Senior Executive Assistant

• Provide administrative support to Leadership Team (LT) members
• Perform all duties of an Executive Assistant, including managing calendars, scheduling meetings with internal and external partners, booking travel, expense reporting, composition of correspondences, formatting documents and presentations
• Provide leadership through collaborative efforts with Administrative Coordinators across Amgen Canada
• Process accounting requests
• check requests, create POs and new vendor set up
• Track relevant budgets, invoices, accruals and reconciliation with finance
• Meeting secretary role for Management Team: assist with meeting logistics, developing meeting agendas, minutes and maintaining internal portals
• Responsible for preparing required documents pre-meeting and post-meeting follow-ups
• Handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
• Play a supportive role in Facilities administration
• Organize company events with the input from the Corporate Affairs Lead and GM, as requested
• Special projects support required by Management Team
• Execute tasks with an understanding of company compliance standards and policies
• Purchase Order and vendor setup, invoice processing and payment support
• Coordinate logistical support for HR meetings

• 5+ years of executive admin support experience in Pharmaceutical/Biotech industry
• Computer skill proficiency in Microsoft Excel, Word, Power Point, and MS Teams
• Fluency in English, both in oral and written communication
• Thorough and accurate attention to detail in day-to-day activities

• Bachelors Degree
• Ability to handle confidential information with integrity and discretion
• Demonstrated leadership and strong collaboration with Administrative colleagues within the company
• Lead and/or participate in administrative continuous improvement activities in order to simplify the work
• Advise partners on the best way of conducting administrative tasks
• Administer and be a SME of essential IS/IT administrative systems to increase efficiency in day to day work, including meeting technology, SharePoint Online, etc
• Demonstrated advanced proficiency across a broad range of administrative tools, processes and procedures
• Ability to exercise considerable discretion, judgment, tact and diplomacy
• Demonstrated ability to take the initiative to respond to rapidly changing priorities
• Ability to work independently with only general guidance
• Excellent time management and organizational skills
• Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally
• Previous experience working with Sales and Marketing, Medical, HR, Facilities and Finance teams
• Bilingual (English/French)

competitive and comprehensive Total Rewards Plans