Senior Executive Assistant to the Superintendent/Governing Board

• Assists the Superintendent and administrative office with secretarial and administrative support, including correspondence, telephone liaison, scheduling and office management for the purpose of maintaining an efficient administrative office
• Maintains strict confidentiality and handles sensitive information with professionalism and integrity
• Acts as a trusted liaison between Superintendent, Board, district leadership, staff, and external stakeholders
• Manages complex calendars and schedules for Superintendent, Board – prioritizing meetings and resolving conflicts.
• Supports the Superintendent’s staff for the purpose of providing assistance with their administrative functions
• Represents the Superintendent and Board with professionalism in all interactions
• Demonstrates flexibility, adaptability, and responsiveness in a fast-paced environment
• Takes the initiative in responding to matters of interest and concern for the purpose of providing support for the school sites, parents and community
• Coordinates special projects and/or events as directed by Superintendent (i.e. Lead Out Loud Conference, Queen Creek Schools Education Foundation, etc)
• Coordinates and organizes quarterly Business Partner Breakfasts
• Processes purchase orders and other financial documents as needed
• Maintains organized, secure systems for electronic and physical records
• Supports and assists Director of Public Relations in communications with staff, community
• Maintains and organizes the Superintendent’s office for the purpose of ensuring efficient use of time and resources
• Prepares written materials for the purpose of conveying and/or documenting information regarding District activities and/or procedures
• Attends all Board meetings for the purpose of preparing all minutes of Governing Board meetings as prescribed by law and to assist the Board
• Ensures the legal posting requirements for all Governing Board meetings for the purpose of informing the public
• Maintains an excellent working relationship between the Superintendent/Board, all personnel, and the community for the purpose of maintaining and efficient school district
• Provides administrative support for the Governing Board including the development of the Board agenda for the purpose of ensuring accuracy and completeness of Board materials
• Board meeting minutes
• Board communications and/or correspondence
• Prepares all materials and preparation for Board meetings ensuring that all appropriately identified items are legally vetted as needed
• Ensures the Superintendent, Cabinet, and Board are all fully informed and prepared for all Board meetings
• Assists with timely and accurate policy updates per guidance from The Trust Policy Services as needed. This includes review, maintenance of board policies, legal updates, and governance of documents
• Ensures compliance with federal, state and district regulations related to Board operations
• Maintains accurate records in accordance with public records laws and district retention schedules
• Performs other job-related duties as assigned to advance district priorities

• High school diploma or equivalent, AA degree preferred
• Three years of administrative assistant preferred
• Experience in school district preferred
• Excellent communication skills
• Ability to communicate (verbally and in writing) with others in a positive, clear, and precise manner
• Ability to maintain confidentiality of records, correspondence, and other information – adhering to legal and procedural guidelines regarding confidentiality and disclosure of information.
• Strong organizational and prioritization skills
• Ability to meet deadlines while working under pressure and frequent interruptions
• Knowledge of office procedures, basic records/bookkeeping, desktop publishing, spreadsheets and purchasing procedures
• Must pass a background clearance.
• Must obtain an Arizona IVP Level One Fingerprint Clearance Card

As per QCUSD District policy