time, focus, and trade-offs
Independent and self-directed, able to work with minimal direction and exercise sound judgment when making time-sensitive decisions
Highly trustworthy, with impeccable discretion and experience handling sensitive company, customer, and personal information
Highly organized and efficient, with a demonstrated, innate attention to detail
Proven ability to drive projects forward while simultaneously multitasking in an environment with shifting and competing priorities
Strong problem solver who proactively identifies issues and drives thoughtful, efficient solutions
Quick learner with a natural “knack” for technology
able to pick up new systems and tools quickly and adapt on the go
Highly proficient in a variety of applications including Zoom, Slack, and Notion
particularly strong in Google Workspace, including Google Calendar and Google Docs
A reliable teammate who thrives in a team environment, is willing to support others, and can also work effectively independently
Flexible in terms of responsibilities and responsiveness, with a positive “can-do” attitude and strong alignment with 1Password culture
Exceptional communication and interpersonal skills - poised, professional, and articulate, as you will represent the personal “brand” of the CTO to a wide range of internal and external partners
Willingness to travel internationally and domestically

What we offer

Health and wellbeing: Maternity and parental leave top-up programs
Competitive health benefits
Generous PTO policy
Growth and future: RSU program for most employees
Retirement matching program
Free 1Password account
Community: Paid volunteer days
Peer-to-peer recognition through Bonusly
Remote-first work environment

1Password - All Job Offers

Select Country

Senior Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?