Senior Executive Assistant Job at Fivetran (Oakland)

Senior Executive Assistant

Fivetran

Location:
United States , Oakland

Category:
Office Administration

Contract Type:
Not provided

Salary:

130295.00 - 162868.75 USD / Year

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Job Description:

Fivetran is seeking a seasoned and proactive Senior Executive Assistant to provide high-level support to our Chief Product Officer (CPO) and other senior leaders across the Product organization. Reporting directly to the CPO, this role will serve as a trusted partner in optimizing executive time and priorities, ensuring alignment across product leadership, and driving operational excellence. In addition to executive support, this role will own key department rituals, contribute to department-wide operations, and support initiatives that enhance organizational effectiveness.

Job Responsibility:

Executive Support: Provide comprehensive support to the CPO, VP of Product, and senior product leaders, including complex calendar management, inbox prioritization, expense processing, and drafting executive-level communications
Strategic Prioritization: Partner with the CPO to manage priorities and commitments, ensuring focus on the most critical initiatives
Own key department meetings and rituals, including: Lead the planning, coordination, and flawless execution of quarterly business reviews and other strategic cadences
Prepare agendas, materials, and executive briefings, ensuring outcomes and action items are well-documented and communicated
Support leadership meetings, roadmap reviews, department all-hands and offsites, and ELT-level events
Operations Support: Collaborate closely with product leadership on operational processes, documentation, reporting, and process improvements that enhance team performance
Project & Task Management: Track high-visibility projects and cross-functional initiatives, providing updates and ensuring deliverables are met
Communication Coordination: Draft, refine, and distribute sensitive communications while maintaining confidentiality and executive tone
Travel & Logistics: Manage complex domestic and international travel, balancing efficiency, cost, and executive preferences
Relationship Management: Build trusted relationships across internal and external stakeholders, acting as a liaison on behalf of the CPO and Product leadership team
Culture & Engagement: Drive cultural initiatives, team-building events, and engagement activities across the Product organization
Hiring & Talent Support: Partner with recruiting and executives to coordinate interview loops, candidate evaluations, and culture-add assessments
Special Projects: Take ownership of ad hoc initiatives and departmental priorities, contributing to continuous improvement and organizational effectiveness

Requirements:

7+ years of executive administrative experience
At least 3 years supporting C-level executives in high-growth, fast-paced environments
Proven ability to act as a strategic thought partner and trusted advisor to executive leadership
Strong organizational and project management skills, with a record of managing QBRs, operational cadences, and executive-level reporting
Exceptional communication skills (written and verbal), including experience drafting executive correspondence and presentations
High discretion, professionalism, and judgment in handling confidential information
Expertise with collaboration and productivity platforms: Google Workspace, Slack, Zoom, and project/task management tools (e.g., Jira, or similar)
A proactive, solutions-oriented mindset with the ability to anticipate needs, resolve challenges, and improve processes
Strong relationship-building and influence skills across executives, teams, and stakeholders
Commitment to a hybrid model, with consistent in-office presence two days per week in Oakland

Nice to have:

Visual design skills for creating polished, executive-ready presentations and documents
A strong professional network and experience leveraging relationships for organizational success

What we offer:

100% employer-paid medical insurance*
Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
RSU stock grants*
Professional development and training opportunities
Company virtual happy hours, free food, and fun team-building activities
Monthly cell phone stipend
Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents

Additional Information:

Job Posted:
January 20, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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