Senior Executive Assistant Job at Robert Half (San Diego)

Senior Executive Assistant

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7–12+ years of administrative or executive support experience, including experience supporting senior or C-level executives
Strong interpersonal, organizational, and communication skills (written and verbal)
High level of discretion, professionalism, and sound judgment
Ability to manage shifting priorities and work effectively under pressure
Proactive, resourceful, and solution-oriented mindset
Experience interacting with senior stakeholders and high-profile individuals preferred
Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Outlook
Excel preferred)
Experience with document and design tools (e.g., Adobe) preferred
Bachelor’s degree preferred (Business Administration or related field is a plus)

Job Responsibility

Serve as a trusted partner to executive leadership by proactively managing priorities, optimizing schedules, and ensuring focus on high-impact initiatives
Act as a gatekeeper and facilitator to align executive priorities with organizational execution
Prepare and synthesize executive-level communications, including presentations, reports, and strategic updates
Drive follow-through on key initiatives by tracking deliverables, identifying risks, and ensuring accountability across leadership teams
Manage complex calendars, balancing long-term priorities with day-to-day demands
Lead planning and execution of executive meetings (e.g., board meetings, leadership meetings, strategic offsites), including agendas, materials, and follow-ups
Establish and maintain operating rhythms that support alignment and decision-making
Partner with leadership to develop insights, prepare reports, and translate data into actionable summaries
Serve as a liaison between executives and internal/external stakeholders to ensure clear communication and alignment
Coordinate cross-functional initiatives, remove barriers, and influence outcomes

What we offer

Health, dental, and vision insurance
Retirement savings plan
Paid time off and holidays
Wellness programs and employee support resources
Performance-based bonus opportunities

Senior Executive Assistant

Robert Half is partnering with a client in Oregon to hire a Senior Executive Ass...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing senior-level administrative support to executives or chief-level leaders
Strong background in calendar management, meeting coordination, and travel planning for busy leadership teams
Ability to communicate clearly and professionally with internal partners, external contacts, and high-level stakeholders
Proven skill in preparing presentations, reports, and other executive-facing materials with accuracy and attention to detail
Experience working in fast-moving environments where priorities shift and proactive problem-solving is essential
Sound judgment and a consistent record of handling confidential information with discretion

Job Responsibility

Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and long-range commitments
Arrange business travel from start to finish, including itineraries, logistics, and adjustments when plans change
Coordinate leadership meetings by preparing agendas, organizing materials, capturing follow-up items, and helping drive timely completion of next steps
Develop presentations, briefing documents, and reports that support executive decision-making and organizational communication
Conduct research and gather background information to assist leadership with strategic discussions, stakeholder engagement, and special initiatives
Partner with teams across the organization to support cross-functional projects and keep communication flowing between executives and key departments
Facilitate internal and external events by managing logistics, communications, and participant coordination to create a seamless experience
Handle sensitive information with a high degree of discretion, sound judgment, and respect for confidentiality

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C16 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant

A well-established, global professional services organization is seeking a Senio...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

10+ years of Executive Assistant experience supporting senior or C-level leadership
Strong communication skills with the ability to produce polished, executive-ready materials
Exceptional organization, attention to detail, and follow-through
Demonstrated judgment and ability to handle confidential information
Advanced Microsoft Office skills and comfort with collaboration tools
Ability to manage multiple priorities in a fast-paced, constantly shifting environment

Job Responsibility

Manage complex, high-volume calendars
prioritize competing demands and safeguard executive time
Coordinate leadership and client meetings, including agendas, materials, and follow-up actions
Draft and edit executive communications, presentations, and briefing materials
Serve as a primary point of contact for internal and external stakeholders
Arrange domestic and international travel, including detailed itineraries and real-time adjustments
Track initiatives, deadlines, and deliverables
provide clear status updates
Manage expenses, records, and confidential information with discretion
Anticipate needs and proactively support day-to-day executive operations

What we offer

Medical, dental, and vision coverage
401(k) with employer contribution
Generous PTO and paid holidays
Paid parental leave and wellness programs
Backup care support and additional lifestyle benefits

Fulltime

Senior Executive Assistant

A highly experienced senior executive support professional is required to suppor...

Location

United Kingdom , Marlow

Salary:

Not provided

SRG

Expiration Date

Until further notice

Requirements

Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones

Job Responsibility

Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
Creating and managing agendas for leadership, virtual team, and workstream meetings
capturing minutes, decisions, and actions
and ensuring clear follow-through
Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Parttime

Senior Executive Assistant

An exceptional opportunity has arisen for an experienced Senior Executive Assist...

Location

United Kingdom , London

Salary:

75000.00 - 85000.00 GBP / Year

Goodman Masson

Expiration Date

Until further notice

Requirements

Significant experience as a Senior Executive Assistant within an international academic, diplomatic, governmental or policy-focused organisation
Strong experience supporting boards, committees or governance structures
Proven experience organising meetings for senior officials, academics or political stakeholders
Exceptional organisational and coordination skills with the ability to manage complex logistics months in advance
Outstanding interpersonal and influencing skills with the gravitas to engage senior-level stakeholders confidently
Experience operating within fast-paced or entrepreneurial environments
Excellent minute taking and administrative governance experience
A flexible, diplomatic and highly proactive approach
The ability to take ownership and see projects through from start to finish
Experience navigating governance or compliance-related processes across international or academic settings would be highly advantageous

Job Responsibility

Complex international diary and travel management across multiple time zones
Coordinating and delivering international board meetings from planning through to completion
Organising venues, travel, accommodation and meeting logistics across Europe
Preparing and distributing board papers and meeting documentation
Liaising confidently with senior academics, policymakers and high-ranking officials
Ensuring local meeting formalities and governance requirements are adhered to across different European jurisdictions
Minute taking and meeting follow-up actions
Supporting the coordination of larger Main Board meetings and Annual Councils alongside the existing Senior EA
Managing stakeholder engagement with tact, patience and professionalism
Working proactively to secure attendance and commitments from senior external board members with demanding schedules, having all details finalised 6 months before the board meetings are due to take place

What we offer

Collaborative, intellectually stimulating and mission-driven culture
Flexibility of a part-time hybrid role

Parttime

Senior Executive Assistant

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , Wichita

Salary:

62750.00 - 96200.00 USD / Year

Boeing

Expiration Date

Until further notice

Requirements

High School Diploma and/or GED
10+ years of related experience
Ability to obtain a U.S. Secret Security Clearance and Special Program Access (for which the U.S. Government requires U.S. Citizenship)

Job Responsibility

Provides direct support to multiple executives and site leadership team
Performs various tasks contributing to office organization and efficiency
Prepares and distributes correspondence, reports, forms, and presentations
manages phone calls, email and access to executive
schedules and coordinates meetings, business travel and expense reports
Must be able to work under pressure and handle confidential matters with discretion
Exercises good judgment with strong written and verbal communication and ability to maintain a realistic balance among multiple priorities
Event and visitor management, including but not limited to badging, escorting, agendas, bios, catering
Must be able to anticipate needs, have a positive jump right in attitude
Must be able to multitask with strong organizational skills

What we offer

health insurance
flexible spending accounts
health savings accounts
retirement savings plans
life and disability insurance programs
paid and unpaid time away from work
generous company match to your 401(k)
industry-leading tuition assistance program pays your institution directly
fertility, adoption, and surrogacy benefits
up to $10,000 gift match when you support your favorite nonprofit organizations

Fulltime

Senior Executive Assistant

The Sr. Executive Assistant serves as a strategic and administrative partner to ...

Location

United States , Surprise

Salary:

Not provided

Sun Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Communications, Healthcare Administration, Legal Studies, Public Administration, or a related field preferred
Equivalent combinations of education, training, and relevant executive support experience will be considered
Relevant certifications (e.g., CAP, PMP, governance administration, legal administrative credentials, or comparable professional development) are a plus
Minimum of five (5) years of progressively responsible experience providing executive-level administrative and operational support to senior leaders or executive leadership teams required
Demonstrated experience supporting board, committee, governance, legal, compliance, executive office, or enterprise administrative operations preferred
Prior experience in healthcare, nonprofit, legal, regulated, governance-intensive, or highly confidential environments strongly preferred
Experience coordinating complex executive workflows, sensitive documentation, cross-functional initiatives, and enterprise-level administrative activities preferred

Job Responsibility

Supports execution and alignment of enterprise priorities, strategic initiatives, and leadership objectives
Assists in translating leadership direction into structured coordination, communication, and operational follow-through
Coordinates calendars, meetings, travel, presentations, and related logistics in support of executive and departmental operations
Supports board, committee, governance, and legal-related meetings and activities
Coordinates agendas, packets, minutes, governance materials, and follow-up documentation
Assists with management of governance, compliance, legal, and corporate records
Facilitates coordination across departments to support enterprise-wide alignment and effective collaboration
Coordinates special projects, leadership workflows, and administrative initiatives across supported functional areas
Maintains administrative systems, tracking tools, and operational support resources that promote continuity and responsiveness
Supports records management, policy resources, institutional knowledge systems, and administrative continuity practices

What we offer

Comprehensive health benefits (Medical, Dental & Vision)
401k with immediate vesting and up to 4% employer match
Tuition Reimbursement
Exclusive discounts through The Employee Network
Access to the Employee Association, supporting team members in need

Fulltime

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Senior Executive Assistant

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